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P-Card
Thank you for your interest in the purchasing card (P-Card) application. This user friendly web application is designed to reduce the amount time and effort to process P-Card transactions and to reduce errors. The application also provides a method to reconcile processed transactions to the bank statement.
User Manual documents are in PDF format. If you need software to open PDFs,
click here to get Adobe Reader
.
Please send any suggestions or corrections
scodocumentation@sco.idaho.gov
.
P-Card User Manual
06/30/2017
Troubleshooting Printing, Browser Issues, or Adobe PDF Settings
2k
03/07/2007
Updating Your E-mail Address
51k
08/08/2017
State Tax Exemption Forms and Information
51k
08/05/2016
Auditors: View Transactions, Transmittals, and Reports
198k
02/22/2016
Administration Overview
563k
10/17/2018
Reconcile P-Card and Your Statement, and Pay the Bank
484k
02/19/2016
Verify Transactions
256k
05/16/2018
Attach Scanned Documents
02/19/2016
Split Transactions to Apply Different PCAs, Indexes, or Other Fiscal Coding
10/23/2018
View and Reprint Transmittals and Add Attachments
02/22/2016
Transmittals or Transactions Locked or Not Uploaded to STARS
06/29/2016
Outstanding Credit Cards or Missing Transactions
02/22/2016
Verify Only Certain Transactions
04/02/2015
Change Fiscal Coding After a Transmittal Has Been Submitted
08/05/2016
Approve Transmittals
189k
10/29/2018
Fiscal Coding
228k
09/17/2012
Reports
649k
03/04/2008
P-Card Rebates
21k
If you need additional assistance, please contact our
Customer Resource Center
at
dsahelpline@sco.idaho.gov
.
Benefits
User friendly
Screens are tailored to display only the necessary data for the verifier, reviewer, and approver functions.
Index, PCA, grant, or project codes are automatically validated or you can look them up.
You can add descriptive information to clarify transactions.
You can split transactions to multiple account codes.
Less time and effort to process transactions
Defaults coding structure for:
Agency code
Index
PCA
Grant/phase
Project/phase
Expenditure subobject based on merchant
STARS transaction code
Provides customized approval levels.
Automatically interfaces transactions to STARS.
Less errors
Provides edits to ensure:
Index or PCA and expenditure subobject is present for every line item with a dollar amount
Automatic Reconciliation
Fiscal staff can ‘force’ transactions to process into STARS even if they have not completed the verification and review steps. (These steps are still required, they simply happen at a later time.)
Online and printable reports are available at any time.
Privacy & Security
Accessibility
Related Links
Access Idaho