STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
February 14, 2017 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:33 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Chairman Jani Revier, Division of Financial Management; Brian Kane, Office of the Attorney General; Tim Hurst, Office of the Secretary of State; and Brian Benjamin, Office of the State Controller, as assisting secretary to the subcommittee.
Also present was: Renee Holt, State Controller’s office; Lourdes Matsumoto, State Controller’s Office; Wayne Harris, Idaho Office of Emergency Management; Ken Roberts, Tax Commission; John Bernasconi, Tax Commission; Glenda Smith, Tax Commission; Dave Blatchley, Tax Commission; Nick Landry, Industrial Commission; Mindy Montgomery, Industrial Commission; Blair Jaynes, Industrial Commission, Tom Limbaugh, Industrial Commission; Gregory Lindstrom, Division of Purchasing; and Mark Poppler, Tax Commission
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on January 10, 2017.
Resolution: Mr. Kane moved to approve item 1. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
2. Idaho Office of Emergency Management/Bureau of Homeland Security
Date to Board
Response to diesel spill onto roadway and into stormwater drain.
Response to improvised explosive devices found in residence.
Resolution: Mr. Kane moved to approve item 2 and place it on the Consent Agenda. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
3. Department Of Administration Division of Purchasing
Request for Assignment of contract from TW Telecom holdings Inc. to Level 3 Communications, LLC.
Resolution: Mr. Kane moved to approve item 3 and place it on the Consent Agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
4. Idaho Industrial Commission
Request for approval to give consent to the State Controller under Idaho Code § 67-1026 to offset debts owed to individuals or other legal entities by the State of Idaho against money judgments obtained by the Industrial Commission to collect penalties assessed by the Commission for their violation of the insurance requirement of the Idaho Worker’s Compensation Law.
Discussion: Mr. Hurst asked if this statutes gives the agencies or Controller’s Office carte blanche or if specific incidents have to be approved by the Board of Examiners.
Mr. Benjamin explained that the incidents have to be approved by the Board of Examiners first.
Mr. Kane asked how much money has been captured.
Mr. Benjamin answered that it was around $200,000 that had been captured so far.
Resolution: Mr. Kane moved to approve item 4 and place it on the Consent Agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
5. Ada County Sherriff’s Office
Request for approval of payment, pursuant to Idaho Code §31-2219 and Idaho Code §31-3203, for prisoners sentenced to ISCI and transported to the Ada County Jail upon a Judgment of Conviction or a Return on a Board Warrant for October 2016 through December 2016 in the amount of $4,148.68.
6. Office of the Attorney General
Resolution: Mr. Hurst moved to approve item 5 and place it on the Consent Agenda. Mr. Kane seconded the motion. The motion carried on a unanimous voice vote.
Request for payment of Attorney Fees, Costs, and Expenses in the matter of Planned Parenthood of the Great Northwest and Hawaiian Islands v. Wasden in the amount of $151,209.88.
Resolution: Mr. Kane moved to approve item 6 and place it on the Consent Agenda and forward to the Constitutional Defense Fund for payment. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
7. Idaho State Tax Commission
Presentation by the Chairman of the State Tax Commission on recent trends regarding the tax filing and refund process.
8. State Insurance Fund
Discussion: Mr. Roberts from the Tax Commission presented a powerpoint presentation showing the trends for refunds paid out by the Commission. The trend has refunds being paid out earlier in the year creating a potential cash flow issue which results in the Tax Commission requesting permission to borrow from the general fund to pay refunds until the fund bounces back later in the year from withholdings. They are presenting at the request of Jani Revier and presented in order to show that there is a campaign to lessen fraud by promoting early filing but in return the early filing leads to early return payments which create cash flows issues for the fund until they recoup the payouts later in the year.
Mr. Kane asked if they track the software like turbo tax who are doing the filings.
Mr. Roberts explained that they do.
Mr. Kane explained that he has seen aggressive marketing on the part of some companies like TurboTax and was wondering if that has led to an increase in early filings as well.
Mr. Roberts explained that there is a national campaign to encourage early filing which the tax companies are assisting with in order to cut down on the instances of fraud when taxpayers file later and learn that their social security numbers have already been used to file a return. He went on to explain that the campaigns are working and leading to a trend in early filing which causes them to have to ask for ability to borrow from the general fund later in the filing season in order to offset the larger amounts of early refund payouts. He explained that the request is not indicative of a negative economy and would like to know the best way to proceed with this in the future.
Mr. Benjamin suggested that Mr. Roberts and his staff attend the regular board meeting next Tuesday to present this information to the Board members.
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in December, 2016:
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight drafts for the
Mr. Kane moved to adjourn the meeting. Mr. Hurst seconded the motion. The meeting adjourned at 2:22 p.m.
Estimated expenditure for Idaho Petroleum Clean Water Trust Fund
Funds Expended in October, 2016: