C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Board of Examiners Minutes
MINUTES
STATE BOARD OF EXAMINERS
Wednesday, May 28, 1997 - 8:55 a.m.
JRW East Conference Room

The regular meeting of the State Board of Examiners was held May 28, 1997 at 8:55 a.m. in the JRW East Conference Room.


Members present:
      Governor Philip E. Batt, Chairman of the Board
      Attorney General Alan G. Lance
      Secretary of State Pete T. Cenarrusa
      State Controller and Secretary of the Board J. D. Williams

Sub-Committee members present:
      Mike Brassey, Office of Governor
      David High, Office of Attorney General
      Ben Ysursa, Office of Secretary of State
      H. W. Turner, Office of State Controller
    A WORKING GROUP WILL BE ORGANIZED TO REVIEW COMPENSATORY TIME ACCRUALS AND PAYMENTS, AS WELL AS OTHER ANNUAL LEAVE ISSUES.
CONSENT AGENDA

    DEPARTMENT OF AGRICULTURE

1. Request for authorization to reimburse moving expenses up to a maximum of $1,000 to facilitate recruitment of Charles Hawley, for an Agricultural Safety Representative position.


2. Request for authorization to pay 322.5 hours compensatory time for Marvin R. Patten, Bureau Chief, Division of Animal Industries. Mr. Patten is unable to take the compensatory time off and his vacation balance is near maximum accrual limit.


STATE CONTROLLER’S OFFICE

3. Request for concurrence for the reduction in financial transaction fee rates for the Divisions of Statewide Accounting and Statewide Payroll effective June 1, 1997 through May 31, 1998, pursuant to Senate Bill 1285. This will affect non-general fund transactions only.


General Fund Rates

            Statewide Accounting $ .22 per accounting transaction
            Statewide Payroll $2.01 per employee per payroll
New Non-General Fund Rates

            Statewide Accounting $ .31 per accounting transaction
            Statewide Payroll $3.11 per employee per payroll


4. Request for Department of Correction to pay annual leave for Jacqueline Chambers upon her transfer to Eastern Idaho Technical College. Ms. Chambers will be unable to use or accrue leave at EITC. The issue of employees transferring to positions in which they cannot use nor accrue leave will be reviewed by a working group.

5. DEPARTMENT OF CORRECTION
    Request for authorization to pay 241.5 hours compensatory time for David Fulkerson, Accountant Sr. Mr. Fulkerson is unable to take the compensatory time off.

    DEPARTMENT OF HEALTH AND WELFARE

6. Request for authorization for the temporary lifting of the statutory cap on vacation leave accrual for the following employees who are assigned to the Welfare Reform Project and the Electronic Benefits Transfer Project. The employees’ accrued vacation balances are at a level that will not allow them to take enough time off to prevent reversion of vacation hours. The caps will be reinstated as soon as the projects are completed and the employees are able to get their balances below the maximums.
          Welfare Reform Project Electronic Benefits Transfer Project
          Mary Anne Saunders Jerry Quick
          Pat Williams Brad Baird
          Pam Wiley


7. Request for authorization to reimburse moving expenses in the amount of $3,000 to fill the Physician/Epidemiologist position in the DHW Division of Health.


8. IDAHO STATE UNIVERSITY
    Request for authorization to reimburse moving expenses from University funds for the following:
      Dean, College of Education Dean, Graduate Studies
      Anticipated Starting Date: July, 1997 Anticipated Starting Date: July, 1997
      Limit: $10,000.00 Limit: $10,000.00


9. STATE INSURANCE FUND
    Request for authorization to remove the statutory cap on vacation leave accrual and allow the following employees to accrue annual leave up to the new cap stated below based on the following criteria:
· Leave is not to exceed the Requested Accrual Maximum;
· Leave will be reduced to below each employee’s normal maximum accrual by December 31, 1997;
· The employees listed below are those directly involved in the new insurance software project or are picking up workloads for employees directly involved in the project.

Employee Current Accrual Maximum Requested Accrual Maximum
Francis Adams 288 hours 360 hours
Sue Balderston 336 hours 400 hours
Karen Buckanan 240 hours 300 hours
Bart Chaffee 288 hours 360 hours
Julie Cooper 336 hours 400 hours
Bob Creighton 288 hours 360 hours
Maryann Cunningham 336 hours 400 hours
Jeff Good 240 hours 300 hours
Brenda Johnson 240 hours 300 hours
Lisa Thomas 288 hours 360 hours
Mary McCoy 240 hours 300 hours
Katy Hickman 240 hours 300 hours
Jerry Pelton 240 hours 300 hours
John Marshall 336 hours 400 hours
Theresa Mann 240 hours 288 hours


10. DEPARTMENT OF LAW ENFORCEMENT
    Request for authorization to pay 50 hours compensatory time for R. Dan Charboneau, Deputy Chief, Criminal Investigation Bureau, Police Services Division accrued from June - August, 1996. Mr. Charboneau is unable to take this time off as he will assume new duties as the chief of the Bureau of Forensics Services on May 18, 1997.


