C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
March 7, 2002 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A


Attending: Brian Whitlock, Office of Governor
        Ben Ysursa, Office of Secretary of State
        Dave High, Office of Attorney General
        Steve Allison, representing Keith Johnson, Office of State Controller

Visitors Attending:
        Marty Peterson, University of Idaho
        Rita Foltman, State Board of Education
        Peggy Davis, Boise State University
        Gary Broker, Department of Health and Welfare
        Betsy Johnson, Department of Parks and Recreation
        Gregory B. Cade, State Tax Commission
        William Hart, State Tax Commission
        Dave Tolman, State Transportation Department
        Gary Ward, Bureau of Hazardous Materials
        Gena Persichini, Idaho State Library
        Walter H. Bithell, Attorney, Holland & Hart
        Steve Kenyon, Office of State Controller
        Audrey Musgrave, Office of State Controller

    UNIVERSITY OF IDAHOMarty Peterson

1. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $500.00 for the following open position:
          Lecturer American Language and Cultural Program

    2. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for Mr. Lewis Ricci, Director of International Jazz Collections for the Lionel Hampton School of Music and Lionel Hampton Center from Port Matilda, Pennsylvania to Moscow, Idaho effective May 1, 2002.
      3. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open position:
              Assistant Director of Development College of Letters and Science
          4. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open positions:
                Visiting Assistant Professor (or Instructor) Division of Statistics
                Associate Professor of Math Education Department of Mathematics
                Governmental Relations Coordinator Office of the President
                Director of Annual Giving Office of Development

                Marty Peterson stated #1-4 are routine requests for moving expenses up to $5,000. David High made a motion to recommend approval by the Sub-Committee. Brian Whitlock seconded the motion. The motion passed unanimously.
            5. Request for authorization to reimburse moving expenses up to $105,000.00 for the The Center for Advanced Microelectronics and Bio-Molecular Research (CAMBR) Team. Dr. Gary Maki, Director, will determine the amount employees receive for their household moves; however, the approximate amount per employee will be $7,500.00. The CAMBR Team will be relocating from Albuquerque, New Mexico to Post Falls, Idaho and include the following individuals:
                  Dr. Gary Maki Director/Professor
                  Dr. Sterling Whitaker Research Professor
                  Dr. Jody Gambles Research Professor
                  Dr. David Cox Research Professor
                  Dr. Greg Donohoe Research Associate Professor
                  Dr. Quan Maki Research Assistant Professor
                  Dr. Wusi Maki Research Assistant Professor
                  Mr. Kenneth Hass Senior Research Engineer
                  Mr. Lowell Miles Senior Research Engineer
                  Mr. Jack Venbrux Senior Research Engineer
                  Mr. William Smith Research Engineer
                  Mr. Eric Cameron Research Engineer
                  Mr. Ning He CAD Tool Engineer
                  Ms. Laura Davis Layout Engineer
                  Ms. Beverly Sedillo Management Assistant
                  Marty Peterson reported the University of Idaho is requesting to reimburse moving expenses for the microelectronics and bio-molecular research team who will be moving from Albuquerque, New Mexico to Post Falls, Idaho. This will be primarily federally funded. U. of I. has been working with Governor Kempthorne and the Idaho Congressional delegation to recruit the team. No advance moving permission was requested because of the nature of the recruitment. David High made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.

                IDAHO STATE UNIVERSITYRita Foltman, State Board of Education

              6. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open position in the College of Engineering:
                      Engineering 1.0 FTE Manufacturing Field Engineer


