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SCO > Board of Examiners > Board of Examiners Minutes
MINUTES
STATE BOARD OF EXAMINERS
January 20, 1999 – 8:55 a.m.
JRW East Conference Room


Members present:
      Governor Dirk Kempthorne, Chairman of the Board
      Secretary of State Pete T. Cenarrusa
      Attorney General Alan G. Lance
      State Controller and Secretary of the Board J. D. Williams

Sub-Committee members present:
      David High, Office of Attorney General
      Jeff Malmen, Office of Governor
      H. W. Turner, Office of State Controller
      Ben Ysursa, Office of Secretary of State


CONSENT AGENDA

1. DEPARTMENT OF LAW ENFORCEMENT
    Request for authorization for blanket approval to pay accrued compensatory time to criminalists assigned to the Department's Bureau of Forensic Services who are working under the guidelines of a Federal grant for the period July 1, 1998 through June 30, 1999, which is the cessation of the grant funding.


2. DIVISION OF PURCHASING / IDAHO STATE UNIVERSITY
    Request for authorization to sell a PC and monitor to Esosur Research Institute in Chiapas, Mexico instead of shipping it back to the United States. The PC and monitor were purchased and hand delivered to the Ecosur Research Institute as part of the "COM-IDEAL" State Technology Incentive Grant and Idaho State University. The ISU faculty member, with ties to Ecosur, has left employment, the goals of the grant have been amended, and Esosur is no longer part of the project. ISU feels a fair market value would be $1,250.00.


DEPARTMENT OF ADMINISTRATION

3. Request for authorization to approve the Bureau of Federal Surplus Property entering the Lease-Purchase Agreement with U.S. Bank for the lease-purchase of a used truck (1995 Mack). This lease-purchase was approved by the Division of Financial Management on August 12, 1998.

    4. Request for authorization to adopt a policy for future expenditures and agreements to allow the Bureau of Federal Surplus Property some flexibility while ensuring desired oversight. The proposed policy would allow the bureau to enter the following agreements and make certain expenditures, without prior Board of Examiners approval:
        1. any agreement not involving an expenditure of funds, provided the Administrator of the Division of Purchasing determines such agreement is in the best interest of the state and in accordance with law;

        2. any agreement entered pursuant to the Federal Property and Services Act, as amended, 40 U.S.C. § 203, or any applicable regulations related thereto, including without limitation 41 C.F.R. 101-44, as revised;
        3. any agreement for an expenditure of funds where the legislature has made a specific appropriation for such expenditure;

        4. any lease-purchase or other installment purchase agreement that has been approved by the Division of Financial Management; or

        5. any agreement for any expenditure of funds where the expenditure does not exceed available cash at the time the contract is entered or the expenditure made.
        Any agreement or expenditure not meeting one of the above conditions shall require Board of Examiners approval in accordance with Idaho Code § 67-5740(d).

    5. COMMISSION FOR THE BLIND AND VISUALLY IMPAIRED
      Request for authorization to reimburse Dr. Michael Graham for $120.00 for extra labor incurred during his move from Billings, Montana to Boise to assume the position of Interim Administrator. Total moving reimbursement is $1,453.35, which is under $5,000.00 and does not require Board of Examiners approval, but the request for extra labor is an exception to the policy and does require approval. X. Extra Labor, State Moving Policy


    OFFICE OF ATTORNEY GENERAL

    6. Notification that Mr. George Parham and Mr. David Lee, of the Idaho State Insurance Fund, have been appointed to represent the Fund in the Van Tine v. State Insurance Fund, Docket No. 24723, pursuant to Idaho Code §67-1409.
      MINUTES
      STATE BOARD OF EXAMINERS
      January 20, 1999
      Page 3

      OFFICE OF ATTORNEY GENERAL (continued)

      7. Notification that Mr. Steve Tobiason has been appointed to represent the Office of Attorney General as its Legislative Consultant and Liaison, pursuant to Idaho Code §67-1409.
        8. Notification that Col. James A. Bevis has been appointed to represent the Military Division in the negotiation and execution of contracts and agreements, pursuant to Idaho Code §67-1409.
          9. Notification that Charles A. Miller and Caroline Brown, Covington & Burling, have been appointed to represent the Department of Health and Welfare in the Pharmacy Fund Receivables, Inc. v. Advanced RX Care, et al., Case No. Adv. Pro. No. 98-9391A, pursuant to Idaho Code §67-1409.
            Motion to approve the Consent Agenda was made by Attorney General Alan G. Lance. Secretary of State Pete T. Cenarrusa seconded the motion. Motion passed unanimously.
              INFORMATIONAL AGENDA
            10. IDAHO STATE UNIVERSITY

              Ranaye Marsh from Idaho State University appeared before the November 19, 1998 Sub-Committee for guidance regarding the School of Applied Technology's building construction technology program to construct a residence for resale to train carpenters for the Southeast Idaho housing industry. The request was deferred until the next Sub-Committee meeting for legal research. ISU is currently reviewing statutes as it relates to the project and their research indicates it may not be necessary to return to the Board of Examiners.

              STATE INSURANCE FUND
            11. Estimate of the State Insurance Fund expenses to the paid by sight draft for the month of December 1998, pursuant to Idaho Code §72-927.
                  Estimated expenditures for workers $7,500,000.00
                  compensation claim costs, dividends
                  and premium refunds

              Fund expended in November 1998.
                  Workers Compensation Claim Costs $5,358,361.00
                  Policy Refunds 265,769.65
                  Total $5,624,130.65
            MINUTES
            STATE BOARD OF EXAMINERS
            January 20, 1998
            Page 4

              STATE INSURANCE FUND (continued)
            12. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of December 1998, pursuant to Idaho Code §41-4919.
                  Estimated expenditures for $750,000.00
                  Petroleum Storage Tank Fund

              Fund expended in November 1998 for the Petroleum Storage Tank Fund:
                  Payroll $ 51,988.97
                  Operations 161,560.51
                  Continuing Appropriations 39,942.11
                  PSTF Claim Costs 294,460.35
                  Total $547,951.94
            13. Estimate of the State Insurance Fund expenses to the paid by sight draft for the month of January 1999, pursuant to Idaho Code §72-927.
                  Estimated expenditures for workers $55,000,000.00
                  compensation claim costs, dividends
                  and premium refunds

              Fund expended in December 1998.
                  Workers Compensation Claim Costs $5,900,678.43
                  Policy Refunds 178,034.08
                  Total $6,078,712.51


            14. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of January 1999, pursuant to Idaho Code §41-4919.
                  Estimated expenditures for $750,000.00
                  Petroleum Storage Tank Fund

              Fund expended in December 1998 for the Petroleum Storage Tank Fund:
                  Payroll $ 58,687.64
                  Operations 7,995.08
                  Continuing Appropriations 48,527.61
                  PSTF Claim Costs 394,846.07
                  Total $510,056.40

            MINUTES
            STATE BOARD OF EXAMINERS
            January 20, 1998
            Page 5



              WHEREUPON THE MEETING OF THE STATE BOARD OF EXAMINERS was adjourned, subject to the call of the Chairman.



              ----------------________________________________
              Governor Dirk Kempthorne
              Chairman of the Board


              ______________________________
              J. D. Williams, Secretary to the Board
              and State Controller
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