C.L. "Butch"
Otter
Governor
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Denney
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D Woolf
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SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
Friday, January 9, 1998 – 9:00 a.m.
Office of State Controller – 5th Floor Conference Room A


Attending: David High, Office of Attorney General
          Darrell Manning, Office of Governor
          H. W. Turner, Office of State Controller
          Ben Ysursa, Office of Secretary of State

Visitors Attending:
          William H. Bishop, Bureau of Hazardous Materials
          Vicky Miller, Bureau of Hazardous Materials
          Gary Broker, Department of Health and Welfare
          Keith Hasselquist, Board of Education
          John Davis, Department of Parks and Recreation
          Sue Nixon, Human Rights Commission
          Peggy Haar, State Controller’s Office
          Rex Reagan, State Controller’s Office


    BUREAU OF HAZARDOUS MATERIALSWilliam H. Bishop, Director and Vicky Miller

1. Incident #970922 Request for authorization to issue deficiency warrants in the amount of $49.00 for reimbursement of response costs incurred in a hazardous substance incident in Boise, Idaho on September 20, 1997, pursuant to Idaho Code §39-7110.

      Bill Bishop reported $49.00 was incurred in the cleanup of antifreeze and water to the storm drain system in Boise and they expect to recover the costs.


2. Incident #970923 Request for authorization to issue deficiency warrants in the amount of $3,675.21 for reimbursement of response costs incurred in a hazardous substance incident in Mountain Home, Idaho on September 24, 1997, pursuant to Idaho Code §39-7110.
      Vicky Miller reported this spill involved Morton International in the amount of $3,675.21. This should be reimbursed from the insurance company.

3. Incident #970924 Request for authorization to issue deficiency warrants in the amount of $2,297.35 for reimbursement of response costs incurred in a hazardous substance incident in Malad, Idaho on September 21, 1997, pursuant to Idaho Code §39-7110.
      Vicky Miller reported this involved Paul Spatig who spilled paint and paint supplies from his truck and trailer into an embankment. She reported he apparently left the scene of the accident and denied he was involved. He also apparently has no insurance, invalid driver’s license and other fines. This amount may not be recovered.


4. Incident #971027 Request for authorization to issue deficiency warrants in the amount of $18,720.16 for reimbursement of response costs incurred in a hazardous substance incident in Mountain Home, Idaho on October 8, 1997, pursuant to Idaho Code §39-7110.
      Bill Bishop reported this incident was in Rexburg, not Mountain Home and involved explosives at a private home. This amount may not be recovered and he does not have many assets.

      Ben Ysursa made a motion to recommend approval on the Consent Agenda for items 1-4. Darrell Manning seconded the motion. Passed unanimously.



5. DEPARTMENT OF HEALTH AND WELFAREGary Broker, Administrator, Division of Management Services
    Request for authorization for the temporary removal of the statutory cap on vacation leave for Linda Rodenbach for approximately one year while she is assigned to the Child Care Project. Her accumulated vacation balance is at a point that will exceed the maximum before she will be allowed to take time off.
      Gary Broker reported Linda Rodenbach has been appointed to head the Child Care Project and it will take some time to get her vacation balance reduced.

      Ben Ysursa noted another agenda item deals with the same issue and thought we should address it at this time. This is agenda item #9 regarding the Division of Statewide Payroll. Peggy Haar stated it has become a problem in Payroll to determine when the vacation cap or FLSA code should be reset. She said 121 employees still have their FLSA code changed so they can be paid overtime. 64 employees still have their vacation cap lifted – seven prior to 1995 and one in 1988. Hal Turner asked Peggy to present something in writing to the Sub-Committee members next month and it will be discussed again. David High asked other fiscal people to give any recommendations to Peggy.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda for agenda item number 5, the Department of Health and Welfare. David High seconded the motion. Passed unanimously.


6. BOARD OF EDUCATIONKeith Hasselquist, Chief Fiscal Officer

    Request for authorization to pay moving expenses up to $10,000 for Gregory G. Fitch, the new Board Office Executive Director.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


6A. UNIVERSITY OF IDAHOKeith Hassequist
    Request for authorization to pay moving expenses up to $10,000 for Dr. Joanne Carr, who is being hired as Vice President for University Advancement.
      Keith Hasselquist reported Dr. Hoover has negotiated this hiring subject to the Board of Examiners approval. He also noted the moving allowance would cover the relocation expenses associated with Dr. Carr’s moving in February and her family’s move next year. Darrell Manning made a motion to recommend approval on the Consent Agenda with the provision that it be reimbursed for actual cost based on State Moving Policy provisions and not to exceed $10,000. Ben Ysursa seconded the motion. Passed unanimously.
      Darrell Manning asked about reviewing the entire State Moving Policy and said his staff is actually currently looking at it. Hal suggested after the legislative session the Sub-Committee members could review the policy for possible revisions.
      Ben Ysursa questioned Keith Hasselquist about the BSU football coaches who received moving expense reimbursements but terminated employment before the one year minimum. These costs must be paid back. Keith said he is working with BSU to see that this is accomplished and will keep the Sub-Committee informed of developments.


