STATE BOARD OF EXAMINERS
Friday, February 7, 1997 - 9:00 a.m.
and Tuesday, February 11, 1997 - 1:30 pm
Office of State Controller, 5th Floor Conference Room A
Members Attending: Mike Brassey, Office of Governor
David High, Office of Attorney General
H. W. Turner, Office of State Controller
Ben Ysursa, Office of Secretary of State
Visitors Attending: Ken Miracle, Department of Agriculture
Kelly Nielson, Department of Agriculture
Gene Bleymaier, Boise State University
Marty Peterson, University of Idaho
Gary Broker, Department of Health and Welfare
Blake Morgan, Military Division
John Elliott, Military Division
Renae Sanders, Department of Water Resources
Rex Reagan, State Controller’s Office
DEPARTMENT OF AGRICULTURE - Ken Miracle, Human Resources Officer, and Kelly Nielson, Fiscal Officer
1. Request for authorization to pay 456 hours compensatory time for Randy L. Elsberry, Dairy Program Supervisor/Compliance Officer, at a cost of $9,088.08 plus applicable fringe, and to make him eligible for cash compensation for his overtime hours through the remainder of FY 1997. Randy and the Dairy Bureau continue to carry a heavy workload and have assumed various new programs.
2. Request for approval for deficiency warrant spending authority for Grasshopper Control Program for $42,000; Mormon Cricket Control Program for $600.00; and Survey Programs for Pests and Diseases for $60,000, with spending authority to carry forward from FY 1997 to FY 1998.
Ken Miracle stated when they took over the program from DEQ and EPA they did not receive any increase in FTP and with the flood situation Randy is unable to take off his accumulated compensatory time. Mike Brassey made a motion to recommend approval on the Consent Agenda for numbers 1 and 2. Ben Ysursa seconded the motion. Passed unanimously.
BOISE STATE UNIVERSITY - Gene Bleymaier, Boise State University
3. Request for authorization to pay moving expenses in excess of the established policy for the following football coaches. All funds for these costs are derived from revenues generated by the BSU Athletic program.
Total Cost Allowable Cost Difference
Bobby Allen 6,545 5,000 1,545
Mark Hutson 6,954 4,103 2,851
Mike Markuson 6,601 5,000 1,601
Craig Moropoulos 5,370 3,600 1,770
Danny Nutt 4,825 4,100 725
Houston Nutt 9,365 5,000 4,365
Dan Fidler 4,200 3,100 1,100
Darryl Jackson 5,000 3,100 1,900
Gene Bleymaier reported there are updated moving expense figures which include estimated expenses for the coaches’ personal travel to the Boise area. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
4. Request for authorization to pay moving expenses in excess of the established policy for the following College of Education faculty member.
Total Cost Allowable Cost Difference
Lynn Miller 4,300 4,118 182
Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
5. UNIVERSITY OF IDAHO - Marty Peterson, University of Idaho (2-7-97)
Request for authorization to pay moving expenses for a new athletic director, Mr. Oval Jaynes, up to $8,500, which is a partial reimbursement. U. of I. employment contract stipulates that should the person leave employment within two years, all funds provided for relocation must be repaid to the university.
Marty Peterson reported this request is for a partial reimbursement. Total moving cost is $13,000. Mike Brassey made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
DEPARTMENT OF HEALTH AND WELFARE - Gary Broker, Administrator, Division of Management Services
6. Request for authorization to pay moving expenses in the amount of $3,000 to fill the STD/AIDS Program Supervisor position in the DHW Division of Health.
Gary Broker reported they are currently recruiting for this position.
7. Request for authorization to pay estimated moving expenses in the amount of $1,750 to fill the Information Systems Coordinator--FOCUS position at Region I, Coeur d’Alene.
Gary Broker reported this position will be relocated to Boise for less than one year to implement new automated program, and they it will be deleted.
8. Request for approval of Recognition of Assignment as executed by Assignor Darlene E. Hendricks, Preston, Idaho and Assignee Sheryl N. Coats, Dayton, Idaho for the Preston Field Office Lease #0391 at 223 N. State Street, Preston, Idaho.
Gary Broker reported the department is leasing the building which has been sold. The assignment is for the new landlord.
Mike Brassey made a motion to recommend approval on the Consent Agenda for numbers 6, 7 and 8. Ben Ysursa seconded the motion. Passed unanimously.
9. DEPARTMENT OF LAW ENFORCEMENT
Request for authorization to pay accrued compensatory time to the following employees of the Peace Officer Standards and Training (POST): They are unable to take the compensatory time off because of heavy workloads.