11. STATE LIQUOR DISPENSARY
    Request for authorization to raise the vacation leave cap for Richard W. Swarm and allow him to add 81.6 vacation hours to his current vacation leave balance of 177.3. Mr. Swarm accrued the 81.6 hours while working part-time as a temporary Liquor Stock Clerk for approximately sixteen months. The Public Employee Retirement System identified those months as eligible public employment for retirement credit. When the 81.6 hours are added to his current balance of 177.3 hours, the established maximum of 192.0 hours are exceeded by 66.9 hours.


    TRANSPORTATION DEPARTMENT
12. Request for authorization to allow Michael R. Cameron and Tom Myklebust to accrue vacation leave beyond the allowable limit through June 1, 1997. These employees have been required to work extended hours due to spring flooding, and are at the maximum accrual limit of annual leave. The excess leave will be liquidated within 90 days of June 1.


13. Request for authorization to allow the following employees to accrue vacation leave beyond the allowable limit through December 31, 1997 during the final phase of implementing a new Integrated Financial Management System. The excess leave accrued will be liquidated before September 30, 1998.
      Rick Jones Nancy Liechty Tom Martin
      Lee Peckham Wilford Richardson Craig Schumacher
      Steve Steiner Forrest Anderson Greg Christensen
      Sheri Durham David Hall Sharon Bates
      Rita Boisselle Jim Csencsits Jeff Kopsa
      Laurie McAllister Don Nesbitt Nancy Wilson
      Cheryl Rost Tom Gilmore

14. DIVISION OF VOCATIONAL REHABILITATION
    Request for authorization to pay 336 hours vacation leave for George J. Pelletier, Jr. upon his termination using SFY 1997 salary savings. The State Board of Education has accepted this action pending Board of Examiners approval.

    OFFICE OF ATTORNEY GENERAL

15. Notification that Mr. Richard A. Skinner of the firm of Skinner & Fawcett, has been appointed to represent, as bond counsel, the Idaho Water Resource Board.


16. Notification that Mr. B. Newal Squyres, of the firm of Holland & Hart, has been appointed to represent the Department of Insurance, as liquidator of The Universe Life Insurance Company.


17. OFFICE OF SECRETARY OF STATE
    Request for approval of the 1997 Idaho Code Supplement distribution list, pursuant to Idaho Code 73-212.
          Agency Number
          Ada County 47
          Adams County 7
          Administration, Department of 6
          Aging, Idaho Office of 1
          Agriculture, Department of 5
          Attorney General, Office 44
          Auditor, Office of the State 5
          Bannock County 31
          Bar, Idaho State 1
          Bear Lake County 6
          Benewah County 10
          Bingham County 12
          Blaine County 12
          Blind, Commission for the 1
          Boise County 6
          B.S.U. Library (Serials) 1
          Bonner County 16
          Bonneville County 20
          Boundary County 8
          Butte County 8
          Camas County 4
          Canyon County 41
          Caribou County 8
          Cassia County 14
          Clark County 6
          Clearwater County 9
          College of Southern Idaho 2
          Commerce, Department of 1
          Correction, Department of 14
          Custer County 6
          Dairy Products Commission 1
          Deaf and Blind, School for the 1
          Dentistry, Board of 1
          Disaster Services 1
          Education, State Board of 1
          Education, State Department of 4
          Elmore County 15
          Employment, Department of (Legal) 5
          Endowment Fund Investment Board 1
          Engineering Examiners, Board of 1
          Environmental Quality, Division of 7
          Finance, Department of 2
          Financial Management, Division of 5
          Fish and Game, Department of (Legal) 8
          Franklin County 8
          Fremont County 4
          Gem County 8
          Gooding County 10
          Governor, Office of the 5
          Health and Welfare, Division of Management 37
          Health Districts, Conf. of Id Public 8
          Human Rights, Commission on 1
          Idaho County 9
          Idaho State University 3
          Industrial Commission 5
          Insurance Fund, State 2
          Insurance, Department of 3
          Jefferson County 7
          Jerome County 14
          Juvenile Correction Center 1
          Kootenai County 35
          Labor & Industrial Services, Department of 7
          Lands, Department of 6
          Latah County 15
          Law Enforcement Training 1
          Law Enforcement, Department (Admin. Services) 26
          Law Library, Supreme Court 45
          Law Library, Supreme Court (Exchange) 31
          Legislative Auditor 2
          Legislative Budget Office 3
          Legislative Council 10
          Legislature, House of Representatives 25
          Legislature, Senate 18
          Lemhi County 8
          Lewis County 13
          Lewis-Clark State College 5
          Library, Idaho State 3
          Lieutenant Governor, Office of 1
          Lincoln County 8
          Liquor Dispensary 1
          Madison County 9
          Medicine, State Board of 1
          Military Division 1
          Minidoka County 12
          Nez Perce County 16
          North Idaho College Library 2
          Nursing, State Board of 1
          Occupational License Bureau 1
          Oneida County 5
          Owyhee County 8
          Parks and Recreation, Department of 2
          Payette County 9
          Peace Officers (P.O.S.T.) 1
          Personnel Commission 2
          Pharmacy, Idaho State Board of 1
          Power County 7
          Performance Evaluation, Office of 1
          Public Utilities Commission 8
          Public Works Contractors Licensing 1
          Real Estate Commission 1
          Retirement System, Public Employees 2
          Revenue and Taxation, Department of 18
          Secretary of State 5
          Shoshone County 15
          Tax Appeals, Board of 1
          Teton County 6
          Transportation, Department of 12
          Treasurer, Office of the State 1
          Twin Falls County 27
          University of Idaho 33
          University of Idaho Library 1
          Valley County 10
          Vocational Education 1
          Vocational Rehabilitation 1
          Washington County 10
          Water Resources, Department of 4