                7. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions which are currently undergoing the search and recruiting process for the academic year 2002-2003:
                    College of Arts & Sciences
                      Anthropology 1.0 FTE Assistant Professor
                      Biological Sciences 3.0 FTE Assistant Professor (3 positions)
                      Biological Sciences 2.0 FTE Medical Technologist (2 positions)
                      Communication & Theatre 2.0 FTE Assistant Professor (2 positions)
                      Communication & Theatre 1.0 FTE Chair & Assistant Professor
                      English & Philosophy 3.0 FTE Assistant Professor (3 positions)
                      Foreign Languages 1.0 FTE Assistant Professor
                      Mathematics 1.0 FTE Assistant Professor
                      Mathematics 1.0 FTE Assistant Professor
                      Psychology 1.0 FTE Assistant Professor
                    College of Business
                      Finance 1.0 FE Assistant Professor
                      Management 1.0 FTE Assistant Professor
                    College of Engineering
                      INRA 1.0 FTE Research Nuclear Engineer
                    College of Health Professions
                      Health & Nutrition Sciences 1.0 FTE Epidemiologist
                      Physical Therapy 1.0 FTE Assistant Professor
                      Physical Therapy 1.0 FTE Assistant Professor
                      Occupational Therapy 1.0 FTE Assistant Professor
                    College of Pharmacy
                      Pharmaceutical Sciences 1.0 FTE Assistant Professor
                      Pharmaceutical Sciences 1.0 FTE Associate Professor
                      Pharm. Pract. & Admin Sci
                      Pediatries, Boise 1.0 FTE Assistant Professor
                      Ambulatory Care/Medicine 1.0 FTE Assistant Professor
                      Ambulatory Care 1.0 FTE Assistant Professor
                      Pharmacy Administration 1.0 FTE Assistant Professor
                      Pharmacy Administration 1.0 FTE Vice Chair & Assoc Prof/Prof
                    Research
                      Research 1.0 FTE Bioanalytical Research Chemist
                    Student Affairs
                      Early Learning Center 1.0 FTE Director
                      University Housing 1.0 FTE Director
                      Student Unions & Activities 1.0 FTE Director
                    Rita Foltman reported these requests are for positions currently being recruited for the Idaho State University. Brian Whitlock made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.


                  BOISE STATE UNIVERSITY - Peggy Davis

                8. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions:
                      Assistant Professor Chemistry
                      Assistant Professor Physics
                      Director of Finance University Advancement
                      Asst or Assoc Professor Respiratory Therapy
                      Assistant Professor Mathematics
                      Assistant Professor Communications
                      Assistant Professor Pub Policy/Political Science
                      Assistant Professor Sociology
                      Assistant Professor Anthropology
                      Asst or Assoc Professor Nursing
                    Peggy Davis reported this request is for positions currently being recruited. Ben Ysursa made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.

                9. Request for authorization to reimburse moving expenses over $5,000 as requested for the following positions:
                                                      Reimburse Up to Amount
                      MSW Prog Coord, & Assoc Professor Social Work 5,400
                      Director, Cntr Public Policy Public Policy & Admin 5,700
                      Assistant Professor Accountancy 7,800
                      Asst Prof of Statistics Mathematics 5,500
                    Peggy Davis reported this request is for moving reimbursement over $5,000 for the four positions. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.

                10. DEPARTMENT OF HEALTH AND WELFAREGary Broker, Administrator, Division of Management Services
                  Request for authorization to lift the vacation cap for Shannon Barnes, Project Manager for HIPAA until January 1, 2003. In September, 2000, the department requested that her vacation cap be removed as it was nearing the maximum accrual allowed. Because she was approaching 15 years of service and her vacation limit was increasing to 336.0 hours, the Board recommended the request be submitted at a later date if necessary. Ms. Barnes has reached 336 hours and will have little opportunity to use any annual leave before late fall.

                    Gary Broker stated this request is to lift the vacation cap for Shannon Barnes, Project Manager for HIPAA. He said the cap removal end date should be January 1, 2004 instead of January 1, 2003. Gary said because of an error at the department, Ms. Barnes’ vacation cap has already been lifted and this request would make it legal. David High made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.
                  DEPARTMENT OF PARKS AND RECREATIONBetsy Johnson, Human Resource Officer

                11. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the position of Region Manager in Coeur d’Alene, Idaho.
                    Betsy Johnson reported this is a routine moving reimbursement request for up to $5,000. David High made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.

                12. Request for authorization to reimburse additional moving expenses of $396.76 for the position of Park Manager 3 at City of Rocks National Reserve in Almo, Idaho. The Sub-Committee members approved reimbursement up to $5,000 on January 14, 2002.
                    Betsy Johnson stated this request is for additional moving expenses of $396.76 for a position that was approved for up to $5,000 in January, 2002 by the Sub-Committee. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


                13. STATE TAX COMMISSIONGregory B. Cade, Administrator, and William Hart, Financial Officer
                  SUB-COMMITTEE APPROVAL - Request for authorization to reimburse interstate moving expenses up to $3,000 for the position of Tax Appraiser, County Support Division.
                    Gregory Cade reported this is for a newly created entry level Tax Appraiser position. They would like to offer moving expenses up to $3,000. Ben Ysursa made a motion to recommend approval by the Sub-Committee. Brian Whitlock seconded the motion. The motion passed unanimously.


