STATE BOARD OF EXAMINERS
AGENDA – Subcommittee Meeting
February 14, 2008 – 9:00 a.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: David Fulkerson, Division of Financial Management; Chuck Goodenough,
Deputy Secretary of State; Steve Olsen, Deputy Attorney General; and Deborah Wonch, Office of the State
Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Brad Hufford, Bureau of Homeland of Security; Heidi Novich, Bureau of Homeland Security; Jeff Black, POST; Marsi Woody, Idaho State Police; Jerry Russell, Idaho State Police; Mike Cooper, Department of Agriculture; Kelly Nielsen, Department of Agriculture; Vicki Tokita, Division of Human Resources; Judie Wright, Division of Human Resources; Brad Hoaglun, Office of the State Controller; Brandon Woolf, Office of the State Controller; and Jennifer Bonilla, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners
on January 10, 2008.
Resolution: Mr. Fulkerson moved to approve item 1. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
2. Idaho State Police
The Idaho Peace Officers Standards and Training Academy (POST) requests approval to pay $111,000 owed to
Northwestern University for a ten-week training school conducted in 2003. POST has neither the authority nor
the funds to pay this invoice from 2008 funds and requests an increase in the SFY 2009 budget.
Discussion: Colonel Russell explained that in 2003 the Idaho Peace Officers Standards and Training Academy (POST) and Northwestern University entered into contractual agreement for specialized training from Northwestern University. This has continued through the subsequent years, these have been paid for. However, in 2003, Northwestern University had a change in staff and POST was never billed for the 2003 training. This was discovered in a 2007 audit performed at Northwestern University. Idaho was not the only state that was not billed for 2003 training. POST contacted Northwestern University and asked the debt be forgiven. This was not possible.
The Attorney General’s Office advised that the statute of limitations had not been passed and the debt can still be collected. Interest and late fees have been waived.
Mr. Goodenough asked about the funds set aside in 2003 for payment.
Colonel Russell responded that those funds had been used to cover other items at POST.
Mr. Fulkerson asked if POST needed the funds and spending authority or just the spending authority.
Mr. Black responded that they have the funds but not the spending authority.
Resolution: Mr. Fulkerson moved to approve item 2. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
3. Department of Agriculture
Request approval for deficiency warrant spending authority for the following items:
a. Potato Cyst Nematode Survey, Detection and Eradication Program - $1,375,000.
b. Brown Garden Snail Survey, Detection and Eradication Program - $15,000.
c. Survey, Detection and Eradication Programs for Pests and Diseases - $75,000.
Total authorization requested for March 1, 2008 through February 29, 2009:
Discussion: Mr. Nielsen briefly described each program.
Mr. Olson asked if there was the potential for reimbursement from the federal government for the Brown Garden Snail program.
Mr. Cooper responded that yes the potential is there and has been requested. He informed Members that $600,000. was reimbursed from last year’s program.
Resolution: Mr. Goodenough moved to approve item 3. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
4. Bureau of Homeland Security, Division of Military, Executive Office of Governor
Date to Board
|Incident at 14224 Highway 12 in Orofino involving explosives found during service of a search warrant.|
|Incident at Eidelman Canyon in Lemhi County involving deteriorated nitroglycerine based dynamite found in an abandoned mine shaft. Responsible party is unknown.|
|Incident at 6020 W. Arco Highway involving a suspected drug lab and possible explosive devices found under trailer house. Responsible party is unknown at this time.|
|Incident at 4945 Elmore Road in Payette involving a suspected drug lab.|
|Incident at 1706 N. Allen Street in Fruitland involving a suspected drug lab.|
|Incident at I-84 Cotterell Port of Entry, milepost 229 in Burley involving an unknown liquid leaking from a covered van trailer. |
|Incident at Minnie Moore Gulch in Bellevue involving deteriorated dynamite located in a mine shaft. Responsible party is unknown, but it was found on BLM land.|
|Meth Lab was found in a backpack at the Silverwood Theme Park in Coeur d’Alene, ID. |
|Suspicious package found in the lobby of the USDA Forest Service building in Pocatello, ID. |
|Incident at 1305 Hidden Valley Rd, Blanchard, ID in Bonner County; suspected meth lab was removed from residential lab.|
Discussion: Mr. Fulkerson asked how the collection efforts were proceeding.