          Total 1029
          House members 54
          Senate members 17
          Total number of volumes 1100

Secretary of State Pete Cenarrusa made a motion to approve the Consent Agenda. Attorney General Al Lance seconded the motion and asked for discussion. David High explained the Division of Financial Management, State Controller’s Office and Idaho Personnel Commission will be meeting to study compensatory time accruals and payments, as well as other vacation issues.

J. D. Williams stated (regarding Divisions of Statewide Payroll and Accounting fees), item number 3, general fund and non-general fund fees shown, appear to be different amounts. Mr. Williams explained that the legislature appropriated funding to pay a portion of the general fund fees and though the amounts charged appear to be different, they are actually exactly the same, and as required by Statewide Indirect Cost Allocation Plan (SICAP), according to Mike Brassey, Administrator, Division of Financial Management.

Governor Phil Batt stated he has instructed his department heads to discourage the use of overtime except when absolutely necessary. He noted some employees take vacation during the same week as working overtime and he is against this practice.

Governor Batt asked if there was further discussion. There being none, all in favor indicated by saying aye.

Aye: Governor
Secretary of State
Attorney General

Opposed, nay. The motion was carried and the Consent Agenda was approved.

WHEREUPON THE MEETING OF THE STATE BOARD OF EXAMINERS was adjourned, subject to the call of the Chairman.


                              ________________________________
                              Governor Philip E. Batt
                              Chairman of the Board

______________________________
J. D. Williams, Secretary to the Board
and State Controller
    INFORMATIONAL AGENDA
      STATE INSURANCE FUND

    18. Estimate of State Insurance Fund expenses to be paid by sight drafts for the month of April, 1997, pursuant to Idaho Code 72-927.
        Estimated expenditures for workers compensation
        claim costs, dividends and premium refunds $7,000,000.00
      Funds expended in March 1997:

        Workers Compensation Claim Costs $5,463,250.85
        Dividends
        Commissions 593,133.18
        Policy Refunds 389,312.89
        Total $6,445,696.92
      Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of April 1997, pursuant to Idaho Code 41-4919.
        Estimated expenditures for Petroleum
        Storage Tank Fund $ 500,000.00
      Funds expended in March 1997:

        Payroll $ 46,495.93
        Operations 28,896.21
        Continuing Appropriations 24,973.47
        FSTF Claim Costs 136,604.73
        Total $ 236,970.34


    19. Estimate of State Insurance Fund expenses to be paid by sight drafts for the month of May, 1997, pursuant to Idaho Code 72-927.
        Estimated expenditures for workers compensation
        claim costs, dividends and premium refunds $7,000,000.00
      Funds expended in April 1997:

        Workers Compensation Claim Costs $5,327,366.89
        Dividends
        Commissions
        Policy Refunds 343,259.66
        Total $5,670,626.35
      Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of May 1997, pursuant to Idaho Code 41-4919.
        Estimated expenditures for Petroleum
        Storage Tank Fund $ 500,000.00
      Funds expended in May 1997:

        Payroll $ 51,943.18
        Operations 32,822.22
        Capital Outlay
        Continuing Appropriations 22,364.93
        FSTF Claim Costs 163,693.42
        Total $ 270,823.75
      Page last updated on 07/12/2006 04:03:54 PM