C.L. "Butch"
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SCO > Board of Examiners > Board of Examiners Minutes
MINUTES
STATE BOARD OF EXAMINERS
October 10, 2000 – 8:45 a.m.
JRW East Conference Room


Members Attending:
      Governor Dirk Kempthorne, Chairman of the Board
      Secretary of State Pete Cenarrusa
      Attorney General Al Lance
      State Controller and Secretary of the Board J. D. Williams

Sub-Committee Members Attending:
      Darrell Manning, Office of the Governor
      Ben Ysursa, office of Secretary of State
      David High, Office of Attorney General
      David Tolman, Office of Governor


From September Meeting:

CONSENT AGENDA
1. OUTFITTERS AND GUIDES
    Request for authorization to lift the annual leave cap for Dean Sangrey, Executive Director, for two years and allow him to increase the allowable accrued hours of vacation time from 288 to 360 hours. The Licensing Board adopted a motion approving this increase. Sub-Committee members recommend lifting annual leave cap to 336 hours until November 2001, when Mr. Sangrey will be allowed to accrue that amount.


2. DEPARTMENT OF ADMINISTRATION – DIVISION OF PUBLIC WORKS
    Request for approval for Recognition of Assignment as executed by Assignor Barbara Hilbert, Acme Materials & Construction Company, Spokane, Washington, and Assignee Paul Franz, Interstate Concrete & Asphalt Company, Coeur d’Alene, Idaho, for a transfer of interest in the Division of Public Works’ contract for Project No. 01170, for the parking lot overlay at the Hedlund Building, North Idaho College, pursuant to Idaho Code § 67-1027.

    BUREAU OF HAZARDOUS MATERIALS
3. Incident 2000-1438 – Request for authorization to issue deficiency warrants in the amount of $654.51 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 4500 E and County Line Rd, Jefferson County, Idaho involving a diesel spill on May 4, 2000, pursuant to Idaho Code §39-7110.

4. Incident 2000-1502 – Request for authorization to issue deficiency warrants in the amount of $377.28 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Post Falls, Idaho on May 10, 2000, pursuant to Idaho Code §39-7110.

5. Incident 2000-1524 – Request for authorization to issue deficiency warrants in the mount of $264.78 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Coeur d’Alene, Idaho on May 12, 2000, pursuant to Idaho Code §39-7110.

6. Incident 2000-1582 – Request for authorization to issue deficiency warrants in the amount of $115.80 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at Harris Creel Rd mp 11, Boise County, Idaho involving oil sludge from a car fire on May 8, 2000, pursuant to Idaho Code §39-7110.

7. Incident 2000-1584 – Request for authorization to issue deficiency warrants in the amount of $935.57 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Pinehurst, Idaho on May 17, 2000, pursuant to Idaho Code §39-7110.

8. Incident 2000-1591 – Request for authorization to issue deficiency warrants in the amount of $339.35 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Coeur d’Alene, Idaho on May 18, 2000, pursuant to Idaho Code §39-7110.

9. Incident 2000-1592 – Request for authorization to issue deficiency warrants in the amount of $337.96 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 1135 Kimberly Rd, Twin Falls County, Idaho involving diesel fuel at a location in which bomb making materials had been removed and drug lab materials were found on May 18, 2000, pursuant to Idaho Code §39-7110.

10. Incident 2000-1681 – Request for authorization to issue deficiency warrants in the amount of $940.99 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Pocatello, Idaho on May 25, 2000, pursuant to Idaho Code §39-7110.

11. Incident 2000-1686 – Request for authorization to issue deficiency warrants in the amount of $610.56 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Coeur d’Alene, Idaho on May 26, 2000, pursuant to Idaho Code §39-7110.

12. Incident 2000-1688 – Request for authorization to issue deficiency warrants in the amount of $252.68 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Coeur d’Alene, Idaho on May 26, 2000, pursuant to Idaho Code §39-7110.

13. Incident 2000-1691 – Request for authorization to issue deficiency warrants in the amount of $1,136.08 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Twin Falls, Idaho on May 9, 2000, pursuant to Idaho Code §39-7110.

14. Incident 2000-1728 – Request for authorization to issue deficiency warrants in the amount of $519.43 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Careywood, Idaho on May 28, 2000, pursuant to Idaho Code §39-7110.

15. Incident 2000-1759 – Request for authorization to issue deficiency warrants in the amount of $795.67 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Osburn, Idaho on June 21, 2000, pursuant to Idaho Code §39-7110.