                14. STATE TRANSPORTATION DEPARTMENTDave Tolman
                  Request for authorization to amend the State of Idaho Moving Policy. ITD will work with the State Controller’s Office to develop procedures and processes so appropriate taxes are withheld prior to the employee receiving payment.
                    Section XIII – Real Estate Expenses which would provide to a current state employee a straight percentage on the appraised value of their home.

                    Moving Policy Rate Schedule Section IV and Section XIII. The recommended proposal is to offer the employees a flat 15% of the average of two appraisals from an approved list of appraisers in the area where the home is. This proposal will streamline the current process that can take up to one year to complete through many steps, to as little as 30 days.

                    During the move transition the employee be granted up to 45 days of lodging and meals at the current Board of Examiners rate. ITD feels this increase in the number of days allowed will help the employee in locating housing, and reduce the employee’s out-of-pocket expenses until permanent housing is secured.
                    Dave Tolman reported the Department of Transportation uses real estate expenses to move employees around the state and believe they are the only state agency using a relocation service. They have found it to be cumbersome and hard to use. The ITD is recommending providing employees a straight percentage on the appraisal value of the home. They recommend a flat 15% of the average of two appraisals from an approved list of appraisers. This would give employees cash for a new home or other expenses. They are also recommending employees be granted up to 45 days of lodging and meals, up from 10 days in the current policy, during the move transition. The employee would be on their own to sell their home. Language would be included in the policy that if the employee voluntarily left employment within one year of receiving the moving expenses, they would repay the state. Dave Tolman said these options would be in addition to the current moving policy. Ben Ysursa made a motion that the proposal by ITD be considered by SCO personnel and possibly the Fiscal Policy Group, and come back in April with recommendations. David High seconded the motion. The motion passed unanimously.

                  BUREAU OF HAZARDOUS MATERIALSGary Ward
                    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred, pursuant to Idaho Code 39-7110.
                  BUREAU OF HAZARDOUS MATERIALS REPORT FOR FEBRUARY 2002
                  ID#
                  Description
                  Amount
                  Comments
                  E-Mailed
                  Taken
                  15. 2001-3471
                  Fuel Spill
                  $ 387.04
                  Sunken Boat
                  3/4/2002
                  3/5/2002
                  16. 2001-4429
                  Drug Lab
                  $ 875.88
                  Typical
                  3/4/2002
                  3/5/2002
                  17. 2001-4580
                  Drug Lab
                  $1,117.39
                  Typical
                  3/4/2002
                  3/5/2002
                  18. 2001-4591
                  unknown Substance
                  $ 325.18
                  Illegally dumped barrels
                  3/4/2002
                  3/5/2002
                  19. 2001-4722
                  unknown Substance
                  $ 236.01
                  steel container leaking on hwy
                  3/4/2002
                  3/5/2002
                  20. 2001-4975
                  Drug Lab
                  $ 922.73
                  Typical
                  3/4/2002
                  3/5/2002
                  21. 2002-0006
                  Drug Lab
                  $ 274.47
                  Typical
                  3/4/2002
                  3/5/2002
                  22. 2002-0056
                  Drug Lab
                  $1,753.74
                  Typical
                  3/4/2002
                  3/5/2002
                  23. 2002-0467
                  Drug Lab
                  $1,356.50
                  Typical
                  3/4/2002
                  3/5/2002
                  24. 2002-0469
                  Drug Lab
                  $1,187.52
                  Typical
                  3/4/2002
                  3/5/2002
                  Total
                  $8,436.46
                      Gary Ward reported items #15-24 are routine requests. Brian Whitlock made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.

                  25. STATE LIBRARY - Gena Persichini
                    SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $2,000 for the position of Electronic Services Librarian, from South Dakota.
                      Gena Persichini reported this is a routine request for moving expenses up to $2,000. Ben Ysursa made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.

                  26. LAVA HOT SPRINGS FOUNDATION
                    Request for approval of a Ground Lease between the State of Idaho, acting through the Lava Hot Springs Foundation, and lessee, pursuant to Idaho Code 67-4002. This lease was approved by the Board of Examiners at the July 10, 2001 meeting. The original lease provided that construction was to begin on or before December 31, 2001. With the events of September 11, 2001, the lessee ran into financing difficulties. The Lava Hot Springs Foundation Board of Directors agreed to re-let the property with the same terms and conditions provided that construction begin on or before March 31, 2003 and be completed within one year.

                      Brian Whitlock stated Mark Lowe, Executive Director of Lava Hot Springs Foundation, contacted him. This lease was approved last fall by the Board of Examiners, but because of financial difficulties they were unable to complete the transactions. This is the same agreement except the dates. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.

