STATE BOARD OF EXAMINERS
July 9, 2002 – 8:50 a.m.
JRW East Conference Room
Governor Dirk Kempthorne, Chairman of the Board
Secretary of State Pete Cenarrusa
Attorney General Al Lance
State Controller J. D. Williams, Secretary of the Board
Sub-Committee Members Attending:
Brian Whitlock, Office of Governor
Ben Ysursa, Office of Secretary of State
Keith Johnson, Office of State Controller
1. Approval of minutes for June 11, 2002 State Board of Examiners.
2. DEPARTMENT OF CORRECTION
Request for authorization to reimburse moving expenses in the amount of $5,607.70 for the Deputy Administrator of Programming position.
3. ATTORNEY GENERAL
Request for authorization to refund $1,290.33 to the St. Maries River Railroad for Over-Payment of its 2002 PUC Regulatory Fee, pursuant to Idaho Code 61-1007. Because the Railroad had already paid the first installment of its 2002 regulatory fee, the Commission determined that St. Maries is entitled to a refund of $1,290.33 from the Public Utilities Commission Fund
4. BOISE STATE UNIVERSITY
Request for authorization for an exception to State Policy VI by allowing reimbursement to Dr. Alex Punnoose for transporting his vehicle with the moving company. Dr. Punnoose is a new member of the Physics faculty and was approved for a moving allowance of $5,000 by the Sub-Committee in March 2002. The moving company can transport his vehicle and keep the total moving costs under $5,000. This would save his family the hardship of traveling from Morgantown, West Virginia to Boise with two small children under the age of five.
5. IDAHO STATE POLICE
Request for authorization to pay overtime to Scientists I, II, and III, working under the guidelines of the Crime Scene Response Unit Grant (Byrne grants 01-BYRN-81 and 02-BYRN-82-FL-2). Grant 01-BYRN-81 has been extended from June 30, 2002 to September 30, 2002 with an amount of $20,000. Grant 02-BYRN-81-FL-2 will start October 1, 2002 and ends June 30, 2003. The total amount is $73,751 including state match.
6. Request for authorization to lift the vacation accrual cap for six (6) months (until January 1, 2003) for Randall Horn, Dietary Aid Sr. This employee has been unable to take accrued vacation leave as had been originally planned because the recent budget constraints have resulted in lowered staffing in the dietary section of the home. The administrator is committed to ensuring the staff is able to take their accrued leave and has instructed the leadership team to work with employees to accommodate their leave requests as much as possible.
7. Request for authorization to lift the vacation accrual cap for six (6) months (until January 1, 2003) for Ruth Hintz, Senior Cook. This employee has been unable to take accrued vacation leave as had been originally planned because the recent budget constraints have resulted in lowered staffing in the dietary section of the home. The administrator is committed to ensuring the staff is able to take their accrued leave and has instructed the leadership team to work with employees to accommodate their leave requests as much as possible.
BUREAU OF HAZARDOUS MATERIALS
Request for authorization to issue deficiency warrants for reimbursement of response costs incurred, pursuant to Idaho Code 39-7110.
BUREAU OF HAZARDOUS MATERIALS REPORT FOR JUNE 2002
car in police compound
Unknown liquids in containers
Unknown powder on side of road
close to three dead animals
white powder in pkg
16. DEPARTMENT OF ADMINISTRATION – RECOGNITION OF ASSIGNMENT
Request for recognition of assignment as executed by Assignor City of Coeur d’Alene, and Assignee Regents of the University of Idaho, Moscow, Idaho, for a real property lease regarding the State of Idaho, by and through the Idaho State Police as “Lessee” and Lessee’s occupancy of 1000 West Hubbard Street, Suites 220 and 240, Coeur d’Alene, Idaho, pursuant to Idaho Code 67-1027.
17. STATE CONTROLLER
Request for authorization to accept Balukoff, Lindstrom & Co. proposal to perform the audit of the Legislative Branch of the State of Idaho for fiscal years 2002, 2003, and 2004, pursuant to Idaho Code 67-2027.
18. ATTORNEY GENERAL
Notification that Randall A. Peterman of the firm of Moffatt, Thomas, Barrett, Rock & Fields has been appointed as a special deputy attorney general for the purpose of representing the Idaho State Department of Agriculture in legal matters relating to the suspension of Farmer’s Merchant, L.L.C.’s Commodity Dealer License, including any failure of and/or bankruptcy of Farmer’s Merchant, L.L.C., pursuant to Idaho Code §67-1409.
