C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
April 8, 2004


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Gary Ward, Bureau of Hazardous Materials, Division of Military, Peggy Davis, Boise State University, Bruce Krosch, Southwest District Health, Joni Booth, Department of Labor, and Ann Heilman, Division of Human Resources.

· CONSENT AGENDA
1. Minutes - Approved

    Approval of official minutes for the meeting of the subcommittee to the Board of Examiners on March 4th, 2004.

Resolution: Mr. High moved to approve the minutes as presented. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.


· REGULAR AGENDA
2. Department of Health & Welfare – Recommend Approval
    Request for $67,858,700.00 be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the fourth quarter of Fiscal Year 2004. The original appropriations of $375,858,700.00 have been adjusted by Senate Bill 1429 which was a negative supplemental of $15,000,000.00. This negative supplemental has been reported as a monthly reduction of $5,000,000.00 per month for the fourth quarter.

    April 1, 2004 $ 20,374,100.00

    May 3, 2004 25,110,800.00

    June 1, 2004 22,373,800.00

    TOTAL $ 67,858,700.00

    For planning purposes, it is expected that transfers from the General Fund to the Cooperative Welfare Fund during Fiscal Year 2004 will be as follows:

    First Quarter $104,158,700.00

    Second Quarter 95,906,900.00

    Third Quarter 92,886,500.00

    Fourth Quarter 67,858,700.00


Resolution: Mr. High moved to approve item 2. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.


3. Ada County Sheriff’s Office – Recommend Approval
    Request payment for reimbursement of costs incurrent in the transport of ISCI prisoners by the Ada County Sheriff upon a Judgment of Conviction or a return on a Board Warrant for calendar year 2003. Legislative Services Office has audited this claim and recommends payment in the amount of $7,622.48, the full amount of the claim.

Resolution: Mr. High moved to approve item 3. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.


4. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Gary Ward, Project Manager – Recommend Approval
    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during March pursuant to Idaho Code §39-7110.
    ID #
    Description
    Amount
    Comments
    Date to Board
      a. 2003-5119
    Spill
    1427.20
    Car into CDA river
    3/11/04
      b. 2003-4882
    Spill
    9674.25
    Canopy at marina collapsed causing 4 boats to sink
    3/11/04
      c.2003-5119
    Spill
    1427.20
    Car drove into River
    3-15-04
      d. 2004-0620
    Drug Lab
    763.98
    Drug lab in Vehicle
    3-15-04
      e. 2004-0496
    Drug Lab
    810.63
    Drug lab in Vehicle
    3-15-04
      f. 2004-0510
    Drug Lab
    707.59
    Drug lab
    3-15-04
      g. 2004-0354
    Drug Lab
    348.44
    Drug Lab
    3-25-04
      h. 2004-0837
    Hazmat
    1485.53
    Package w/ unknown liquids left at intersection in Notus
    3/26/04
      i. 2004-0512
    Drug Lab
    289.36
    Drug Lab
    3-26-04
    Total
    16934.18
    15,506.98
Audience with the Board: Mr. Ward summarized the incidents and explained that items c is a duplicate and should be removed.

Discussion: Mr. Goodenough inquired about the circumstances of item b. and Mr. Ward commented that cost recovery efforts would soon be turned over the Attorney General due to the local authorities difficulty in contacting the responsible party.

Resolution: Mr. Foltman moved to approve item 4 with the exception of item c. Mr. High seconded the motion. The motion carried with a unanimous voice vote.

5. Boise State University–Peggy Davis, Relocation Specialist – Recommend Approval of up to 10% of salary.

    a. Boise State University requests authorization to reimburse moving expenses up to $20,000 for the position of Provost, PCN 1102. This position was originally approved for $5,000 on February 5, 2004. The annual salary for this position is $141,104.

    b. Boise State University requests authorization to reimburse moving expenses up to $20,000 for the position of Dean of the Department of Education, PCN2246. This position was originally approved for $5,000 on February 5, 2004. The annual salary for this position is $107,635.