                  27. ADA COUNTY PROSECUTOR
                    Request for reimbursement of closed cases handled by the Ada County Prosecutor dealing with the prosecution of State Penitentiary inmates for the month of January 2002 in the amount of $1,447.30. Legislative Services Office audited this claim, found two exceptions, and recommend payment in the amount of $1,497.30. This will be paid from the FY 2003 appropriation.
                      Ben Ysursa made a motion to recommend approval of $1,497.30 on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.

                  28. STATE BOARD OF EDUCATION
                    Report from the State Board of Education on annual moving reports for Boise State University, Idaho State University, University of Idaho and Lewis Clark State College

                    Informational item only

                    OFFICE OF ATTORNEY GENERAL

                  29. Notification that George Parham, Chief Legal Counsel to the Idaho State Insurance Fund has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Idaho State Ins. Fund v. Shea, Case No. CV-97-3993, pursuant to Idaho Code §67-1409.

                  30. Notification that Merlyn W. Clark of the firm of Hawley, Troxell, Ennis & Hawley has been appointed as a special deputy attorney general for the purpose of providing legal training and advice to the members and staff of the State Board of Tax Appeals on matters involving procedure and evidence as the same relates to their statutory duties, pursuant to Idaho Code §67-1409.

                  31. Notification that Jed W. Manwaring of the firm of Evans Keane has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in various collection cases and workers compensation claims, pursuant to Idaho Code §67-1409.

                      Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.

                  32. HOLLAND & HART, ATTORNEYS AT LAW Walter H. Bithell, Attorney
                    Request for authorization to waive subrogation rights relating to Mr. Shelby Wuthrich. The case now pending before the Federal Court cannot be resolved until the state reaches its decision regarding subrogation.
                      Walter Bithell, Attorney, reported this incident occurred in June 1997 during the floods in southeast Idaho. The National Guard was called up to assist in flood relief efforts. Chief Warrant Officer Shelby Wuthrich was flying the helicopter and Lt. William Neal and Major Donald Baxter were passengers. The helicopter crashed and Shelby Wuthrich was severely injured, and the passengers were killed. The State Insurance Fund administered the worker’s compensation claim under the provisions of Idaho Code 72-928. There is a suit against the company manufacturing the engine part that caused the crash. Mr. Bithell is asking that the state waive their subrogation rights. He said the Idaho National Guard has agreed to waive their subrogation rights. Brian Whitlock made a motion to recommend approval on the Regular Agenda. David High seconded the motion. The motion passed unanimously.

                  33. MOFFATT THOMAS ATTORNEYSMichael G. McPeek, Attorney; Stephanie Altig, Deputy Attorney General; Steve Stedtfeld, Medical Services Chief; Scott Engum, Financial Executive Officer; Don Drum, Support Division Administrator, Department of Correction
                    Request for payment of outstanding claims in the amount of $15,322.09 to the St. Lukes Regional Medical Center (SLMRC) per Idaho Code 67-1023, as well as the amount of contractual adjustments which appear to have been taken when Correctional Medical Services did not have a contract with St. Lukes.
                      REQUEST PULLED BY MICHAEL G. MC PEEK, MOFFATT THOMAS ATTORNEYS – MAY SUBMIT FOR APRIL MEETING


                  REGULAR AGENDA

                  34. OFFICE OF STATE TREASURER
                    Request for authorization to issue Tax Anticipation Notes in a total principal amount of not to exceed $1,350,360,000 in anticipation of income or revenue from taxes to be received during the 2002-2003 fiscal years.


                  INFORMATIONAL AGENDA
                    STATE INSURANCE FUND

                  35. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of February 2002.
                      Estimated expenditure for workers $ 10,000,000.00
                      compensation claim costs, dividends
                      and premium refunds

                    Funds Expended in January 2002:

                      Workers Compensation Claim Costs $ 8,130,176.46
                      Dividend 22,270,938.80
                      Commissions 1,492,016.68
                      Policy Refunds 586,431.57
                                          Total $ 32,479,563.51

                  36. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of February 2002.

                      Estimated expenditures for $ 750,000.00
                      Petroleum Storage Tank Fund
                    Fund expended in January 2002:

                      Payroll $ 53,530.38
                      Operations 5,439.60
                      Claim Costs 122,658.02
                      Total $ 181,628.00
                    Page last updated on 07/13/2006 01:58:07 PM