C.L. "Butch"
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Governor
Lawerence
Denney
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D Woolf
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SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
Thursday, January 14, 1999 – 9:00 a.m.
Office of State Controller – 5th Floor Conference Room A

Members Attending: Judith Rowbury, Office of Governor
              David High, Office of Attorney General
              J. D. Williams, State Controller
              Ben Ysursa, Office of Secretary of State

Visitors Attending: Tim O'Leary, Department of Law Enforcement
              Peggy Haar, Office of State Controller
              Lyle Gessford, Division of Purchasing
              Rex Reagan, Office of State Controller
              Jan Cox, Division of Purchasing
              Joanna Guilfoy, Deputy Attorney General

1. DEPARTMENT OF LAW ENFORCEMENT Tim O'Leary, Human Resource Officer
    Request for authorization for blanket approval to pay accrued compensatory time to criminalists assigned to the Department's Bureau of Forensic Services who are working under the guidelines of a Federal grant for the period July 1, 1998 through June 30, 1999, or until cessation of the grant funding.
      Ben Ysursa stated normally the Board does not grant blanket approvals except in a few emergency situations. He feels this request would qualify. Peggy Haar said for payroll purposes she would like to be given a date when the blanket approval would be lifted. Tim O'Leary stated it would be June 30, 1999 when the grant funding ceased. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion with the stipulation that it would end at the conclusion of the grant, which is June 30, 1999. Passed unanimously.


2. DIVISION OF PURCHASING / IDAHO STATE UNIVERSITY Lyle Gessford; Rex Reagan
    Request for authorization to sell a PC and monitor to Esosur Research Institute in Chiapas, Mexico instead of shipping it back to the United States. The PC and monitor were purchased and hand delivered to the Ecosur Research Institute as part of the "COM-IDEAL" State Technology Incentive Grant and Idaho State University. The ISU faculty member, with ties to Ecosur, has left employment, the goals of the grant have been amended, and Esosur is no longer part of the project. ISU feels a fair market value would be $1,250.00.
      Lyle Gessford stated they would like to sell a PC and monitor in Mexico. He would like to change the Surplus Property form from "Scrap" to transfer or sell to another organization. Rex Reagan stated the intent of the surplus property policy is to make sure the state comes out ahead, and he feels it would in this situation. Dave High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


MINUTES
SUB-COMMITTEE MEETING
January 14, 1999
Page 2
DEPARTMENT OF ADMINISTRATION - Mr. Jan Cox, Administrator, Division of Purchasing and
Joanna Guilfoy, Deputy Attorney General

3. Request for authorization to approve the Bureau of Federal Surplus Property entering the Lease-Purchase Agreement with U.S. Bank for the lease-purchase of a used truck (1995 Mack). This lease-purchase was approved by the Division of Financial Management on August 12, 1998.
      Jan Cox stated they would like authorization to purchase a used truck. They have the funding and it has been approved by the Division of Financial Management. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


4. Request for authorization to adopt a policy for future expenditures and agreements to allow the Bureau of Federal Surplus Property some flexibility while ensuring desired oversight. The proposed policy would allow the bureau to enter the following agreements and make certain expenditures, without prior Board of Examiners approval:
      1. any agreement not involving an expenditure of funds, provided the Administrator of the Division of Purchasing determines such agreement is in the best interest of the state and in accordance with law;

      2. any agreement entered pursuant to the Federal Property and Services Act, as amended, 40 U.S.C. § 203, or any applicable regulations related thereto, including without limitation 41 C.F.R. 101-44, as revised;
      3. any agreement for an expenditure of funds where the legislature has made a specific appropriation for such expenditure;

      4. any lease-purchase or other installment purchase agreement that has been approved by the Division of Financial Management; or

      5. any agreement for any expenditure of funds where the expenditure does not exceed available cash at the time the contract is entered or the expenditure made.
      Any agreement or expenditure not meeting one of the above conditions shall require Board of Examiners approval in accordance with Idaho Code § 67-5440(d).
      Jan Cox stated they would like to adopt a policy to handle day to day expenditures so they would not have to come to the Board of Examiners. David High said he has talked to Joanna Guilfoy, Deputy Attorney General, and feels routine expenditures and agreements could be delegated to the department. J.D. Williams asked if the department could submit a report to the Sub-Committee for the informational agenda. David High made a motion to recommend approval on the Consent Agenda as stated with the provision a semi-annual report be submitted to the Secretary of the Board of Examiners. Ben Ysursa seconded the motion. Passed unanimously.