16. Incident 2000-1769 – Request for authorization to issue deficiency warrants in the amount of $292.82 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Post Falls, Idaho on June 1, 2000, pursuant to Idaho Code §39-7110.

17. Incident 2000-2086 – Request for authorization to issue deficiency warrants in the amount of $690.92 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Sandpoint, Idaho on June 21, 2000, pursuant to Idaho Code §39-7110.

18. Incident 2000-2157 – Request for authorization to issue deficiency warrants in the amount of $311.26 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Coeur d’Alene, Idaho on June 21, 2000, pursuant to Idaho Code §39-7110.

19. Incident 2000-2168 – Request for authorization to issue deficiency warrants in the amount of $594.03 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Athol, Idaho on June 21, 2000, pursuant to Idaho Code §39-7110.

20. Incident 2000-2179 – Request for authorization to issue deficiency warrants in the amount of $533.63 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Moyie Springs, Idaho on June 21, 2000, pursuant to Idaho Code §39-7110.

21. Incident 2000-2310 – Request for authorization to issue deficiency warrants in the amount of $623.92 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Coeur d’Alene, Idaho on June 21, 2000, pursuant to Idaho Code §39-7110.

    RATIFICATION OF THE FOLLOWING THREE REQUESTS THAT WERE HAND-CARRIED AND APPROVED BY TWO BOARD MEMBERS ON SEPTEMBER 18, 2000.
22. DEPARTMENT OF LANDS
    Request for authorization for a one time approval to lift the annual leave cap for all Department of Lands employees participating in fire suppression activities through December 31, 2000.

23. IDAHO STATE POLICE
    Request for authorization to pay overtime to the following employees working under the guidelines of the Crime Scene Response Unit Grant (Byrne grant 00BYRN80 and 98BYRN80). The grant runs from July 1, 2000 to June 30, 2001 with $16,728 federal funds available. The total amount including state match is $35,618.
          Senior and Principal Criminalist(s)
          Criminalist/Lab Supervisor(s)
          Latent Fingerprint Examiner Supervisor
          DNA Technical Leader

24. DEPARTMENT OF TRANSPORTATION
      Request for authorization to pay 103.0 hours compensatory time for Doug Benzon, Economics and Research Manager, accrued from September 1999 and July 2000 during the preparation for the lawsuit brought by the American Trucking Association against the State of Idaho and the subsequent trial and implementation of the court’s decision.


    INFORMATIONAL AGENDA
      STATE INSURANCE FUND

    25. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of August 2000.
        Estimated expenditure for workers $8,500,000.00
        compensation claim costs, dividends
        and premium refunds

      Funds Expended in July 2000:

        Workers Compensation Claim Costs $ 6,301,381.37
        Dividend 2,972.76
        Commissions 954,663.16
        Policy Refunds 103,906.17
        Total $ 7,362,923.46
      26. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of August 2000.

          Estimated expenditures for $750,000.00
          Petroleum Storage Tank Fund
        Fund expended in July 2000:

          Payroll $ 57,555.69
          Operations 190,034.97
          Claim Costs 219,467.89
          Total $467,058.55


      From October Meeting:

      CONSENT AGENDA

      1. STATE TAX COMMISSION
        Request for authorization to pay 200 hours overtime to Dwight McGee accrued during the deployment of a Computer Assisted Mass Appraisal (CAMA) program product (Manatron, Proval). The Department has taken measures to reduce future overtime accruals.


      MINUTES
      STATE BOARD OF EXAMINERS
      October 10, 2000
      Page 6


      2. MILITARY DIVISION
        Request for authorization to pay overtime to employees working on the response and recovery operation for the Governor’s Declaration of Extreme Disaster Emergency, ID2000-003, dated July 27, 2000, until the disaster has been abated.
        BUREAU OF HAZARDOUS MATERIALS
      3. Incident 2000-1675 – Request for authorization to issue deficiency warrants in the amount of $3,487.86 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at Magic Valley Regional Medical Center in Twin Falls County, Idaho involving a contaminated patient from a crashed helicopter on May 25, 2000, pursuant to Idaho Code §39-7110. (This claim was submitted in September but held to see if bill was paid. Payment has not been received).
        4. Incident 2000-1866 – Request for authorization to issue deficiency warrants in the amount of $1,228.26 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Nampa, Idaho on June 7, 2000, pursuant to Idaho Code §39-7110.

        5. Incident 2000-1881 – Request for authorization to issue deficiency warrants in the amount of $2,248.84 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Shelley, Idaho on June 8, 2000, pursuant to Idaho Code §39-7110.

