STATE BOARD OF EXAMINERS
Tuesday, April 8, 1997 - 8:45 a.m.
JRW East Conference Room
The regular meeting of the State Board of Examiners was held April 8, 1997 at 8:45 a.m. in the JRW East Conference Room.
Governor Philip E. Batt, Chairman of the Board
Attorney General Alan G. Lance
Secretary of State Pete T. Cenarrusa
State Controller and Secretary of the Board J. D. Williams
Sub-Committee members present:
Mike Brassey, Office of Governor
David High, Office of Attorney General
Ben Ysursa, Office of Secretary of State
H. W. Turner, Office of State Controller
DEPARTMENT OF HEALTH AND WELFARE
1 Request for authorization to add the following employees to the original list approved January 10, 1997 to be paid for overtime accumulated while working on the Child Support Project (ICSES). These individuals are near their vacation maximums and will not be able to take the accumulated time off without affecting the ongoing operation of this program.
2. Request for authorization to add the following employees to the original list approved January 10, 1997 to be paid for overtime accumulated while working on the Medicaid Management Information System (MMIS) project. This project is now expected to be completed in February of 1998 and request payment of overtime for these individuals through the end of this period.
3. Request for authorization to reimburse an additional $5,000 moving expenses for a replacement Doctor at State Hospital North. The Board of Examiners approved a maximum of $5,000 on March 11, 1997 and an individual has since been identified and accepted the position. He currently lives in Texas and will require an additional $5,000, which will bring the total to $10,000.
4. BOISE STATE UNIVERSITY
Request for authorization to reimburse moving expenses in excess of the established policy for the following football coaches. All funds for these costs are derived from revenues generated by the BSU Athletics program.
Total Cost Allowable Cost Difference
Clifton Ealy 5,700 3,500 2,200
Bill Koeple 8,800 3,600 5,200
DEPARTMENT OF LAW ENFORCEMENT
5. Request for authorization for annual approval to pay overtime for supervisory and administrative staff for Marijuana Eradication Program and Drug Task Force activities from the Drug Enforcement Administration, U.S. Forest Service and the Bureau of Land Management.
6. Request for authorization to pay 61.7 hours overtime for Steve Raschke accrued between July 22, 1996 and March 8, 1997 while assisting Idaho State Police in developing the current PDQ’s for Idaho Personnel Commission review in addition to his other duties.
7. EMERGENCY RESPONSE COMMISSION
Request for authorization to issue a deficiency warrant in the amount of $17,403.00 for reimbursement of response costs in the December 17, 1996 hazardous materials incident involving a diesel fuel spill near 815 Highway 2 West, near Sandpoint in Bonner County, Idaho.
8. DEPARTMENT OF ADMINISTRATION
Request for approval of Recognition of Assignment as executed by Assignor Jeff L. Morbeck, Hayden, Idaho and Rick Gunther, Coldwell Banker Schneidmiller Realty, Coeur d’Alene, Idaho for space in one building and four parking spaces located at 703 Military Drive, Coeur d’Alene, Idaho.
9. OFFICE OF ATTORNEY GENERAL
Request for authorization to grant bonuses of up to $2,000 this fiscal year, not to exceed $2,000 per employee, pursuant to Idaho Code §59-1603(7).
Governor: We have a Consent Agenda.
State Controller: Governor, there are nine items on the Consent Agenda, all of which have been approved by the Sub-Committee.
Governor: Yes, sir. I see that. The chair would entertain a motion.
Secretary of State: Governor, I would move approval of the Consent Agenda.
Attorney General: Second. Governor, may we discuss this? Item 3, the doctor at State Hospital North. J.D., do we have a contract that locks him in for x number of years, or do you know?
State Controller: I am not aware. We might ask members of the Sub-Committee if they can respond to that question. I think Ben could answer that.
Attorney General: If I may, Governor, Item 3, $10,000 moving expenses for some doctor for State Hospital North. Do we have an employment contract with that fellow so that he pays us back if he quits after a couple of months.