Governor: The Board of Examiners meeting is now in session. I will call upon the State Controller as Secretary of the Board of Examiners.
State Controller: Governor, the Board’s Sub-Committee has met and reviewed a number of items from various state agencies in request to the Board and has proposed that 18 items on the Consent Agenda be approved by the Board.
Governor: Is there discussion? I would entertain a motion.
Attorney General: I would so move.
Secretary of State: Second.
Governor: It has been moved and seconded. Discussion. Those in favor please say aye.
Secretary of State
Opposed, nay. The ayes have it. So carried.
STATE BOARD OF EXAMINERS
July 9, 2002
19. DIVISION OF FINANCIAL MANAGEMENT
Authorization to make the transfers necessary to balance the Fiscal Year 2002 budget, pursuant to H.B. 701.
State Controller: We have one other item on the Regular Agenda and that is a review of the authorization of the Board to make transfers necessary to balance Fiscal Year 2002. We are in the process right now with state agencies closing the books. We anticipate having those numbers either the end of this week or the first part of next week. We do know that there is sufficient funds in the Permanent Building Fund to cover the amounts although we don’t know - the guesstimates that we have - and it is proposed when we have those numbers we submit them to the Board, probably by buck-slip, to transfer the funds necessary to balance 02.
Governor: Discussion or questions? General.
Attorney General: Question. So the appropriate motion at this Board meeting would a transfer not to exceed $80 million?
State Controller: I think you could just wait until we have the actual numbers and we will give it to you in a proposal for your approval.
Attorney General: Sure. That works.
Governor: Mr. Whitlock, any other comments?
Brian Whitlock: Governor, members of the Board. No, I think the Controller has accurately stated where we are. Again, the Controller’s system will close down later today. They will have a number on the 02 expenditures by noon tomorrow or Thursday and once we make all the transfers and adjustments that are necessary, we will have an accurate number we can take around to each of the offices and that final transfer could be authorized. As the Controller did state the $80 million is more than sufficient to cover any shortfall that we are anticipating at this point. We are in pretty good shape. We will not have to look to the Budget Stabilization Fund or any other actions that are available.
Governor: Thank you. Further discussion?
Secretary of State: To avoid buck-slipping could we say approve not to exceed $80 million?
State Controller: That would be fine. But I think we would like to let you know the number when we get it.
Secretary of State: But not to exceed $80 million. I will so move.
Attorney General: Second.
Governor: Moved and seconded. Discussion? That is line with House Bill 701. The contingency plan, which we put in place, will work. There are sufficient funds there to cover it. If there is no further discussion, those in favor please say aye.
Secretary of State
Opposed, nay. The ayes have it. So carried.
State Controller: Governor, just another set of explanations. The reason we don’t know the number until next Monday is every time we have had a major heat wave in Boise recently we have lost power. We don’t have a generator to keep us going. We have been down three times the last four weeks with Idaho Power. I had a short discussion with them the other day because this is costing us a lot of money every time the power goes off. We are in for a major heat wave, and if they can keep everything working, and we can keep working, but when the computer goes off there is about three to four thousand state employees that can’t work at that time. They understand the seriousness of it. We lost our power supply last time, the internal power supply, which we had to replace now on two occasions. We have a backup battery set on the roof and they are just to the point they are not recharging fast enough now because we are down too much. So I thought we better have a little bit of slack on the timing here just because we are going to be in some major heat the next couple days.
Governor: Okay. Anything else to come before the Board of Examiners? If not, thank you all. We are adjourned.
20. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of June 2002.
21. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of June 2002.
Estimated expenditure for workers $ 10,000,000.00
compensation claim costs, dividends
and premium refunds
Funds Expended in May 2002:
Workers Compensation Claim Costs $ 8,325,676.06
Policy Refunds 125,619.22
Estimated expenditures for $ 750,000.00
Petroleum Storage Tank Fund
Fund expended in May 2002:
Payroll $ 53,231.76
Claim Costs 90,554.62
Total $ 155,606.45
WHEREUPON THE MEETING OF THE STATE BOARD OF EXAMINERS was adjourned, subject to the call of the Chairman.
Governor Dirk Kempthorne
Chairman of the Board
J. D. Williams, Secretary of the Board
and State Controller