STATE BOARD OF EXAMINERS
July 6, 1999 - 1:25 p.m.
JRW Building - 4TH Floor Training Room
Governor Dirk Kempthorne, Chairman of the Board
Secretary of State Pete T. Cenarrusa
Attorney General Alan G. Lance
State Controller and Secretary of the Board J. D. Williams
Sub-Committee Members Attending:
Ben Ysursa, Office of Secretary of State
David High, Office of Attorney General
H. W. Turner, Office of State Controller
Peggy Haar, State Controller's Office
DEPARTMENT OF LABOR
1. Request for authorization to use another $150,000 of Penalty & Interest monies under Idaho Code § 72-1348(b) to cover a portion of the Information Technology Training Program costs for Fiscal Year 2000.
2. Request for authorization to use $80,000 of Penalty & Interest monies under Idaho Code § 72-1348(b) to fund startup costs for the State Immunization Registry.
DEPARTMENT OF PARKS AND RECREATION
3. Request for authorization to pay 233.5 hours compensatory time for Mr. Leo Hennessy, non-motorized trail coordinator, accrued from July 1997 to the present while working to convert the old Union Pacific Railroad line between Plummer and Mullen in northern Idaho into a 72-mile non-motorized trail.
4. UNIVERSITY OF IDAHO
Request for authorization to reimburse moving expenses up to $13,000 for Dr. David Thompson who is moving from Albuquerque, New Mexico to Moscow, Idaho as Dean of the College of Engineering effective July 1, 1999.
5. DEPARTMENT OF CORRECTION
(Sub-Committee members recommend approval on the Consent Agenda because Lt. Gabbitas was promised he would be paid for his accrued compensatory time because he was not allowed to take it off in the months prior to his retirement)
Request for reconsideration of the denial to pay 201.5 hours accrued compensatory time for Lieutenant James Gabbitas who retired April 29, 1999 after 20 years of service. Lt. Gabbitas was unable to take the time off in the months prior to his retirement.
6. Request for guidance in the implementation of House Bill 37, which defines the accrual of credited state service (CSS) and leave accruals for overtime work. The June 8, 1999 Attorney General's Opinion agrees that credited state service should accrue on compensatory time for actual hours worked at the time it is earned, rather than at the time it is taken. The EIS system will be modified to accrue CSS, sick leave and vacation leave for all hours worked and on approved leave and a one-time conversion of comp time balances will be made. Vacation balances near the limit for employees affected by the conversion process must be adjusted by one of the following options:
(Sub-Committee members recommend approval on the Consent Agenda to adjust vacation balances for employees exceeding maximum balances using option #4 [convert the overage to EAL, which is then used as approved leave], and agencies can make the decision whether to pay employees for the leave overage)
1) lift the cap and add the full accruals
2) maintain the cap and pay the overage
3) maintain the cap and drop the overage; or
4) convert the overage to EAL, which is then used as approved leave.
7. Request for authorization for the State Controller to have the power, with the consent of the Board of Examiners, to make all necessary transfers and entries in the books of the state to offset any obligations from current employees due the State of Idaho or any of its departments, agencies or institutions, pursuant to Idaho Code § 67-1026.
8. Request for authorization to accept Balukoff, Lindstrom & Co. proposal to perform the audit of the Legislative Branch of the State of Idaho for fiscal year 1999, pursuant to Idaho Code § 67-2027.
Attorney General Al Lance made a motion to recommend approval of Consent Agenda Items #1-3 and #5-8. Secretary of State Pete T. Cenarrusa seconded the motion. The motion passed unanimously.
Attorney General Al Lance made a motion to recommend approval of Consent Agenda Item #4, contingent upon the individual signing a contract and agreement with the University of Idaho to reimburse the state if he voluntarily resigns within one year. Secretary of State Pete T. Cenarrusa seconded the motion. The motion passed unanimously.
9. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of June, 1999.
Estimated expenditure for workers $7,500,000.00
compensation claim costs, dividends
and premium refunds
Funds Expended in May 1999:
Workers Compensation Claim Costs $4,918,175.15
Policy Refunds 302,682.19
10. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of June 1999.
Estimated expenditures for $750,000.00
Petroleum Storage Tank Fund
Fund expended in May 1999:
Payroll $ 52,195.64
Continuous Appropriations - Operations 28,413.34
Continuous Appropriations - PSTF Claim Costs 151,435.61
WHEREUPON THE MEETING OF THE STATE BOARD OF EXAMINERS was adjourned, subject to the call of the Chairman.
____________________________________Governor Dirk Kempthorne
Chairman of the Board
J. D. Williams, Secretary to the Board
and State Controller
HAND CARRIED AND APPROVED - JULY 21, 1999
DEPARTMENT OF LAW ENFORCEMENT
Request for authorization to provide a yearly clothing and cleaning allowance for non-uniformed commissioned employees was hand carried and approved by Secretary of State Pete T. Cenarrusa and Attorney General Alan G. Lance on June 21, 1999.