C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
February 3, 2000 – 9:00 a.m.
Office of State Controller – 5th Floor Conference Room A

    Attending: Darrell Manning, Office of the Governor
                David High, Office of Attorney General
                Ben Ysursa, Office of Secretary of State
                Keith Johnson, Office of State Controller

    Visitors Attending: Marty Peterson, University of Idaho
                Bev Mushala, Boise State University
                Gary Broker, Department of Health and Welfare
                Jon Sandoval, Division of Environmental Quality
                Jim Johnston, Division of Environmental Quality
                Kathy Osborn, Division of Environmental Quality
                Ray Greene, Department of Fish and Game
                Gary Stivers, Industrial Commission
                Don Robbins, Industrial Commission
                Tim O’Leary, Department of Law Enforcement
                Bill Bishop, Bureau of Hazardous Materials


      UNIVERSITY OF IDAHOMarty Peterson

    1. Request for authorization to reimburse moving expenses up to $6,000 for Ed Rifilato, for the position of Defensive Coordinator for the University of Idaho football coaching staff, effective January 21, 2000, from Las Vegas, New Mexico.

    2. Request for authorization to reimburse moving expenses up to $6,000 for Bret A. Ingalls, for the position of Offensive Coordinator for the University of Idaho football coaching staff, effective December 15, 1999, from Cedar Falls, Iowa.
        Marty Peterson requested approval for moving expense reimbursement for two football coaches up to $6,000 from non-state funds. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. The motion passed unanimously.


    3. BOISE STATE UNIVERSITYBev Mushala
      Request for authorization to reimburse moving expenses for the following employees in excess of the $5,000.00 established policy:
      Name Department Total Cost Allowable Difference
      Elisa Barney-Smith Engineering $7,089.05 $5,000.00 2,089.05
      Francis Fox Art $5,039.33 $5,000.00 39.33
      James Girvan Health Sciences $5,060.00 $5,000.00 60.00
      Joyce Grimes Campus Recreation $5,463.20 $5,000.00 463.20
      Lisa Heer Art $5,039.10 $5,000.00 39.10
      Laurel Hetherington Communication $6,352.31 $5,000.00 1.352.31
        Bev Mushala requested approval for moving expense reimbursement for the list of employees. Ben Ysursa made a motion to recommend approval on the Consent Agenda with the stipulation the moving expenses be within the guidelines of the State Moving Policy. David High seconded the motion. The motion passed unanimously.


    4. DEPARTMENT OF HEALTH AND WELFAREGary Broker, Administrator, Division of Management Services
      Request for authorization for a waiver of the $1,000 bonus limit for Mr. James Alter, who was acting Bureau Chief of the Emergency Medical Services during the chief’s maternity leave, per Idaho Code §67-5309(b)(iii). The department would like to give Mr. Alter a bonus in the amount of $1,210.
        Darrell Manning expressed concern with waiving the $1,000 bonus limit while JFAC is reviewing the bonus situation. David High said he was asked to look at what the Board can legally do with bonuses and precedences in the past. He reported the bonus is to be given on merit or certification of performance evaluation with Board approval for bonuses over $1,000. The legal standard is at the discretion of the Board. David said he thought the Board should defer waving all bonuses until after the legislature makes a decision. Ben Ysursa said he feels the requests should not be put on the Consent Agenda but an agency could appear before the Board on the Regular Agenda if they desire. Gary Broker said Mr. Alter has not received any other bonus this year. David High made a motion that while the legislature is reviewing the bonus issue a temporary freeze be placed on waiving $1,000 bonuses. Darrell Manning seconded the motion. The motion passed unanimously. The Department of Health and Welfare’s request will be deferred from February’s meeting.