7. DEPARTMENT OF PARKS AND RECREATIONJohn Davis
    Request for authorization to sell two used over snow vehicles that are to be disposed of this year to two used equipment dealers who submitted offers to State Purchasing. Request also to use this method of selling used over snow vehicles in future years.

      John Davis reported they have been trading in used over-snow mobiles for years but the Division of Purchasing is now questioning this process. He said they have received offers from equipment dealers who are willing to buy this equipment. The equipment has not been advertised for sale in newspapers. Ben Ysursa made a motion to grant an exception to the Guidelines for Disposal and Sale of State Surplus Personal Property to the Department of Parks and Recreation for the sale of these three oversnow vehicles as described on the State Property Disposal Authorization Request because it would be in the best interest of the State of Idaho to receive more money for the used equipment.

      Members discussed the need to review current Guidelines for Disposal and Sale of State Surplus Personal Property. Rex Reagan will review and submit draft proposals to the Sub-Committee members at the February meeting. This will address the second part of the Department of Parks and Recreation’s request.


8. HUMAN RIGHTS COMMISSIONSue Nixon, Administrative Secretary
    Request for authorization to use the Salvation Army as the disposal method of deleting items from its inventory as they did not receive any responses to the Surplus Property Declaration Memorandum.
      Sue Nixon reported they would like to dispose of these items but have never received any response back from state agencies regarding the published notice of surplus property availability. The Boise Auction does not want the equipment and it would cost the agency to have it taken to the landfill. The Salvation Army is not a governmental agency and is does not qualify to receive property under the current guidelines. It was decided Rex Reagan will submit a draft amendment to the guidelines that will allow items of diminutive value to be transferred to non-profit organizations only if state agencies have no interest in buying. If a non-profit organization is not located that wants the equipment, it could then be taken to the dump. The Human Rights Commission will defer further action until Febreuary board meeting. The disposable items have been determined by the Human Rights Commission to have no monetary value.



9. OFFICE OF STATE CONTROLLER – Peggy Haar
    Request from Division of Statewide Payroll that the Board of Examiners impose a time limit on all requests to lift cap on statutory vacation limits in order to avoid additional problems for the agencies.
      See Agenda item #5.


10. OFFICE OF ATTORNEY GENERAL
    Notification that Mr. Steven B. Price, of the firm of Cosho, Humphrey, Greener & Welsh has been appointed to represent the defendant in the Hummer v. Evans, Docket No. 24296, suit.
      David High reported there is an additional notification of an attorney appointment that he will have for the Board of Examiners meeting on Tuesday, January 13. Ben Ysursa made a motion to recommend approval on the Consent Agenda for No. 10 and the subsequent Attorney General item. Darrell Manning seconded the motion. Passed unanimously. (Office of Attorney General did not submit the additional attorney appointment item for the Board of Examiners meeting on January 13.)

INFORMATIONAL AGENDA
    STATE INSURANCE FUND

11. Estimate of the State insurance Fund expenses to be paid by sight drafts for the month of October, 1997.
      Estimated expenditures for workers $7,000,000.00
      compensation claim costs, dividends
      and premium refunds

    Funds expended in September 1997
      Workers Compensation Claim Costs $4,944,388.55
      Policy Refunds 248,003.26
      Total $5,192,391.81
12. Estimate of the State insurance Fund expenses to be paid by sight drafts for the month of November, 1997.
      Estimated expenditures for workers $7,000,000.00
      compensation claim costs, dividends
      and premium refunds
    Funds expended in October 1997
      Workers Compensation Claim Costs $4,250,243.64
      Commissions 430,533.30
      Policy Refunds 354,424.82
      Total $5,035,201.76


13. Estimate of the State insurance Fund expenses to be paid by sight drafts for the month of December, 1997.
      Estimated expenditures for workers $7,000,000.00
      compensation claim costs, dividends
      and premium refunds
    Funds expended in November 1997
      Workers Compensation Claim Costs $6,487,383.89
      Commissions 208,571.09
      Policy Refunds 310,160.04
      Total $7,006,115.02


14. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of October 1997.
      Estimated expenditures for $500,000.00
      Petroleum Storage Tank Fund
    Funds expended in September 1997
      Payroll $ 44,634.94
      Operations 5,428.08
      Continuing Appropriations 11,222.72
      PSTF Claim Costs 122,324.33
      Total $183.610.07

15. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of November 1997.
      Estimated expenditures for $500,000.00
      Petroleum Storage Tank Fund
    Funds expended in October 1997
      Payroll $ 67,418.14
      Operations 10,263.54
      Continuing Appropriations 73,136.95
      PSTF Claim Costs 248,647.68
      Total $399,466.31


16 Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of December 1997.
      Estimated expenditures for $500,000.00
      Petroleum Storage Tank Fund
    Funds expended in November 1997
      Payroll $ 48,987.60
      Operations 8,862.34
      Continuing Appropriations 750.00
      PSTF Claim Costs 119,310.51
      Total $177,910.45

      It was noted that Sub-Committee members have read and reviewed the State Insurance Fund letters on the Informational Agenda.
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