STATE BOARD OF EXAMINERS
Tuesday, February 16, 1999 - 9:00 am
Office of State Controller - 5th Floor Conference Room A
Members Attending: Jeff Malmen, Office of Governor
David High, Office of Attorney General
H.W. Turner, Office of State Controller
Ben Ysursa, Office of Secretary of State
Visitors Attending: John McAllister, Department of Labor
Keith Hasselquist, State Board of Education
Marty Peterson, University of Idaho
David Tolman, Division of Financial Management
Peter W. Morrill, Idaho Public Television
DEPARTMENT OF LABOR - John McAllister, Deputy Director
1. Request for authorization to use up to $200,000 per year of Penalty & Interest monies under Idaho Code §72-1348(b) to cover the full cost of Governor Kempthorne's Education Advisor, Dr. Tom Morley, and forty percent of the cost of Governor Kempthorne's Rural Development Advisor, Mr. Darrel McRoberts. This sum will also cover Department indirect costs allocated to these activities under the Department's indirect cost agreement with the United States Department of Labor. Approximately $165,000 of this request will be needed for salaries, fringe and operating expenses such as travel.
John McAllister reported the use of Penalty & Interest monies for Education and Rural Development Advisors are directly related to the office mission and will benefit the state. Ben Ysursa questioned if the use of the monies for these purposes will impact funding Information Technology Resource Management Council (ITRMC) and IT technology training in the future. John said he was not sure at this time. David High questioned the legality of the issue. The Idaho Code states Penalty and Interest monies may be used "upon written authorization of the Board of Examiners for any lawful purpose". Ben Ysursa made a motion to recommend approval on the Consent Agenda. Jeff Malmen seconded the motion. Passed unanimously.
February 16, 1999
2. The Department of Labor questioned if the State Travel Policy should be amended in view of the statewide contract with Southwest Airlines for a city pairs contract between Boise and Seattle, Portland, and Salt Lake City.
John McAllister reported the new statewide contract with Southwest Airlines may cost more than current travel procedures. They have found in some cases it is more expensive to use the contract because employee's credit cards cannot be used. Instead, Purchase Cards must be used or travel advances issued, and they are able to find less expensive tickets. Hal Turner said he would have a staff member review the issue with the Department of Labor and present findings at the next Sub-Committee Meeting. Ben Ysursa made a motion for the SCO and staff to review the Southwest Airlines contract. David High seconded the motion. Passed unanimously.
3. UNIVERSITY OF IDAHO - Marty Peterson, U of I, and Keith Hasselquist, Chief Fiscal Officer, State Board of Education
Request for authorization to reimburse Michael Bohn, University of Idaho Athletic Director, additional moving expenses associated with travel and storage of household goods, in the amount of $3,120. Moving expense reimbursement for Mr. Bohn in the amount of $6,880 was approved by the Board of Examiners on April 10, 1998.
Marty Peterson reported Mr. Bohn's moving expense reimbursement was submitted prior to all receipts being received. U. of I. President had previously authorized reimbursement up to $10,000 pending Board of Examiners approval. Ben Ysursa noted the U. of I. annual report lists Michael Bohn as receiving $7,500 reimbursement and Board of Examiners granted approval on April 10, 1998 for $6,880. Marty said he would look into the amount difference. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Jeff Malmen seconded the motion. Passed unanimously.
4. Annual reports from Boise State University, Idaho State University, University of Idaho, and Lewis-Clark State College on moving expense reimbursements for the year of 1998.
The annual reports are for informational use only.
February 16, 1999
5. DIVISION OF FINANCIAL MANAGEMENT - David Tolman, Financial Management Specialist
Request for authorization to pay 229.0 hours compensatory time for Steve Tate, accrued prior to September 1998. Mr. Tate is the only IT professional providing information technology support to the Governor's Office and the Lt. Governor's Office, in addition to DFM. He is also nearing his maximum vacation hours allowed.
David Tolman reported Steve Tate has accrued compensatory time while providing IT technology support, is nearing vacation maximum and not able to take the time off. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
6. LAVA HOT SPRINGS FOUNDATION - David Tolman, Division of Financial Management
Request for authorization to pay 201.0 hours compensatory time for Mr. Mike Hansen, Maintenance Supervisor, accrued from 1997 to September 1998. He was responsible not only for his position and duties this past year, but spent many hours maintaining and supervising the Olympic Swimming Complex after the Pool Supervisor terminated employment.
David Tolman reported Mike Hansen has accrued the compensatory time training and overseeing the swimming complex, and he is unable to take the time off. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
7. IDAHO PUBLIC TELEVISION - Peter W. Morrill, General Manager, and Rex Reagan, SCO
Request for authorization to trade a Sun SPARCstation 20 to Micron Internet Services in exchange for services they currently provide the agency in the amount of $2,500.00. This equipment has been advertised to other state agencies with no response.
Peter Morrill reported they have a Sun SPARCstation 20 surplus property which has been advertised for sale to state agencies, etc. with no responses. They would now like to remove it from their inventory. Micron is willing to exchange for $2,500 in services, which the department already uses. Rex Reagan stated he had talked to Public Television and advised them to submit the request to the Board of Examiners. Jeff Malmen made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.
February 16, 1999
8. DEPARTMENT OF FISH AND GAME - Steve Barton, Administration Bureau Chief
Request for relief from payment of $25,187.75 for 1996 licenses sales for Max Green d.b.a. Green's Will-o-way, Preston, Idaho. The vendor filed bankruptcy in March 1996 and criminal charges have been filed against Mr. Green with the local prosecuting attorney. The local prosecuting attorney has refused to file charges against Mr. Green. This was discussed at the September 30, 1998 Sub-Committee meeting and was delayed for further investigation until the Attorney General's Office could report back.
Steve Barton did not attend the meeting. Ben Ysursa made a motion to delay request until the next Sub-Committee meeting. David High seconded the motion. Passed unanimously.
OFFICE OF ATTORNEY GENERAL
9. Notification that Steven K. Brown of the law firm of Hopkins, Roden, Crockett, Hansen & Hoopes, has been appointed to represent the interest of the State of Idaho in the Elnathaniel Buckskin, Medical Malpractice Investigation, pursuant to Idaho Code §67-1409.
10. Notification that George Parham, David Lee, and/or Tom Coston, in-house counsel for the State Insurance Fund, will be periodically appointed to represent the Fund in various cases, pursuant to Idaho Code §67-1409.
11. Notification that William A. McCurdy, of the law firm of Brassey, Wetherell, Crawford & McCurdy, has been appointed to represent the Department of Transportation in the State v. KB Investments, Inc., Case No. CV-96--3070, pursuant to Idaho Code §67-1409.
Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items 9, 10, and 11. Jeff Malmen seconded the motion. Passed unanimously.
February 16, 1999
12. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of February 1999, pursuant to Idaho Code §72-927
Fund expended in January 1999.
Estimated expenditures for workers $7,500,000.00
compensation claim costs, dividends,
and premium refunds
Workers Compensation Claim Costs $ 4,865,322.97
Policy Refunds 721,507.52
13. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of February 1999, pursuant to Idaho Code §41-4919.
Fund expended in January 1999 for the Petroleum Storage Tank Fund:
Estimated expenditures for $750,000.00
Petroleum Storage Tank Fund
Payroll $ 52,000.16
Continuous Appropriations - Operations 15,855.95
Continuous Appropriations - PSTF Claim Costs 235,758.23