    5. DIVISION OF ENVIRONMENTAL QUALITYJon Sandoval, Chief of Staff; Jim Johnston, Regional Administrator, Idaho Falls; Kathy Osborn, Human Resource Officer
      Request for authorization to waive the $1,000 bonus limit for DEQ Hazardous Materials Emergency Response Coordinators and award $1,000.00 bonuses in lieu of earned compensatory time two times per year to division employees who serve as hazardous materials emergency response on-call communications moderators, per Idaho Code §67-5309C(iii).
        Jon Sandoval requested waiving the $1,000 bonus and giving two $1,000 bonuses per year for hazardous materials moderators. Darrell Manning asked if there is some other way for the department to give the bonuses. He said non-personnel funds cannot be used for personnel earnings. Jon said none of the employees have received a bonus this year. Darrell said other agencies are also having the same problem and suggested giving the employees a $1,000 bonus now and working with Ann Heilman, Division of Human Resources, to come up with a solution within the existing law or implementing a law change. Darrell Manning made a motion to disapprove the request for inclusion in the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


    6. DEPARTMENT OF FISH AND GAMERay Greene, Personnel Manager
      Request for authorization to reimburse moving expenses to exceed $5,000 for the new director of the Department of Fish and Game, if it proves necessary.
        Ray Greene reported the department has secured a new director effective April 2000 and is requesting moving expense reimbursement over $5,000. Ben Ysursa made a motion to recommend approval on the Consent Agenda provided they stay with the normal moving expense policy. Darrell Manning seconded the motion. The motion passed unanimously.


    7. INDUSTRIAL COMMISSIONGary Stivers, Director; Don Robbins
      Request for authorization to grant an exception to the State Moving Policy, Rule XIII, to reimburse real estate expenses up to a maximum of $7,500 for R. D. Maynard, an appointee to the Industrial Commission, from Arco, Idaho.

        Gary Stivers reported they would like to reimburse a new commissioner for his real estate expenses in his move from Arco, Idaho, which is an exception to the Moving Policy, and would amount to approximately $2,000. Darrell Manning said he talked to Mr. Maynard before he was hired and told him he would receive the normal state moving expenses. Keith asked what would qualify for an exception to the policy but did not receive an answer. Ben said a similar request was previously submitted to the Board when he was unable to attend and wondered if it was approved. This will be researched. Ben Ysursa made a motion to defer the request for a month to do some preliminary research. Darrell Manning seconded the motion. The motion passed unanimously. The Sub-Committee members reconvened to review the previous request and determined the previous real estate expenses had been approved. Ben Ysursa made a second motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


    8. DEPARTMENT OF LAW ENFORCEMENTTim O’Leary, Human Resource Officer
      Request for authorization to pay compensatory time for the following personnel, accrued as a result of one or a combination of the following: Y2K weekend; all vacations were cancelled and days off were held to a minimum; several were involved in the planning and implementation of the department’s reorganization; and amount of work required as a result of some vacancies:
        Administration: Commercial Vehicle Safety:
        Steve Raschke 95.5 S. DeKlotz 73.5
        Byron Diehl 14.5
        Forensics: Lt. D. Sammons 132.0
        Gary Cushman 20.6
        Robert Martin 38.0 Training:
        Chet Parks 35.5 Lt. D. Cordova 70.0
        Janet Taylor 20.0
        Anne Weston 38.0 HQ:
        Susan Williamson 67.5 Maj. D. Charboneau 67.0
        Don Wyckoff 69.0 Maj. R. Powell 66.0
        Capt. E. Rankin 40.8
        CJIS: Maj. D. Rich 46.5
        Randy Ashton 23.3 Lt. Steve Richardson 54.0
        Ben Clements 32.0 Maj. E. Schwartz 44.0

                    Patrol:
                    Cap’t W.Brownlee 32.5
                    Lt. C. Exley 58.0
                    Cap’t D. Bunderson 52.0
                    Lt. M. Peterson 55.0
                    Cap’t R. Lockett 65.0
                    Lt. R. Lee 69.5
                    Cap’t L. Johnston 58.5
                    Lt. S. Jones 60.0

        Tim O’Leary reported one name was excluded from the list and should be added. Maj. Kevin Johnson for 45.5 hours. He said most of the employees also have EAL to be paid and all are unable to take the time off. Ben made a motion to recommend approval on the Consent Agenda. David High seconded the motion. A discussion was held on the Board of Examiners policy to not approve payment for less than 25.0 hours compensatory time. Ben Ysursa made a second motion to recommend approval on the Consent Agenda because the combination of EAL and compensatory time would equal more than 25 hours. David High seconded the motion. The motion passed unanimously.