Ben Ysursa: Governor, Mr. Attorney General, on any of these moving expenses, that has been the policy under our Moving Policy, that within I think two years, they pay it back. That has been the condition of these expenses.
Attorney General: So we are satisfied that this person is under that policy. Thank you.
Governor: I can tell you it is extremely difficult to get a lot of folks to apply for that job.
State Controller: It is a tough job.
Governor: Tough job in a tough place.
State Controller: Orofino is a nice place but a tough facility.
Governor: Nice place.
Attorney General: I don’t have anything further, Governor. It was just a question I had.
Governor: All in favor of the motion will signify by saying aye.
Aye: Secretary of State
The ayes have it.
10. STATE TREASURER - Laura Steffler, Fiscal Officer; and Mike Moore, Bond Counsel
Request to be placed on the agenda for the Board of Examiners meeting for approval to issue 1997 tax anticipation notes.
Governor: We have a Regular Agenda, Item 10, the State Treasurer. Laura Steffler, are you here?
Laura Steffler: Good morning, Mr. Chairman, members of the Committee. First I have a copy of our formal request letter and then I wanted to update you on our current year’s TAN just to give you a little background information. In Fiscal Year 1997 we issued a Tax Anticipation Note for $300 million which will be due June 30. We have already funded the pay back account for almost $200 million of that and we expect to deposit net interest earnings to the General Fund of around $5 million.
State Controller: Governor, I believe that this is a request for the Treasurer to have the authority to issue tax anticipation notes up to a level of 75% of what the estimated General Fund revenues will be to the state. She normally issues them for far less than that but that is what is allowed by law.
Attorney General: I would so move.
Secretary of State: Second.
Governor: Is there any discussion? There being none all in favor will indicate by saying aye.
Secretary of State
Opposed, nay. The Chair votes aye and the motion is carried.
Mike Moore: Mr. Chairman, I do have the resolution ready for signatures. We only need three executed copies, one for your records, one for the Treasurer, and one for ours. The others are just copies you can have. I might mention that as usual the plan is that these will be issued on or shortly after July 1, so that last week in June we will be coming around to get signatures and if you gentlemen are not going to be here during that time, please let the Treasurer’s Office know and we will certainly accommodate your schedules.
Governor: Do we have any further questions for these fine people? Are you all set with us, Laura?
Laura Steffler: Yes, we are, thank you.
Governor: Mike, thank you very much. We will go to item 11, which is an estimate of State Insurance Fund expenses to be paid by sight draft for the month of March, 1997. This is informational only. Does anyone have any questions about it? Anything further to come before the Board of Examiners.
State Controller: That concludes the agenda, Mr. Chairman.
Governor: Thank you, sir. The Chair will entertain a motion to adjourn.
STATE BOARD OF EXAMINERS
April 8, 1997
Attorney General: So moved.
Secretary of State: Second.
Governor: So ordered. Thank you.
WHEREUPON THE MEETING OF THE STATE BOARD OF EXAMINERS was adjourned, subject to the call of the Chairman.
Governor Philip E. Batt
Chairman of the Board
J. D. Williams, Secretary to the Board
and State Controller
DEPARTMENT OF PARKS AND RECREATION - Hand Carried and Approved by members of the Board of Examiners on March 24, 1997
Request for authorization to reimburse moving expenses up to $5,000 to facilitate recruitment of a Fiscal Officer.
11. STATE INSURANCE FUND
Estimate of State Insurance Fund expenses to be paid by sight drafts for the month of March 1997, pursuant to Idaho Code 72-927.
Estimated expenditures for workers compensation
claim costs, dividends and premium refunds $7,000,000.00
Fund expended in February 1997:
Workers Compensation Claim Costs $4,364,781.89
Policy Refunds 636,635.74
Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of March 1997, pursuant to Idaho Code 41-4919.
Estimated expenditures for Petroleum
Storage Tank Fund $ 500,000.00
Funds expensed in February 1997:
Payroll $ 48,539.85
Continuing Appropriations 10,654.38
PSTF Claim Costs 89,384.05