Michael N. Becar, Executive Director 200.0 hours
Doug Graves, Training Specialist 54.3 hours
Cal Edwards, Training Specialist 34.0 hours
Steve Westerberg, Training Specialist 32.7 hours
David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.
10. MILITARY DIVISION - Blake Morgan, Personnel Officer, and John Elliott
Request for authorization to remove vacation limits for Robert L. Baumgartner and Elizabeth M. Woody who have reached their maximum annual leave accrual of 240 hours. It is anticipated they will not be able to take annual leave in the next few weeks due to the emergency situation having existed prior to the first of the year.
Blake Morgan reported Elizabeth Woody plans to have vacation leave back to normal by July 1. Robert Baumgartner is in North Idaho with the flood situation and Blake hopes when he returns to Boise he will be able to reduce his vacation leave. David High made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.
11. DEPARTMENT OF WATER RESOURCES - Renae Sanders, Personnel Officer
Request for authorization to pay moving expenses for Michael Ciscell, Senior Geographic Information System Analyst in IDWR’s Snake River Basin Adjudication Program, up to the reimbursable amounts provided under IDWR’s implementation of the State of Idaho Moving Policy (maximum of $5,000 or salary for two pay periods, whichever is less).
Renae Sanders reported Mr. Ciscell is working in Oregon under the same program. IDWR’s Moving Policy is more restrictive than the State of Idaho’s policy. David High made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.
12. IDAHO STATE SENATE- Rex Reagan, State Controller’s Office (2-7-97)
Request for authorization for Senator Stan Hawkins to purchase his old chair from the floor of the Senate in the amount of $35.00.
Rex Reagan reported Senator Hawkins is willing to purchase the chair at the same price ($35.00) that the Senate received at auction for other surplus chairs. Idaho Code § 67-5726 prohibits state employees from purchasing surplus property but Mike Brassey stated he feels elected officials are not “employees” and does not think the prohibition statute applies. Mike Brassey made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
SUB-COMMITTEE INFORMATION AGENDA
13. STATE LIQUOR DISPENSARY
Request to continue procedure approved by the Board of Examiners on June 14, 1994 to dispose/sell obsolete computer equipment to agents operating under contract with the Dispensary.
14. 1997 FLOOD DISASTER OVERTIME PAY REPORT
Mike Brassey made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
The following agencies reported overtime paid during the 1997 flood disaster:
Department of Labor
Department of Transportation
15. MOVING EXPENSE QUARTERLY REPORTS
Board of Education’s moving expense reimbursement reports for the period of October 1, 1996 to December 31, 1996 for Boise State University and the University of Idaho. Lewis-Clark State College did not have any moving expense reimbursements for the quarter and Idaho State University submitted its report directly to the State Controller
16. Review proposed adoption of rules governing the electronic transfer of tax payments, IDAPA 44, Title 44, Title 01, Chapter 01, Rules Governing the Board of Examiners.
David High reported State Tax Commission has some recommended changes to electronic transfer tax payments. The State Treasurer has submitted proposed legislation that take it out of the Board of Examiners’ jurisdiction. David recommended no action be take on this until we see the results of the State Treasurer’s legislation.
17. Discuss Deferred Compensation Committee membership.
It was decided the Deferred Compensation Committee should have representation from the State Controller’s Office. Mike Brassey will amend Executive Order 95-15 to include Hal Turner as a member. Other members are Mike Brassey, David High and Ben Ysursa.
18. STATE INSURANCE FUND
Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of January, 1997, pursuant to Idaho Code 72-927.
Estimated expenditures for workers compensation
Funds expended in December, 1996:
claim costs, dividends and premium refunds $62,000,000.00
Workers Compensation Claim Costs $ 6,761,969.43
Policy Refunds 190,826.66
Total $ 7,596,057.26
Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of January, 1997, pursuant to Idaho Code 41-4919.
Estimated expenditures for Petroleum
Storage Tank Fund $ 500,000.00
Funds expended in December, 1996:
Payroll $ 46,908.92
Totals $ 210,692.19
Continuing Appropriations 40,319.67
FSTF Claim Costs 96,137.43
19. David High discussed the City of Carey’s request for Highway Distribution Funds. It is his interpretation that the City of Carey and other new cities do not meet requirements for inclusion in receiving the funds. A letter will be sent to the Carey City Attorney suggesting their senator or representatives be contacted in order to seek a possible amendment to the statutes or to appear before the Sub-Committee for further discussion.