Thank you for your interest in the purchasing card (P-Card) application. This user friendly web application is designed to reduce the amount time and effort to process P-Card transactions and to reduce errors. The application also provides a method to reconcile processed transactions to the bank statement.
User Manual documents are in PDF format. If you need software to open PDFs,
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P-Card User Manual
Troubleshooting Printing, Browser Issues, or Adobe PDF Settings
Updating Your E-mail Address
State Tax Exemption Forms and Information
Auditors: View Transactions, Transmittals, and Reports
Set Up Your Agency
Add a New User
Add a Group Name (Group Card)
Edit and Update a User's Profile
Update an E-Mail Address
Inactivate or Reactive a User
Change a User's Role
Update a User's P-Card
Make a User a Proxy Verifier
Update a User's Default PCA or Index
Update a User's Approval PCA or Index
Update a User's Location Codes
Update Multiple Users' Default PCA or Index
Update Multiple Users' Approval PCA or Index
Update Multiple Users' Location Codes
Maintain or Update P-Cards or Proxy Verifiers
Outstanding Credit Cards or Missing Transactions
Posted Pending and Posted Pending Adjustments
Transmittals or Transactions Locked or Not Uploaded to STARS
When a P-Card is Lost, Stolen, or Replaced
Reconcile P-Card and Your Statement, and Pay the Bank
If you need additional assistance, please contact our
Customer Resource Center
Screens are tailored to display only the necessary data for the verifier, reviewer, and approver functions.
Index, PCA, grant, or project codes are automatically validated or you can look them up.
You can add descriptive information to clarify transactions.
You can split transactions to multiple account codes.
Less time and effort to process transactions
Defaults coding structure for:
Expenditure subobject based on merchant
STARS transaction code
Provides customized approval levels.
Automatically interfaces transactions to STARS.
Provides edits to ensure:
Index or PCA and expenditure subobject is present for every line item with a dollar amount
Fiscal staff can ‘force’ transactions to process into STARS even if they have not completed the verification and review steps. (These steps are still required, they simply happen at a later time.)
Online and printable reports are available at any time.
Privacy & Security