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Thank you for expressing an interest in our Travel Expense reimbursement application. This web-enabled application is designed to reduce the amount time and effort to process travel reimbursements, the number of errors, and improve the speed of the reimbursement.

User Manual documents are in PDF format. If you need software to open PDFs, click here to get Adobe Reader. Please send any suggestions or corrections to scodocumentation@sco.idaho.gov.

Try searching the User Manuals using Google Custom Search (beta). (This link will take you outside the SCO Web site.)

Travel Express User Manual:

Overview	10/25/2005	149k
Agency and User Setup Procedures	10/25/2005	51k
Travel Express Agency Setup Form	11/10/2005	299k
Travel Express User Access Form	11/10/2005	79k
Combined Substitute W-9/Direct Deposit Authorization/Remittance Advice Authorization Form	05/18/2009	123k
Reviewing, Coding, and Approving Travel Express Documents	11/08/2005	45k
Entering a Travel Express Document - State Employees	10/25/2005	549k
Using a Travel Advance (Warrant Advance)	09/15/2006	73k
Entering Travel Express Documents - Non-State Employees	10/25/2005	327k
Setting Up Non-State Employees or Vendors or Add Another Agency Number to A State Employee (WASP)	08/20/2009	24k

If you need additional assistance, please contact our Customer Resource Center at dsahelpline@sco.idaho.gov.

Benefits:
User friendly

Provides a drop down box from which the traveler may choose a key city from the federal CONUS per diem.
Provides drop down boxes to choose index, PCA, grant, or project codes.
Supports the use of a P-Card for travel by automatically calculating expenditures against cash draws, and a net due to/from the traveler based on allowable expenses.

Less time and effort to process claims

Automatically defaults a maximum meal allowance per diem, if you choose to have the default activated. In either case, the traveler may not claim more than the maximum allowance.
Calculates mileage.
Defaults coding structure for:
- Agency code;
- Employee SSN (although not displayed);
- Expenditure subobjects for mode of travel, meals, lodging, and mileage;
- STARS transaction code.

Less errors

Provides edits to ensure:
- The official home station is completed;
- A license number is provided if mileage is claimed;
- Purpose of travel is stated;
- Index or PCA and expenditure subobject is present for every line item with a dollar amount.

Quicker reimbursements

Allows a designee to prepare reimbursement vouchers for other individuals.
Provides multiple approval level routing and e-mail notifications.
Provides for electronic return and correction should an error be detected or other change.
Provides the ability to add comments at anytime so out of the ordinary expenses can be explained when the document is created eliminating the need for additional communication with the claimant.

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