        6. Incident 2000-1899 – Request for authorization to issue deficiency warrants in the mount of $275.71 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 1220 N. Cole Road, Ada County, Idaho involving a pesticide spill on June 10, 2000, pursuant to Idaho Code §39-7110.

        7. Incident 2000-1936 – Request for authorization to issue deficiency warrants in the mount of $548.38 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Paul, Idaho on June 13, 2000, pursuant to Idaho Code §39-7110.

        8. Incident 2000-2003 – Request for authorization to issue deficiency warrants in the mount of $304.02 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Boise, Idaho on June 16, 2000, pursuant to Idaho Code §39-7110.






        MINUTES
        STATE BOARD OF EXAMINERS
        October 10, 2000
        Page 7

          BUREAU OF HAZARDOUS MATERIALS (continued)

        9. Incident 2000-2209 – Request for authorization to issue deficiency warrants in the amount of $1,000.83 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Fort Hall, Idaho on June 30, 2000, pursuant to Idaho Code §39-7110.

        10. Incident 2000-2249 – Request for authorization to issue deficiency warrants in the amount of $1,340.16 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Middleton, Idaho on July 1, 2000, pursuant to Idaho Code §39-7110.

        11. Incident 2000-2261 – Request for authorization to issue deficiency warrants in the amount of $2,348.80 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Bonneville County, Idaho on July 2, 2000, pursuant to Idaho Code §39-7110.

        12. Incident 2000-2674 – Request for authorization to issue deficiency warrants in the amount of $1,894.95 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Rexburg, Idaho on July 30, 2000, pursuant to Idaho Code §39-7110.


        13. GUIDELINES AND PROCEDURES FOR DISPOSAL AND SALE OF SURPLUS PERSONAL PROPERTY
          Proposed revised Guidelines for the Disposal and Sale of Surplus Property. (see attached)


        14. DEPARTMENT OF PARKS AND RECREATION
          Request for authorization to sell two used oversnow vehicles by sealed bid or by trade-in on new machines through the State Division of Purchasing, based on the disposal method providing the highest dollar value to the department.


        15. OFFICE OF ATTORNEY GENERAL
          Notification that Jack Culotta of the firm of Hailey & McNamara in the State of Louisiana has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Bolden v. Lumbermens Mut. Casualty Ins. Co., et al., Suit No. 53,887-C, 29th Judicial District Court, Parish of St. Charles, Hahnville, Louisiana.

        16. OFFICE OF SECRETARY OF STATE
          Request for authorization to charge a $3.00 search fee for a name in the lien database, pursuant to Idaho Code §67-910. This fee would include a $1.50 fee for the state and a $1.50 convenience fee for Access Idaho.


        Governor: Ladies and Gentlemen, I will call the State Board of Examiners to order and will call upon the Controller to provide us the Secretary’s report.

        State Controller: Thank you, Mr. Chairman, as you know this is the equivalent of two months agendas, almost all of which is on the Consent Agenda. There are some ratifications, three items that were carried around because of the urgency of them and they were approved by each of you individually, and they are contained here. I think that is the extent of the Consent Agenda.

        Governor: Are there any questions or comments? General.

        Attorney General: Just one, Governor, members of the Board. I talked to Dave High and General Manning about the moving expenses which is part, I believe, of the Consent Agenda.

        State Controller: That is the Regular Agenda.

        Attorney General: I withdraw my comments and move for the adoption of the Consent Agenda.

        Governor: Is there a second?

        Secretary of State: Second.

        Governor: It has been moved and seconded. Discussion? Those in favor please say aye.

        Aye: Governor
        Secretary of State
        Attorney General

        Opposed, nay. The ayes have it. So carried.


        REGULAR AGENDA

        17. PROPOSED STATE MOVING POLICY AMENDMENTS

          The Sub-Committee members recommend approval of the following proposed amendments to the State Moving Policy:

            When recruiting new hires, departments shall not offer or agree to pay moving expenses unless prior approval has been obtained from the Board of Examiners.; except when the reimbursement does not exceed $5,000. Requests for reimbursement less than $5,000 may be approved by the Sub-Committee of the Board of Examiners. Requests for reimbursement of $5,000 or more must receive prior approval of the Board of Examiners. Colleges and universities will report all moving reimbursements to the Secretary of the Board of Examiners annually.

