P-Card
Thank you for your interest in the purchasing card (P-Card) application. This user friendly web application is designed to reduce the amount time and effort to process P-Card transactions and to reduce errors. The application also provides a method to reconcile processed transactions to the bank statement.

User Manual documents are in PDF format. If you need software to open PDFs, click here to get Adobe Reader.
Please send any suggestions or corrections scodocumentation@sco.idaho.gov.

Try searching the User Manuals using Google Custom Search (beta). (This link will take you outside the SCO Web site.)

P-Card User Manual
10/29/2007 Getting Started 78k
04/24/2009 Internet Explorer Settings and Adobe PDF Settings: Viewing Transmittals or Reports 537k
03/07/2007 Updating Your E-mail Address 244k
03/04/2008 P-Card Rebates 21k
05/12/2009 Hide details for [<a href="D2FFF01183CC490D87256A8B00650182/$FILE/PCardAdministration.pdf " target="New">]Administration[</a>] Administration 1268k
11/14/2007
Adding a New User
05/30/2008
Adding a Group Name (Group Card)
05/12/2009
Adding or Deleting a Proxy Verifier
05/12/2009
Maintaining Current Users
11/14/2007
Maintaining Default or Assigned PCA, Index, or Location Codes
05/12/2009
Adding or Maintaining P-Cards and Proxy Verifiers
11/13/2008
Outstanding Credit Cards or Missing Transactions
08/28/2008
Agency Settings: Budget Fiscal Year, Restrict Approvers, E-Mail Notifications
10/23/2007
Posted Pending and Posted Pending Adjustments
06/01/2009
Fiscal Year End and Posted Pending Training Presentation I (PowerPoint)
06/05/2008
Fiscal Year End and Posted Pending Presentation II (Administrator Screens)
07/31/2009 Verifying Transactions 207k
07/31/2009 Approving Transmittals 188k
11/21/2008 Splitting or Distributing Transactions 98k
05/28/2009 1099 Reportable Transaction Red Indicator 55k
06/06/2009 Attaching Scanned Documents 206k
06/12/2008 Auditors: Viewing Transactions, Transmittals, and Reports 121k
07/26/2007 View and Reprint Current or Processed Transmittals 150k
09/21/2009 Reports 224k
10/23/2009 Reconciling Your Statement and Paying Wells Fargo 80k
04/19/2006 When a P-Card is Lost, Stolen, or Replaced 36k
12/30/2008 Unlocking Locked Transactions or Transmittals 32k
01/26/2007 Generic Vendor Numbers 242k
01/04/2008 Wells Fargo Billing Timeline 2008 19k
12/31/2008 Wells Fargo Billing Timeline 2009 24k


If you need additional assistance, please contact our Customer Resource Center at dsahelpline@sco.idaho.gov.

Benefits

User friendly
  • Screens are tailored to display only the necessary data for the verifier, reviewer, and approver functions.
  • Index, PCA, grant, or project codes are automatically validated or you can look them up.
  • You can add descriptive information to clarify transactions.
  • You can split transactions to multiple account codes.

    Less time and effort to process transactions
  • Defaults coding structure for:
  • Provides customized approval levels.
  • Automatically interfaces transactions to STARS.

    Less errors
  • Provides edits to ensure:
    Automatic Reconciliation
  • Fiscal staff can ‘force’ transactions to process into STARS even if they have not completed the verification and review steps. (These steps are still required, they simply happen at a later time.)
  • Online and printable reports are available at any time.