      BUREAU OF HAZARDOUS MATERIALSBill Bishop, Director
    9. Incident 9911231 – Request for authorization to issue deficiency warrants in the amount of $189.37 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 5500 Government Way, Coeur d’Alene, Kootenai County, Idaho involving a suspected drug lab on November 23, 1999.

    10. Incident 9911241 – Request for authorization to issue deficiency warrants in the amount of $519.38 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 610 Lewiston, Pinehurst, Kootenai County, Idaho involving a suspected drug lab on November 24, 1999.

    11. Incident 9911242 – Request for authorization to issue deficiency warrants in the amount of $460.58 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at Gold Run Road, Osburn, Kootenai County, Idaho involving a suspected drug lab on November 24, 1999.


    12. Incident 9912031 – Request for authorization to issue deficiency warrants in the amount of $159.04 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 3818 Schreiber Way, Coeur d’Alene, Kootenai County, Idaho involving a suspected drug lab on December 3, 1999.

    13. Incident 9912061 – Request for authorization to issue deficiency warrants in the amount of $242.87 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 7320 Government Way, Coeur d’Alene, Kootenai County, Idaho involving a suspected drug lab on December 6, 1999.

    14. Incident 9912081 – Request for authorization to issue deficiency warrants in the amount of $402.46 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 7320 Government Way, Coeur d’Alene, Kootenai County, Idaho involving a suspected drug lab on December 8, 1999.

    15. Incident 1999-4406 – Request for authorization to issue deficiency warrants in the amount of $1,668.14 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 9600 Bill Burns Rd., Emmett, Gem County, Idaho involving a suspected drug lab on December 5, 1999.
        Bill Bishop reported on the hazardous materials request. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. The motion passed unanimously.


    16. STATE CONTROLLER

      Request for authorization to pay the following employees in the Division of Computer Services for compensatory time accrued. Their workload has prevented them from reducing the compensatory balances.
                Norma Clark 166.0 hours
                Pat Bartels 121.5 hours
        Keith reported the two employees are in the Division of Computer Services and were heavily involved in Y2K implementation. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.

    17. OFFICE OF ATTORNEY GENERAL

      Notification that John B. Ingelstrom of the firm of Racine, Olson, Budge & Bailey, has been appointed for the purpose of representing the Idaho Department of Transportation in the Oram v. State of Idaho, et al., Case No. CIV-99-0602-E-BLW.
        Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. The motion passed unanimously.

    INFORMATIONAL AGENDA
      18. SUB-COMMITTEE

        Discuss amending the current 31.0 cents per mile state business travel mileage rates in the State Travel Policies and Procedures. IRS increased the standard mileage rate for business use of an automobile to 32.5 cents per mile effective January 1, 2000.
          David High reported Larry Kirk advised him the state mileage reimbursement rate does not match the IRS rate and suggested amending the state policy. Ben Ysursa made a motion to recommend approval on the Consent Agenda to amend the mileage rate reimbursement in the State Travel Policies and Procedures to 32.5 cents per mile effective February 13, 2000. Darrell Manning seconded the motion. The motion passed unanimously.

      19. UNIVERSITY OF IDAHO

        Report of moving reimbursements for the University of Idaho during calendar year 1999 in compliance with the State of Idaho Moving Policy.


        STATE INSURANCE FUND

      20. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of January 2000.
          Estimated expenditure for workers $7,500,000.00
          compensation claim costs, dividends
          and premium refunds


        Funds Expended in December 1999:

          Workers Compensation Claim Costs $5,885,474.82
          Dividend 1,454.66
          Commissions
          Policy Refunds 82,732.72
          Total $5,969,662.20

      21. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of January 2000.

          Estimated expenditures for $750,000.00
          Petroleum Storage Tank Fund
        Fund expended in December 1999:

          Payroll $ 54,174.14
          Operations 19,105.45
          Claim Costs 352,985.33
          Total $426,264.92
      Page last updated on 07/13/2006 02:54:23 PM