P-Card

Thank you for your interest in the purchasing card (P-Card) application. This user friendly web application is designed to reduce the amount time and effort to process P-Card transactions and to reduce errors. The application also provides a method to reconcile processed transactions to the bank statement.

User Manual documents are in PDF format. If you need software to open PDFs, click here to get Adobe Reader.
Please send any suggestions or corrections scodocumentation@sco.idaho.gov.


P-Card User Manual
06/30/2017  Troubleshooting Printing, Browser Issues, or Adobe PDF Settings 2k
03/07/2007  Updating Your E-mail Address 51k
08/08/2017  State Tax Exemption Forms and Information 51k
08/05/2016  Auditors: View Transactions, Transmittals, and Reports 198k
02/22/2016  Show details for [<a href="D2FFF01183CC490D87256A8B00650182/$FILE/P-Card-AdministrationOverview.pdf " target="New">]AdministratAdministration Overview 563k
02/19/2016  Show details for [<a href="58B93D57D9A8CCA887256BA7006CE4D5/$FILE/PC-paying-bank-statement.5.pdf " target="New">]Reconcile P-CaReconcile P-Card and Your Statement, and Pay the Bank 309k
02/19/2016  Show details for [<a href="25954F5C0FE3243887256A8B0064E32D/$FILE/PC-Verifier.pdf " target="New">]Verify Transactions[</a>]    Verify Transactions 254k
08/05/2016  Show details for [<a href="0E1491D610F3277587256A8B0064EF45/$FILE/PC-Approver.pdf " target="New">]Approve Transmittals[</a>]   Approve Transmittals 191k
02/22/2016  Hide details for [<a href="063BEA6E7D07180887257D15006B62CF/$FILE/PC-fiscal-coding.pdf " target="New">]Fiscal Coding[</a>]     Fiscal Coding 86k
08/08/2016
Fiscal Code Fields and Descriptions
08/05/2016
Search for a Fiscal Code
06/12/2015
Adjustments to Expenditures and Payments
02/19/2016
Split Transactions to Apply Different PCAs, Indexes, or Other Fiscal Coding
09/06/2014
How to Enter a Credit from a Vendor
07/07/2014
How P-Card Transactions Create a Record in the FAS Hold File
02/22/2016
Subobject 9999
09/17/2012  Show details for [<a href="BD47F1085389BE35872571E20061E695/$FILE/p-card-reports.NET.pdf " target="New">]Reports[</a>]     Reports 649k
03/04/2008  P-Card Rebates 20k


If you need additional assistance, please contact our Customer Resource Center at dsahelpline@sco.idaho.gov.

Benefits

User friendly
  • Screens are tailored to display only the necessary data for the verifier, reviewer, and approver functions.
  • Index, PCA, grant, or project codes are automatically validated or you can look them up.
  • You can add descriptive information to clarify transactions.
  • You can split transactions to multiple account codes.

    Less time and effort to process transactions
  • Defaults coding structure for:
  • Provides customized approval levels.
  • Automatically interfaces transactions to STARS.

    Less errors
  • Provides edits to ensure:
    Automatic Reconciliation
  • Fiscal staff can ‘force’ transactions to process into STARS even if they have not completed the verification and review steps. (These steps are still required, they simply happen at a later time.)
  • Online and printable reports are available at any time.