Audience with the Board: Ms. Davis explained the need for moving reimbursement in order to be competitive in recruiting for high-level positions. She stated that recently, she has seen an increase in moving charges due to the increase in fuel prices.

Discussion: Mr. Foltman reviewed the current moving policy and what could be done to aid agencies in recruiting. Mr. Goodenough stated that any monies given must be for actual moving expenses. Mr. High recommended having the Board clarify the amounts the subcommittee could approve. He inquired as to whether the subcommittee should approve amounts over $5,000 and up to 10% of salary or whether the agency should be able to make that decision.

Resolution: Mr. High moved to recommend approval for up to 10% of salary. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



6. Military Division – Recommend Approval
    Pursuant to IC 72-928 the military division requests approval for payment of workers’ compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty in the amount of $5,220.81.

Resolution: Mr. High moved to approve item 6. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.


7. Southwest District Health – Bruce Krosch, Financial Manager – Recommend Approval
    Request for cash payment of 100 hours of overtime for Karen Carloy, Southwest District Health Nurse Practitioner, FLSA code “P-professional.” There are two Nurse Practitioners assigned to Southwest District Health. One has been unable to work since October 16, 2003 due to a serious illness. Allowing Karen to use all of her compensatory time off balances would add to the patient appointment backlog. The Health District has hired a temporary Nurse Practitioner to fill the void caused by the absence of the seriously ill employee.

Audience with the Board: Mr. Krosch explained the circumstances and importance of having a Nurse Practitioner available to write prescriptions in order to be in compliance with contract requirements.

Discussion: Mr. Foltman asked for the total amount this request would cost. Mr. Krosch answered that a Nurse Practitioner is paid around $30/hour. Ms. Heilman expressed that it is not uncommon in the private sector for nurses to be paid overtime in these situations.

Resolution: Mr. High moved to approve item 7. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.



8. Department of Labor – Joni Booth, Financial Executive Officer – Recommend Approval
    Request for approval to use Penalty and Interest monies under Idaho Code 72-1348 for payment to the State Tax Commission in the amount of $4,736.55 for overpayment of state withholding tax refunds.

Audience with the Board: Ms. Booth explained that with the implementation of a new accounting system at the Tax Commission some erroneous billings occurred in the Department of Labor’s favor. In order to rectify the situation the Department of Labor is asking for approval to use Penalty and Interest monies to reimburse the Tax Commission.

Discussion: Mr. Foltman thanked Ms. Booth for her explanation of what happened and inquired as to internal controls being put in place to prevent a similar situation in the future. Ms. Booth assured the subcommittee that such controls are now in place.

Resolution: Mr. Foltman moved to approve item 8. Mr. High seconded the motion. The motion carried with a unanimous voice vote.



· INFORMATIONAL AGENDA
9. Attorney General
    Notification that John J. McMahon, Attorney at Law has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Leon Neuenschwander v. PERSI.

    Notification that B. Newel Squyres of the firm of Holland & Hart has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of State of Idaho ex rel. Hartung v. Old Standard Life Ins. Co.

    Notification that Larry E. Prince of the firm of Holland & Hart has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of In re Metropolitan Mortgage & Securities Co., Inc. and In re Summit Secruities, Inc.


10. Per Diem Travel Reimbursement – Federal Rate Change
    The Standard Federal CONUS rate of $31.00 became effective October 1, 2003. Travel Express automatically updates to this amount for out of state travel. In state per diem travel is currently set at $30.00.

11. State Controller’s Office
    Notification of closure of a rotary fund for the Department of Labor/DDS effective March 26, 2004.

12. State Insurance Fund
    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of March.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in February
      Workers Compensation Claim Costs
    $7,598,251.84
      Dividend
    91.52
      Commissions
    65,548.93
      Policy Refunds
    281,024.08
      Total
    $7,944,916.37
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of March.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in February:
         
      Payroll
    $ 56,701.77
      Operations
    335,155.84
      Claim Costs
    101,291.68
      Total
    $493,149.29



There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 10:10 a.m.





__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller


Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
    Page last updated on 07/13/2006 01:32:44 PM