C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Board of Examiners Minutes
MINUTES
STATE BOARD OF EXAMINERS
September 14, 1999 – 8:55 a.m.
JRW East Conference Room


Members Attending:
      Governor Dirk Kempthorne, Chairman of the Board
      Secretary of State Pete T. Cenarrusa
      Attorney General Alan G. Lance
      State Controller and Secretary of the Board J. D. Williams

Sub-Committee Members Attending:
      Jeff Malmen, Office of Governor
      Ben Ysursa, Office of Secretary of State
      Chuck Goodenough, Office of Secretary of State
      David High, Office of Attorney General


CONSENT AGENDA

1. DEPARTMENT OF FISH AND GAME
    Request for authorization to give a $1,000.00 bonus to employees recognized as “employee of the year” even if they have previously received a bonus in the same fiscal year for some other reason.


2. UNIVERSITY OF IDAHO
    Request for authorization to reimburse moving expenses up to $7,500 for Dr. Paul McCawley, from Springfield, Virginia to Moscow. Dr. McCawley is being hired as Associate Director of Cooperative Extension and Associate Dean of the College of Agriculture, effective October 18, 1999.

    DEPARTMENT OF HEALTH AND WELFARE

3. Request for authorization to remove the vacation cap for Judy Boothe effective through the end of the current fiscal year (June 30, 2000). She is at maximum vacation accrual and significant vacation time cannot be granted until the Family Oriented Community Users System (FOCUS) is fully implemented and operational statewide.
    4. Request for authorization to pay 167.0 hours compensatory time for Lori Rood accrued during the implementation of a new claims processing system. Lori is also at her vacation limit and is unable to take time off.


    5. IDAHO STATE LOTTERY
      Request for authorization to remove the vacation caps for the following employees working in the Information Systems Department on the Y2K system conversion project effective September 1999 through February 2000:
              Becky Schroeder, Deputy Director for Information Systems
              Teresa Froehlke, IT Systems Analyst Supervisor
              Marjie Goar-Keeney, IT Programmer Analyst Senior
              Denise Witcher, IT Programmer Analyst
              Victor Smith, IT Information Systems Tech


    6. LEGISLATIVE SERVICES
      Request for authorization to pay compensatory time earned for the following employees accrued while fulfilling one-time office duties in addition to regular job assignments. Both Don and Kathleen are vital to the Health and Welfare audit which must be completed for the federally-required single audit to be issued before the required date. Sheila’s use of compensatory time would disrupt the operations of Legislative Services and a temporary worker would probably be hired.
                  Don Berg 51.0 hours
                  Kathleen Watkins 39.0 hours
                  Sheila Ison 36.0 hours

      BUREAU OF HAZARDOUS MATERIALS
    7. Incident 990511 - Request for authorization to issue deficiency warrants in the amount of $1,124.24 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Cataldo, Idaho on May 11, 1999, pursuant to Idaho Code § 39-7110.

    8. Incident 990510 - Request for authorization to issue deficiency warrants in the amount of $652.67 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Kootenai County, Idaho on May 10, 1999, pursuant to Idaho Code § 39-7110.

    9. Incident 990521 - Request for authorization to issue deficiency warrants in the amount of $609.68 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Coeur d’Alene, Idaho on May 20, 1999, pursuant to Idaho Code § 39-7110.

      OFFICE OF ATTORNEY GENERAL

    10. Notification that Robert Faucher of the firm of Holland & Hart has been appointed to represent the state In re Majestic Produce Corp., Case No. 199-10971-260, U.S. Bankruptcy Court, Eastern District of New York, pursuant to Idaho Code § 67-1409.


    11. Notification that Thomas F. McFarland, Jr. of the firm of McFarland & Herman in Chicago, Illinois, has been appointed to represent the state in the Union Pacific Railroad Co. – Abandonment Exemption – in Ada County, Idaho, Docket No. AB-33 (Sub-No. 137X), pursuant to Idaho Code § 67-1409.


