Thank you for your interest in the newest version of our Travel Express application. This web-enabled application is designed to reduce the amount time and effort to process travel approvals and reimbursements, improve the speed of the reimbursement, and provide a complete audit trail. Please see the
Frequently Asked Questions
for an overview of new and important features.
Travel Express User Manual:
Frequently Asked Questions
Combined Substitute W-9 / Direct Deposit Authorization / Remittance Advice Authorization Form
Troubleshooting Internet Browser or Adobe PDF Settings
Travel Express Request and Voucher Process Overview
Create a Request
Approve or Return a Request
Enter Fiscal Coding on a Voucher
Limit on the Number of Transaction Rows of a Document, Fiscal Coding Distribution or Template
What is a MEM Transaction Code?
Create and Use a Warrant Advance (Travel Advance)
Using a P-Card Advance
Using a Rotary Advance
Fiscal Coders Can Change the Budget Fiscal Year on a Voucher
Split Expenses to Distribute Fiscal Coding to Different PCAs or Indexes
Voucher Submitted with a Refund or Credit Amount
Change the Amount of a Line Item
How To Tell If a Voucher Was Created From a Request
Remove a Voucher After It Has Been Submitted
A Report Exported in PDF Does Not Fit on the Page
No Option to Route a Voucher to an Approver
Home Station Is Displayed In The Origin Column of the Fiscal Coder Queue
Approve a Voucher
Reports: Request and Voucher Details
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Provides a drop down box from which the traveler may choose a key city from the federal CONUS per diem.
Provides drop down boxes to choose index, PCA, grant, or project codes.
Automatically calculates expenditures against advances and a net due to/from the traveler based on allowable expenses.
Same look and feel as other SCO Web applications.
Less time and effort to process claims
Creates a reimbursement voucher from a request form.
Automatically defaults a maximum meal allowance per diem, if you choose to have the default activated. In either case, the traveler may not claim more than the maximum allowance.
Calculates mileage using state or agency mileage rates.
Defaults coding structure for:
Employee SSN (although not displayed).
Expenditure subobjects for mode of travel, meals, lodging, and mileage.
STARS transaction code.
Provides edits to ensure:
The official home station is completed.
A license number is provided if mileage is claimed.
A Purpose of Travel is stated.
An Index or PCA and expenditure subobject is present for every line item with a dollar amount.
Allows a Proxy to prepare reimbursement vouchers for other individuals.
Provides multiple approval level routing and e-mail notifications.
Request and vouchers can be returned and corrected within the application.
Provides the ability to add comments so expenses can be explained when the document is created.
Auditing and Reporting
Scanned documents can be uploaded and attached to a request or voucher.
Request, Voucher and Auditor Reports ad hoc reports.
Auditor access (read-only).
Agency administered security to add users, assign users to specific roles, set up approval levels and agency-specific mileage rates.
"Paid by other" expenses can be entered – third party reimbursements, direct bills, etc.
Privacy & Security