STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
February 9, 2016 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Brian Kane, Office of the Attorney General; David Fulkerson, Division of Financial Management; Tim Hurst, Office of the Secretary of State; and Brian Benjamin, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Wayne Harris, Bureau of Homeland Security; David Fulkerson, Division of Financial Management; Nancy Gollaher, Division of Military; Cindy Lee, Department of Commerce; Jill Eden, Department of Commerce; and Debbie Wonch, Office of the State Controller.
Mr. Benjamin noted that the Bureau of Homeland Security submitted their agenda item after the posting deadline; it will need a motion to be added to the agenda. Mr. Kane moved to add item 3 to the agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote and item 3 was added to the agenda.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on January 12, 2016.
Resolution: Mr. Kane moved to approve item 1. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
2. Department of Commerce
Request for recognition of assignment according to Idaho Code §67-1027 of two Idaho Department of Commerce Travel Council Grants issued to the Boise Convention and Visitors Bureau. The first grant is #15-III-02 with $625,988 remaining. The second grant is #15-III-01 with $3,078 remaining. As of November 25, 2015, BVCB has been merged with Boise Metro Chamber of Commerce.
Discussion: Mr. Benjamin explained that there were two grants to the Boise Convention and Visitors Bureau. Some of the money has been disbursed. Subsequent to that, the Boise Convention and Visitors Bureau merged with the Boise Metro Chamber of Commerce. The request is to assign the remaining amounts under the two grants to Boise Metro Chamber of Commerce.
Mr. Hurst asked how the makeup of the board compares between the two.
Ms. Lee stated that the Boise Metro board was the prevailing board. The Chamber of Commerce board stayed intact.
Mr. Hurst asked if the Boise Convention and Visitors Bureau dissolved.
Ms. Lee answered in the affirmative.
Mr. Hurst commented that it appears the Chamber of Commerce is accepting all responsibilities with the grants.
Resolution: Mr. Hurst moved to approve item 2 and place it on the consent agenda. Mr. Kane seconded the motion. The motion carried on a unanimous voice vote.
3. Bureau of Homeland Security
Discussion: Mr. Benjamin noted that the first incident is from the Lewiston Fire Department, Pullman Fire Department, and Kooskia Fire Department, who all responded to the incident. The incident was on Highway 12, and was a diesel spill as the result of a semi hauling some large paper rolls that had overturned into the Lochsa River, rupturing the diesel fuel tank. It spilled approximately 150 gallons of diesel into the river.
Date to Board
Response to diesel release into river
Response to explosive material discovered in residence (NEZ PERCE COUNTY)
Resolution: Mr. Kane moved to approve the first incident and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
Discussion: Mr. Benjamin explained that the second incident is from the Spokane Sheriff’s Office and the Spokane Police Department, which make up the Spokane Bomb Squad. The bomb squad responded at the request of the Nez Perce County Sheriff’s Office to remove some explosives including detonator cord and blasting caps that were located during a search warrant they had for fire arms and stolen property. The bomb squad successfully located and destroyed 36 electric blasting caps on scene by countercharging them, and securing about 1,000 feet of detonation cord.
Mr. Kane asked if there is any issue reimbursing Spokane, since it is out of state.
Mr. Harris responded that it is the only bomb squad in that area, which is determined by the FBI. The state has an MOU with Spokane, and they respond all over northern Idaho.
Mr. Kane inquired about the minimum of 4 hours call out time.
Mr. Harris answered that it is a new policy Spokane wrote into the contract.
Mr. Hurst asked if Spokane is billing us for the 4 hours or for the 3 ¼.
Mr. Harris answered for the 4 hour minimum.
Mr. Kane mentioned the contract looks like an agreement between Spokane and their police department, meaning that if responders are called out, they will be paid for 4 hours. But our requirement is to pay them for actual time. He asked if we are only paying them for 3 ¼, or are we reimbursing them for the full 4 hours.
Mr. Harris said that we have not had this incident yet where an out of state agency charges us for a minimum call back time.
Mr. Fulkerson asked how the MOU with Spokane read for these services.
Mr. Harris stated that the MOU with Spokane has not been changed yet. It just states that we will reimburse them for their time. We do have minimum call backs with other teams, just not with an out of state team yet.
Mr. Fulkerson asked if all of the other minimum call backs are at 2 hours.
Mr. Harris answered that for the ones that exist, they are at 2 hours. The City of Boise’s police call back is around the 3 hours mark. It has been over a year since we have had Boise’s bomb squad respond. We reimburse them for time expended. Typically the City of Boise makes sure their time exceeds the minimum.
Mr. Kane stated he does not like the concept of this, but he does understand.
Mr. Harris commented that the sergeant up north does not charge us for incidents that are just over the state border. The only time we receive submissions from him are the ones that require considerable travel.
Resolution: Mr. Kane moved to approve the second incident and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
4. Military Division
Request for approval pursuant to Idaho Code §72-928 of payment of worker’s compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty in the amount of $8,644.18.
Discussion: Mr. Benjamin explained that this is a soldier who was injured in the 2015 fire season. This will continue to go on until he stops getting workers compensation benefits.
Ms. Gollaher commented this might go on for another quarter.
Resolution: Mr. Kane moved to approve item 4 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
5. Ada County Sheriff
Request for approval pursuant to Idaho Code §31-2219, and Idaho Code §31-3203, for prisoners sentenced to ISCI and transported to the Ada County Jail upon a Judgment of Conviction or a Return on a Board Warrant for October 2015 through December 2015 in the amount of $3,010.12.
Resolution: Mr. Hurst moved to approve item 5 and place it on the consent agenda. Mr. Kane seconded the motion. The motion carried on a unanimous voice vote.
6. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight drafts for the month of December, 2015.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in December, 2015:
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in December, 2015:
Mr. Kane moved to adjourn the meeting. Mr. Hurst seconded the motion. The motion adjourned at 1:46 p.m.