P-Card

Thank you for your interest in the purchasing card (P-Card) application. This user friendly web application is designed to reduce the amount time and effort to process P-Card transactions and to reduce errors. The application also provides a method to reconcile processed transactions to the bank statement.

User Manual documents are in PDF format. If you need software to open PDFs, click here to get Adobe Reader.
Please send any suggestions or corrections scodocumentation@sco.idaho.gov.


P-Card User Manual
06/30/2017 Troubleshooting Printing, Browser Issues, or Adobe PDF Settings 2k
03/07/2007 Updating Your E-mail Address 51k
08/08/2017 State Tax Exemption Forms and Information 51k
08/05/2016 Auditors: View Transactions, Transmittals, and Reports 198k
02/22/2016 Show details for [<a href="D2FFF01183CC490D87256A8B00650182/$FILE/P-Card-AdministrationOverview.pdf " target="New">]AdministratAdministration Overview 563k
10/17/2018 Show details for [<a href="58B93D57D9A8CCA887256BA7006CE4D5/$FILE/PC-paying-bank-statement.5.pdf " target="New">]Reconcile P-CaReconcile P-Card and Your Statement, and Pay the Bank 484k
02/19/2016 Hide details for [<a href="25954F5C0FE3243887256A8B0064E32D/$FILE/PC-Verifier.pdf " target="New">]Verify Transactions[</a>] Verify Transactions 256k
05/16/2018
Attach Scanned Documents
02/19/2016
Split Transactions to Apply Different PCAs, Indexes, or Other Fiscal Coding
10/23/2018
View and Reprint Transmittals and Add Attachments
02/22/2016
Transmittals or Transactions Locked or Not Uploaded to STARS
06/29/2016
Outstanding Credit Cards or Missing Transactions
02/22/2016
Verify Only Certain Transactions
04/02/2015
Change Fiscal Coding After a Transmittal Has Been Submitted
08/05/2016 Show details for [<a href="0E1491D610F3277587256A8B0064EF45/$FILE/PC-Approver.pdf " target="New">]Approve Transmittals[</a>] Approve Transmittals 189k
10/29/2018 Show details for [<a href="063BEA6E7D07180887257D15006B62CF/$FILE/PC-fiscal-coding.pdf " target="New">]Fiscal Coding[</a>] Fiscal Coding 228k
09/17/2012 Show details for [<a href="BD47F1085389BE35872571E20061E695/$FILE/p-card-reports.NET.pdf " target="New">]Reports[</a>] Reports 649k
03/04/2008 P-Card Rebates 21k


If you need additional assistance, please contact our Customer Resource Center at dsahelpline@sco.idaho.gov.

Benefits

User friendly
  • Screens are tailored to display only the necessary data for the verifier, reviewer, and approver functions.
  • Index, PCA, grant, or project codes are automatically validated or you can look them up.
  • You can add descriptive information to clarify transactions.
  • You can split transactions to multiple account codes.

    Less time and effort to process transactions
  • Defaults coding structure for:
  • Provides customized approval levels.
  • Automatically interfaces transactions to STARS.

    Less errors
  • Provides edits to ensure:
    Automatic Reconciliation
  • Fiscal staff can ‘force’ transactions to process into STARS even if they have not completed the verification and review steps. (These steps are still required, they simply happen at a later time.)
  • Online and printable reports are available at any time.