C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
September 9, 2008 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Wayne Hammon, Division of Financial Management; Chuck Goodenough, Deputy Secretary of State; Steve Olsen, Deputy Attorney General; and Deborah Wonch, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were; Mary Halverson, Bureau of Homeland Security; Mark McClain, Bureau of Homeland Security; David Fulkerson, Division of Financial Management; Joni Booth, Department of Labor; LeRae Nelson, Division of Military; Susan Cleverly, Bureau of Homeland Security; Judi Wright, Division of Human Resources; Vicki Tokita, Division of Human Resources; Brad Hoaglun, Office of the State Controller; Brandon Woolf, Office of the State Controller and Jennifer Bonilla, Office of the State Controller.

CONSENT AGENDA

1. Minutes
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on August 14, 2008.

Resolution: Mr. Olsen moved to approve item 1. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

    REGULAR AGENDA

    2. Bureau of Homeland Security, Division of Military
    ID #
    Description
    Amount
    Comments
    Date to Board
    2008-00193
    HazMat
    $635.29
    25 ea Blasting caps (#6 DuPont) found in abandoned rural ranch house by new owners.
    8/31/08
    2007-00181
    HazMat
    $562.42
    2 ½ to 3” PVC pipe bomb found on beach near Priest Lake (Bonner County)
    8/31/08
    TOTAL$1,197.71
      Resolution: Mr. Hammon moved to approve item 2 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


    3. Military Division
    Request approval for cash compensation of overtime to all state professionals and administrative personnel deployed to assist on state or federally declared disasters according to Idaho Code §67-5328(3) in the amount of $57,268.

    Discussion: Ms. Nelson explained that this is not a request, but merely reporting the amount to the Board of Examiners. Overtime paid is submitted to the Federal Government and they reimburse up to 75% of the amount.

    Resolution: Mr. Hammon moved to approve item 3 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


    4. Division of Financial Management
    Request to update State Moving Policy and Procedures with proposed changes.

    Discussion Ms. Wright presented the proposed changes to the State Moving Policy and Procedures. Due to SB1363 passed by Legislature, DHR was required to set forth a rule.

    Ms. Wonch spoke to the changes requested by the State Controller’s Office, listed in item 5 a.

    Mr. Hammon requested that DHR’s proposed changes be combined with SCO’s proposed changes into one clean copy.

    Mr. Olsen discussed some language changes and made recommendations that were agreed to.

    Resolution: Mr. Olsen moved to approve item 4 and place it on the regular agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.


    5. Office of the State Controller
    a. Request to update State Moving Policy and Procedures with proposed changes.
    b. Request to update State Travel Policy and Procedures with proposed changes in regards to airline baggage fees.
    c. Discussion on incentives given to employees who save the state money on relocation costs.
      Discussion: Item 5 a was included in the vote with Item 4. Item 5 b is a proposed change to the State Travel Policy and Procedures.

      Resolution: Mr. Hammon moved to approve item 5 b with an amendment to include the Idaho Code Section it references and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


      6. Department of Administration
      Request for recognition of assignment pursuant to Idaho Code §67-1027 from Alaska Consolidated DE, LLC., YABQ DE LLC, and KDC Idaho DE LLC to Lakepointe Centre Partners, L.P.
        Resolution: Mr. Olsen moved to approve item 6 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.


        7. Department of Labor
        Request approval to use up to $200,000 Penalty and Interest monies under Idaho Code §72-1348 for the cost of Department staff assigned to the State’s consolidated messaging project.
          Discussion: Ms. Booth explained this was for the IT staff assisting with the Messaging Project from the Department of Administration to consolidate the phone and e-mail systems used throughout the State. There are staff from various agencies participating in this project.

          Resolution: Mr. Hammon moved to approve item 7 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


          INFORMATIONAL AGENDA

          8. Office of the Attorney General
          Notification that Larry E. Prince of the firm of Holland & Hart, LLP, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho, State Board of Land Commissioners (“Land Board”), in connection with the Land Board’s various transactions and relations with Tamarack Resort, LLC.


          9. State Insurance Fund
          a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of July, 2008.
              Estimated expenditure for workers compensation claim costs, dividends and premium refunds
          $18,000,000.00
            Funds Expended in July, 2008
            Workers Compensation Claim Costs
          $9,484,713.47
            Dividend
          0
            Commissions
          0
            Policy Refunds
          552,489.97
            Total
          $10,037,203.44

          Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of July, 2008.
              Estimated expenditure for Petroleum Clean Water Trust Fund
          $750,000.00
            Funds Expended in July, 2008:
            Payroll
          76,239.04
            Operations
          192,478.34
            Claim Costs
          28,052.25
            Total
          $296,769.63

          A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.

          If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.

          The CONSENT AGENDA addresses routine items the board may approve without discussion.

          The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.

          The INFORMATION AGENDA provides information only.

          The agendas are subject to change and the Board may move an item from one agenda to another.

          Page last updated on 11/06/2008 03:40:21 PM