STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
February 9, 2010 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Wayne Hammon, Division of Financial Management; Tim Hurst, Deputy Secretary of State; Jim Carlson, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Mark McClaine, Bureau of Homeland Security; Mary Halverson, Bureau of Homeland Security; David Fulkerson, Division of Financial Management; Mark Lowe, Lava Hot Springs Foundation; Susan Lowman-Thomas, Division of Veterans Services; Jodi Osborn, Department of Health and Welfare; Dan Goicoechea, Office of the State Controller; and Deborah Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on January 12, 2010.
Resolution: Mr. Hammon moved to approve item 1. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
2. Bureau of Homeland Security
Discussion: Mr. Hammon commented that this item is a larger amount, but it is good there is an insurance company involved.
Date to Board
|Tanker truck wreck, fuel leakage. Insurance company involved, in the process of recovering.||2/2/2010|
Resolution: Mr. Hammon moved to approve item 2 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
3. Health and Welfare
Request to adjust the transfer of funds from the General Fund to the Cooperative Welfare Fund #0220 in response to the additional reductions in the Governor’s Budget Recommendation. The additional reduction for the department is $1,628,200, resulting in an adjusted General Fund appropriation of $445,407,300 for SFY 2010.
Resolution: Mr. Hammon moved to approve item 3 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
4. Military Division
Request for approval pursuant to Idaho Code §72-928 of payment of worker’s compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty in the amount of $2,487.21.
Discussion: Mr. Hammon noted that these requests come before the board on a quarterly basis and the amount is consistent.
Resolution: Mr. Hammon moved to approve item 4 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
5. Lava Hot Springs Foundation
Request approval pursuant to Idaho Code 67-4402 to continue a lease agreement for operation of the state owned Tumbling Waters Motel located on State property administered by the Lava Hot Springs Foundation.
Discussion: Mr. Hammon commented that the request looks normal and asked for Mr. Lowe to explain the circumstances.
Mr. Lowe said that the Attorney General’s office assisted with the lease agreement. The Tumbling Waters Motel, built in 1959, is owned by the state and is on state ground. Rather than have the state run the motel, they try to rent it out. The hoteliers do all the management, housekeeping, and reservations, etc. It has worked well in the past. They put the property out for bid and the highest bidder came visited and worked on the lease agreement. Mr. Lowe noted that according to Idaho Code, this request is also on the consent agenda for the Land Board next week.
Mr. Carlson said that the lease states that December 1, 2009 is the commencement date of the lease. He asked if the date of commencement to the lease will be retroactive and if the lease is ongoing now.
Mr. Lowe answered that it will be retroactive. The current lesee is acting in interim under the auspice of the lease agreement. The previous leaseholder opted out and gave about 60 days notice.
Mr. Hammon asked if Mr. Lowe was comfortable with these people running the business on state property.
Mr. Lowe answered that he was.
Resolution: Mr. Hammon moved to approve item 5 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
6. Division of Veterans Services
Request approval to lift the maximum limit for vacation accrual for six months for Catherine Powell, a Senior Cook at the Veterans Home in Boise.
Discussion: Ms. Lowman-Thomas explained that the food service manager was out for 6 months due to a medical condition and Ms. Powell stepped in. The dietary positions are very critical because they have a twenty-four-seven operation and need to serve individualized food and snacks for residents. Ms. Powell has not had the chance to take leave or vacation, but she would be able to in 6 months.
Mr. Hammon noted that Ms. Powell currently has a 200 hour vacation cap. Given Ms. Powell’s length of service, within the six month window her cap will be raised to 240. He asked if it would be amenable to approve the exception and to place a cap of 240 hours on her until a month or two when she will reach 240 any way.
Ms. Lowman-Thomas answered that it would be fine.
Mr. Hammon commented that this is not an action that the Subcommittee or the Board has looked favorably upon in the past. But given the pressure this staff is under, and where Ms. Powell will be receiving this benefit in a few weeks anyway, it would be appropriate to raise the cap from 200 to 240 until such time that she is eligible for that higher cap.
Resolution: Mr. Hammon moved that the vacation limit for Ms. Powell be raised form 200 to 240 hours for a period not to exceed four months and be placed on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
7. Idaho State Police
Notification that Major Dan Thornton is still attempting to sell his home in Twin Falls, Idaho. He has made small improvements to attract buyers, but so far no one has been interested.
Discussion: Mr. Hurst requested a timeline of the employees who have received a relocation extension on selling their homes. The Office of the State Controller e-mailed a document to the Subcommittee members detailing the begininng and end dates of the extensions.
8. Department of Fish and Game
Notification that Conservation Officer David Silcock is still attempting to sell his home in Moore, Idaho.
9. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of December, 2009.
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of December, 2009.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in December, 2009:
Workers Compensation Claim Costs
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in December, 2009:
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.