Mr. Hubbard reported they are moving ahead and offered a copy of a spreadsheet that shows their progress.
Resolution: Mr. Fulkerson moved to approve item 4. Mr. Goodenough seconded the motion. The motion
carried on a unanimous voice vote.
5. Military Division
Request for approval pursuant to Idaho Code §72-928 of payment of worker’s compensation claims for members
of the Idaho National Guard, resulting while the soldier was on duty, in the amount of $2,991.57.
Resolution: Mr. Goodenough moved to approve item 5. Mr. Fulkerson seconded the motion.
The motion carried on a unanimous voice vote.
6. Division of Human Resources
Requests the Board of Examiners to revise the current Moving Policy and Procedures to align with Idaho Code 67-5337.
Discussion: Ms. Wright explained to Members the 2006 Legislature added a new section to the moving
policy titled Moving Expense Reimbursement and the section aligns with the Board of Examiners policy
that allows moving expenses be reimbursed 10% of the base salary or up to $10,000, whichever was less.
It also adds that DHR will promulgate rules and that exceptions to the maximum could be granted by the
agency director. It is necessary to make changes to the rules to be consistent with the statute.
Mr. Olson asked about reporting the exceptions made by agency directors.
Ms. Wright explained the reporting was only required to be done once a year, but no date was specified. This caused
inconsistent reports. It was recommended to also change the reporting requirement to be more specific. Any
expense over $15, 000 must be reported to the Secretary of the State Board of Examiners within 30 days of the
expenditure and on October 1st of each year a moving expense reimbursement report granted in the preceding
year and shall contain a detailed description of the expenditure by the employee.
Resolution: Mr. Olson moved to approve item 6, with the following changes: any expense over $15, 000 must
be reported to the Secretary of the State Board of Examiners within 30 days of the expenditure and on October 1st
of each year a moving expense reimbursement report granted in the preceding year and shall contain a detailed
description of the expenditure by the employee and move item 6 to the Regular Agenda. Mr. Goodenough
seconded the motion. The motion carried on a unanimous voice vote.
7. Office of the State Controller
Discussion on the requirement that agencies report moving expenses to the Division of Financial Management, the Legislative Services Office, and the Board of Examiners.
Discussion: Item 7 was discussed and incorporated into item 6. Mr. Fulkerson confirmed with Mr. Hoaglun
that the proposed change in item 6 will address the concerns of item 7.
Mr. Hoaglun also presented a proposed change to the travel policy and mileage reported.
An agency requested to use MapQuest or Google Maps to map out point to point. Policy states the ITD mileage
chart is to be used which is city to city.
Members reviewed samples of mileage taken from the ITD mileage chart versus an online mapping program. There is a
difference in mileage. ITD mileage chart does not include some of the smaller cities. Members recommended
providing a link to the ITD mileage chart to the travel policy. Moving Policy sections 3 and 15 provide different
examples and it may be easier for the reader if they are worded more similar.
Mr. Hoaglun recommended changing Section 15 to match Section 3.
Resolution: Mr. Olson moved to approve item 7. Mr. Goodenough seconded the motion.
The motion carried on a unanimous voice vote.
8. Attorney General
a. Notification that Alan R. Harrison of Harrison Law Office, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho, Transportation Department, in any appeal from a hearing officer’s decision filed pursuant to the authority of Idaho Code
§18-8002A, Automatic License Suspension Program. This appointment is effective through December 31, 2008.
9. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of December, 2007.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in December, 2007
Workers Compensation Claim Costs
Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of December, 2007.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in December, 2007:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
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The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.