MINUTES
SUB-COMMITTEE MEETING
January 14, 1999
Page 3


5. COMMISSION FOR THE BLIND AND VISUALLY IMPAIRED
    Request for authorization to reimburse Dr. Michael Graham for $120.00 for extra labor incurred during his move from Billings, Montana to Boise to assume the position of Interim Administrator. Total moving reimbursement is $1,453.35, which is under $5,000.00 and does not require Board of Examiners approval, but the request for extra labor is an exception to the policy and does require approval. X. Extra Labor, State Moving Policy
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


OFFICE OF ATTORNEY GENERAL

6. Notification that Mr. George Parham and Mr. David Lee, of the Idaho State Insurance Fund, have been appointed to represent the Fund in the Van Tine v. State Insurance Fund, Docket No. 24723, pursuant to Idaho Code §67-1409.
    7. Notification that Mr. Steve Tobiason has been appointed to represent the Office of Attorney General as its Legislative Consultant and Liaison, pursuant to Idaho Code §67-1409.
      8. Notification that Col. James A. Bevis has been appointed to represent the Military Division in the negotiation and execution of contracts and agreements, pursuant to Idaho Code §67-1409.
        9. Notification that Charles A. Miller and Caroline Brown, Covington & Burling, have been appointed to represent the Department of Health and Welfare in the Pharmacy Fund Receivables, Inc. v. Advanced RX Care, et al., Case No. Adv. Pro. No. 98-9391A, pursuant to Idaho Code §67-1409.
            Ben Ysursa made a motion to recommend approval on the Consent Agenda for items 6-9. David high seconded the motion. Passed unanimously.














        MINUTES
        SUB-COMMITTEE MEETING
        January 14, 1998
        Page 4
        INFORMATIONAL AGENDA

        10. IDAHO STATE UNIVERSITY

          Ranaye Marsh from Idaho State University appeared before the November 19, 1998 Sub-Committee for guidance regarding the School of Applied Technology's building construction technology program to construct a residence for resale to train carpenters for the Southeast Idaho housing industry. The request was deferred until the next Sub-Committee meeting for legal research. ISU is currently reviewing statutes as it relates to the project and their research indicates it may not be necessary to return to the Board of Examiners.


          STATE INSURANCE FUND
        11. Estimate of the State Insurance Fund expenses to the paid by sight draft for the month of December 1998, pursuant to Idaho Code §72-927.
              Estimated expenditures for workers $7,500,000.00
              compensation claim costs, dividends
              and premium refunds

          Fund expended in November 1998.
              Workers Compensation Claim Costs $5,358,361.00
              Policy Refunds 265,769.65
              Total $5,624,130.65

        12. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of December 1998, pursuant to Idaho Code §41-4919.
              Estimated expenditures for $750,000.00
              Petroleum Storage Tank Fund

          Fund expended in November 1998 for the Petroleum Storage Tank Fund:
              Payroll $ 51,988.97
              Operations 161,560.51
              Continuing Appropriations 39,942.11
              PSTF Claim Costs 294,460.35
              Total $547,951.94



        MINUTES
        SUB-COMMITTEE MEETING
        January 14, 1998
        Page 5


          STATE INSURANCE FUND (continued)
        13. Estimate of the State Insurance Fund expenses to the paid by sight draft for the month of January 1999, pursuant to Idaho Code §72-927.
              Estimated expenditures for workers $55,000,000.00
              compensation claim costs, dividends
              and premium refunds

          Fund expended in December 1998.
              Workers Compensation Claim Costs $5,900,678.43
              Policy Refunds 178,034.08
              Total $6,078,712.51

        14. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of January 1999, pursuant to Idaho Code §41-4919.
              Estimated expenditures for $750,000.00
              Petroleum Storage Tank Fund

          Fund expended in December 1998 for the Petroleum Storage Tank Fund:
              Payroll $ 58,687.64
              Operations 7,995.08
              Continuing Appropriations 48,527.61
              PSTF Claim Costs 394,846.07
              Total $510,056.40
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