    12. Notification that Thomas D. Kershaw, Jr. of the firm of Emery & Kershaw, has been appointed to represent the state in the Carnell, et al. v. Department of Health and Welfare, Case No. CV-97-2568, pursuant to Idaho Code § 67-1409.


    13. Notification that John A. Bailey, Jr. of the firm of Racine, Olson, Nye, Budge & Bailey, has been appointed to represent the state in the Pooley, et al. v. Department of Transportation, et al., Case No. CV-OC-99-01068B, pursuant to Idaho Code § 67-1409.

    14. Notification that Peter C. Erbland, of the firm of Paine, Hamblen, Coffin, Brooke & Miller, has been appointed to represent the state in the Goodrick v. Clegg, Case No. 99-35054, pursuant to Idaho Code § 67-1409.

    Secretary of State Pete T. Cenarrusa made a motion to recommend approval of the Consent Agenda. Attorney General Alan G. Lance seconded the motion. The motion passed unanimously.

    REGULAR AGENDA
      15. STATE CONTROLLER
        Request for an interpretation of the following State Moving Policy section. Doug Pendleton, Controller of Idaho State University, inquired if an “academic year” of nine months would be interpreted as one year for purposes of interpreting this section of the policy.
          “Individuals who received moving expense reimbursements and voluntarily resign within one year of the beginning date of employment, will be required to pay back 100% of the reimbursement they received. Waivers of any pay back must be approved by the Board of Examiners.”

        Attorney General Alan G. Lance made a motion to review the contract the individual signed, and our policy is to require the employee to fulfill their contractual obligation, but if the obligation is completed before the calendar year end, they need not repay the moving expense reimbursement. Secretary of State Pete T. Cenarrusa seconded the motion. The motion passed unanimously.

      INFORMATIONAL AGENDA

      16. DEPARTMENT OF ADMINISTRATION
        Appropriation report from Department of Administration on expenditures and agreements by the Bureau of Federal Surplus Property for the period ending June 30, 1999 per the January 20, 1999 Board of Examiners approval and request that a semi-annual report be submitted to the Secretary of the Board of Examiners.

        STATE INSURANCE FUND

      17. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of July, 1999.
          Estimated expenditure for workers $7,500,000.00
          compensation claim costs, dividends
          and premium refunds

        Funds Expended in June 1999:
          Workers Compensation Claim Costs $6,166,206.59
          Dividend 196,319.32
          Commissions (1,272.36)
          Policy Refunds 169,515.55
          Total $6,530,769.10

      18. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of July 1999.
          Estimated expenditures for $750,000.00
          Petroleum Storage Tank Fund
        Fund expended in June 1999:

          Payroll $ 54,859.61
          Operations 43,186.01
          Continuous Appropriations - Operations 8,930.32
          Continuous Appropriations - PSTF Claim Costs 210,084.75
          Total $317,060.69


      19. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of August, 1999.
          Estimated expenditure for workers $7,500,000.00
          compensation claim costs, dividends
          and premium refunds

        Funds Expended in July 1999:

          Workers Compensation Claim Costs $6,067,226.96
          Dividend 17,394.40
          Commissions 789,940.04
          Policy Refunds 148,619.60
          Total $7,023,181.00


      20. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for
      the month of August 1999.

          Estimated expenditures for $750,000.00
          Petroleum Storage Tank Fund
        Fund expended in July 1999:

          Payroll $ 56,166.88
          Operations 156,761.74
          Continuous Appropriations - Operations 18,783.00
          Continuous Appropriations - PSTF Claim Costs 168,600.19
          Total $400,311.81

      WHEREUPON THE MEETING OF THE STATE BOARD OF EXAMINERS was adjourned, subject to the call of the Chairman.


                                  ___________________________________
                                  Governor Dirk Kempthorne
                                  Chairman of the Board


      ____________________________________
      J. D. Williams, Secretary to the Board
      And State Controller
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