            Individuals who received moving expense reimbursements and voluntarily resign within one year of the beginning date of employment, will be required to pay back 100% of the reimbursement they received. Individuals who received moving expense reimbursements exceeding $5,000 and voluntarily resign more than one year and less than two years from the beginning date of employment will be required to pay back the amount of reimbursement that exceeded $5,000. Individuals who received moving expense reimbursements exceeding $10,000 and voluntarily resign more than two years and less than three years from the beginning date of employment will be required to pay back the amount of reimbursement that exceeded $10,000.


        Governor: We now have item #17 on the Regular Agenda.

        State Controller: Governor, first, on the Consent Agenda we re-did all the guidelines and procedures for disposal and sale of surplus property. Kathy Ewert is here from my staff, who did a lot of work along with Phyllis on that. It also gives us an opportunity to look at something every innovative like using e-bay auctions to sell surplus state property, use the internet, a lot of things that are cutting edge that we are going to try to see if we can get more money out of surplus property. I just thought I would point that out to the Board. Now, on items #17 and #18 - #17 being the State Moving Policy amendments. The changes are in red and basically it provides that any moving reimbursement expenditures for new hires have to be approved by the Board’s Sub-Committee, and any requests for reimbursements above $5,000 would go to the Sub-Committee for review and to the full board for final approval. The second item in red is if an individual receives a moving expense reimbursement for more than $5,000 – as you know, in the black if they voluntarily terminate service within the first year all of it has to be refunded. If they voluntarily terminate service between the first and second year everything over $5,000 needs to be refunded. If they terminate their service between the second and third year everything over $10,000 needs to be refunded to the state. I was trying to do that from my memory without looking at it. Did I cover it all? I think that is the summary of it.

        Governor: Open for discussion. General.

        Attorney General: On that issue, Governor, I was talking to Darrell Manning and Dave High and they thought it might be a good idea to review all the moving expenses even though it is less than $5,000, and I think that is probably a good idea so we can start to get a handle on it. I don’t think we need to alter the language. I just think it is a matter of policy, our Sub-Committee will review all moving expense or allowances and will adopt the $5,000, $10,000, if that is acceptable to the Board.

        Governor: Further discussion? General.

        Attorney General: Governor, I would move the adoption of the Regular Agenda, and the recommendations specifically.

        Governor: Both #17 and #18?

        Attorney General: Yes, sir.

        Secretary of State: Second.

        Governor: Is there further discussion? Hearing none those in favor please say aye.

        Aye: Governor
        Secretary of State
        Attorney General

        Opposed, nay. The ayes have it. So carried.



        18. STATE TRAVEL POLICY - FISCAL POLICY ADVISORY COMMITTEE
          The Sub-Committee members recommend approval of the following proposed amendment to the State Travel Policy, which will require legislative action.

          Request from the Statewide Fiscal Policy Advisory Committee (FPAC) to the Board of Examiners to change the meal allowances allowed in the State Travel Policy and in Idaho Code §67-2008. It is recommended the meal allowance not be higher than that allowed by the internal revenue code for tax purposes. The proposed change in Idaho Code would allow for more timely changes to this policy without future changes to the Idaho Code. This policy is consistent with the current mileage rate that also follows the internal revenue code.

        State Controller: We have an Informational Agenda regarding the State Insurance Fund expenses and fund balances, and the Petroleum Storage Tank Fund balances and expenses presented to the Board each month as required by law.

        Governor: Any further items to come before the Board of Examiners. If not I will adjourn the Board of Examiners.


        INFORMATIONAL AGENDA
          STATE INSURANCE FUND

        19. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of September 2000.
            Estimated expenditure for workers $8,500,000.00
            compensation claim costs, dividends
            and premium refunds

          Funds Expended in August 2000:

            Workers Compensation Claim Costs $ 6,251,919.84
            Dividend 4,203.22
            Commissions -0-
            Policy Refunds 233,458.90
            Total $ 6,489,581.96


          20. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of September 2000.

              Estimated expenditures for $750,000.00
              Petroleum Storage Tank Fund
            Fund expended in August 2000:

              Payroll $ 57,711.11
              Operations 27,732.01
              Claim Costs 233,618.74
              Total $309,061.86




          MINUTES
          STATE BOARD OF EXAMINERS
          October 10, 2000
          Page 12


          WHEREUPON THE MEETING OF THE STATE BOARD OF EXAMINERS was adjourned subject to the call of the Chairman.


                                    ------______________________________
                                    Governor Dirk Kempthorne
                                    Chairman of the Board


          ____________________________________
          J. D. Williams, Secretary to the Board
          and State Controller
          Page last updated on 07/12/2006 03:09:30 PM