Thank you for your interest in the Payment Services application, which is part of the suite of Web applications offered to agencies to provide more efficient processing options for payments, accounting adjustments, requisitioning, encumbering, receiving, and cash deposits.
The User Manual documents below are in PDF format.
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Payment Services User Manual
Find Invoices on the Status Screen
Enter an Invoice
Attach Scanned Invoices and Documents
Fiscal Coding and Cost Distribution
Limit on the Number of Transaction Rows of a Fiscal Coding Distribution or Template
Invalid Fiscal Codes and Fiscal Code Validation Messages
PCA or Index Lookup and an Incorrect Budget Unit or Fund
Pay an Encumbrance
Create Reusable Templates for Fiscal Coding and Cost Distribution
Use a Template for Fiscal Coding and Cost Distribution
Import a Purchase Order
Correct the Fiscal Coding or Cost Distribution Imported From a Purchase Order
How to Use Transaction Codes That Do Not Require or Allow a Vendor Number
Correct an Invoice
View the Document History
Distribute Cost Complete Button is Unavailable
Search for an Invoice from the Distribute Screen
FAS Processes When a Asset is Purchased in Payment Services
Expenditure Subobject Lists with Descriptions
Fiscal Code and Cost Distribution Data Entry Fields
Approve Multiple Invoices (Multi Proc)
Invoice and Audit Reports
Recurring Payments Overview
If you need additional assistance, please contact our
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Web-based application is easier to navigate and flexible enough to allow for a variety of business processes for state agencies.
Allows you to enter invoices as soon as you receive them, rather than waiting for a particular day to enter all invoices in a batch.
Multiple invoice transactions can be reviewed and approved in one step.
Simple data entry tasks are greatly enhanced. Several data entry fields, such as vendor, PCA, or Index numbers, are automatically verified by the application or can be easily searched for by the user.
Payments made repetitively throughout the year can now be set up in templates. All of the data entry, coding, and distribution steps can be saved and used any time you need to make a payment.
Ability to upload scanned documents or invoices and attach them to a transaction entry, thereby saving time and money in delivery as well as costs of storing and managing paper documents.
Allows you to send e-mail notifications to other Payment Services users.
Available 24/7/365 over a secure Web connection to allow maximum flexibility for users to work from the office or home.
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