C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – Sub-committee Meeting
April 9, 2013 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A

The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Steve Olsen, Office of the Attorney General; Jani Revier, Division of Financial Management; Tim Hurst, Secretary of State’s Office; and Brian Benjamin, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were: Jarod Dick, Bureau of Homeland Security; Mary Marsh, Bureau of Homeland Security; Nancy Gollaher, Military Division; Rachelle Vance, Health and Welfare; Jodi Osborn, Health and Welfare; David Fulkerson, Division of Financial Management; and Deborah Wonch, Office of the State Controller.
CONSENT AGENDA

1. Minutes
    Approval of official minutes for the meeting of the Sub-committee to the Board of Examiners on March 12, 2013.

    Resolution: Mr. Hurst moved to approve item 1. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.

REGULAR AGENDA

2. Department of Administration
    Request for recognition of assignment pursuant to Idaho Code §67-1027 from MK Plaza Trust to SCCP Boise Limited Partnership. (Lessees: Tax Commission, Department of Finance, Department of Fish and Game)

    Resolution: Mr. Hurst moved to approve item 2 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.

3. Bureau of Homeland Security
ID#
Description
Amount
Comments
Date to Board
2013-00006
Fuel Spill
$2,651.00
Response to a fuel spill at a commercial fuel tank farm (ADA COUNTY)
04/09/2013
TOTAL
$2,651.00
    Discussion: Mr. Olsen asked if this amount will be recovered.
    Mr. Dick answered that yes, it should be recovered; they have the insurance information, and anticipate payment soon. It was 77,000 gallons of fuel that spilled.

    Resolution: Mr. Hurst moved to approve item 3 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.

    Discussion: Mr. Olsen asked if they see a pattern over the years regarding collection of claims.

    Mr. Dick said that the restitution collections usually take a few years to recover money from, but they could work up a summary and see if there is a pattern.

    Ms. Gollaher commented that while preparing information for the supplemental requests, she has seen over the last few years, a larger response of recovery and putting money back into the general fund.


4. Military Division
    Ratification of military contract:
    NGBID-13-C-0004 for State of Idaho Military Division project: Building 950 Communication room repair.

    Discussion: Mr. Hurst commented that he is concerned that the buck slip is not necessary, and that it might be better for Military to go through the regular process of submitting an agenda item.

    Mr. Benjamin said Military has a short period of time to accept the bids. He will follow up with Clayton Anderson about this issue.

    Resolution: Mr. Olsen moved to approve item 4 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


5. Military Division
    Request a one year continuance of approval for cash compensation of overtime to all state professionals and administrative personnel deployed to assist on state or federally declared disasters according to Idaho Code §67-5328(3)(c).

    Discussion: Mr. Benjamin noted that if the state pays overtime for a declared disaster, then the federal government will reimburse. But they will not reimburse if the employees accrue comp time. This is an annual request.

    Mr. Olsen asked if this is a transaction that allows Military to recoup costs from the federal government.

    Ms. Gollaher answered in the affirmative. She noted if they are accrued, then it cannot be compensated.

    Resolution: Mr. Olsen moved to approve item 5 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.



6. Health and Welfare
    a. Request that $132,678,200 be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the fourth quarter of Fiscal Year 2013.
    b. Request that $64,450 be transferred from the Drug Court, Mental Health & Family Court Services Fund #0340 to the Cooperative Welfare Fund #0220 during the fourth quarter of Fiscal Year 2013.
    c. Request that $37,632,000 be reverted to the General Fund as follows:

FY13 Appropriation – House Bill Number 682
Medicaid – Enhanced Plan $37,632,200
    Discussion: Mr. Hurst asked if there was anything out of the ordinary for this request.

    Ms. Vance answered that items a and b are normal quarterly transfers. Item c is not something we typically do.

    Ms. Osborn commented that it is carry-over authority we were granted in FY13 and were granted that authority due to the uncertainty of the forecast at that time. Later on it was determined we did not need it. HB 682 removed the authority.

    Resolution: Mr. Hurst moved to approve item 6 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.



7. Department of Commerce – Removed by agency
    Request an extension on the allowed accrued leave for Department of Commerce employee Jennifer Verdon from March 15, 2013 to May 10, 2013.

8. Office of the State Treasurer
    Request advanced approval pursuant to Idaho Code §63-321 to issue the Fiscal Year 2014 Tax Anticipation Notes in an amount not to exceed $1,991,250,000.

    Discussion: Mr. Olsen asked if there was anything unique about this year’s request.

    Ms. Steffler answered that it is all standard.

    Mr. Benjamin noted it is based on 75% of the anticipated tax revenue from the Tax Commission.

    Mr. Olsen said this gives authority to borrow that amount, but probably will never get that high.

    Ms. Steffler said that is correct. It usually runs around $500 million.

    Resolution: Mr. Hurst moved to approve item 8 and place it on the regular agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.


INFORMATIONAL AGENDA

9. Department of Fish and Game
    Update on Fish and Game Conservation Officer David Silcock’s efforts to sell his property.


10. Office of the Attorney General
    a. Notification that John P. Coyle of the firm of Duncan & Allen in Washington, D.C., has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the State of Idaho, Public Utilities Commission, in a proceeding before the Federal Energy Regulatory Commission.
    b. Notification that John P. Coyle of the firm of Duncan & Allen in Washington, D.C., has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the State of Idaho, Public Utilities Commission, in the case of Federal Energy Regulatory Commission v. Idaho Public Utilities Commission before the United States District Court for the District of Idaho.


11. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
February, 2013.
      Estimated expenditure for workers compensation claim costs, dividends and premium refunds
$18,000,000.00
    Funds Expended in February, 2013:
    Workers Compensation Claim Costs
$9,421,840.93
    Dividends
0
    Commissions
0
    Policy Refunds
306,562.10
    Total
$9,728,403.03
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight drafts for the month of February, 2013.
      Estimated expenditure for Petroleum Clean Water Trust Fund
$750,000.00
    Funds Expended in February, 2013:
    Payroll
$48,468.12
    Operations
1,651.49
    Claim Costs
47,214.07
    Total
$97,333.68
Mr. Hurst moved to adjourn the meeting at 1:53 p.m. Mr. Olsen seconded the motion.
Page last updated on 07/09/2013 11:32:20 AM