C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
April 17, 2002 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A

Attending: Brian Whitlock, Office of Governor
        Ben Ysursa, Office of Secretary of State
        Dave High, Office of Attorney General
        Steve Kenyon, representing Keith Johnson, Office of State Controller

Visitors Attending:
        Michael G. McPeek, Attorney, Moffatt Thomas
        Paul Bochet, St. Luke’s Hospital
        Vic Morretto, St. Luke’s Hospital
        Stephanie Altig, Deputy Attorney General
        Steve Stedfeld, Department of Correction
        Scott Engum, Department of Correction
        Steve Barton, Department of Fish and Game
        Rita Foltman, State Board of Education
        Carol Joyce, Boise State University
        Judi Gregory, Department of Juvenile Corrections
        Laura Steffler, State Treasurer’s Office
        Mark Kuskie, Superintendent of Public Instruction
        Ken Miracle, Department of Agriculture
        Bill Bishop, Bureau of Hazardous Materials
        David Tolman, State Transportation Department
        Angie Billings, Fiscal Policy Group
        Jason Urquhard, Department of Correction
        Kathy Ewert, State Controller’s Office
        Rex Reagan, State Controller’s Office
        Chuck Severn, State Controller’s Office


1. MOFFATT THOMAS ATTORNEYSMichael G. McPeek, Attorney; Stephanie Altig, Deputy Attorney General; Steve Stedtfeld, Medical Services Chief; Scott Engum, Financial Executive Officer; Department of Correction
    Request for payment of outstanding claims in the amount of $15,322.09 to the St. Lukes Regional Medical Center (SLMRC) per Idaho Code 67-1023, as well as the amount of contractual adjustments which appear to have been taken when Correctional Medical Services did not have a contract with St. Lukes.
      (See attached minutes) Ben Ysursa made a motion to take the matter under advisement as a Sub-Committee, with the provision that the Attorney General’s Office take the lead with the assistance of the Governor’s representative and Steve Kenyon, and hopefully have it ready for May’s meeting. Brian Whitlock made a substitute motion to have the State Controller’s Office take the lead on bringing all the parties together to sort through the material and come to a conclusion. Ben withdrew his motion and seconded Brian’s motion. The motion passed unanimously.


2. DEPARTMENT OF FISH AND GAME - Steve Barton, Bureau of Administration
    SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $2,500 for the position of Conservation Data Center Program Coordinator.
      Steve Barton reported this is a moving reimbursement request for up to $2,500. Brian Whitlock made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously. Steve Barton mentioned that the Department of Fish and Game is in favor of item #17 that involves an employee who is shared by the Departments of Fish and Game and Agriculture.

    UNIVERSITY OF IDAHORita Foltman, Board of Education

3. Request for authorization to reimburse moving expenses up to $10,000 for the following open position:
          Dean College of Law
        Rita Foltman reported this moving request is for up to $10,000.


    4. Request for authorization to reimburse additional moving expenses of $5,000 for Dr. Steven Daley Lauren for the position of Dean, College of Natural Resources effective August 8, 2002, for a total of $10,000. The Sub-Committee approved $5,000 moving expenses reimbursement for the open position on August 2, 2001.

        Rita Foltman reported this request is for an additional moving expense of $5,000 for a total of $10,000. She said all reimbursements would be within the guidelines of the moving and pay back policy. Ben Ysursa made a motion to recommend approval on the Consent Agenda for items #3 and #4. David High seconded the motion. The motion passed unanimously.

    5. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open positions:
            Assistant/Associate Professors Civil Engineering
            Assistant Computer Scientist Computer Science
            Coordinator of General Studies Advising Tutoring & Academic Assistance Center

      6. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open position:
            Research Support Scientist I Parma Research & Extension Center
          7. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $1,200 for the following open position:
              Organic Chemist Chemistry
              Rita Foltman stated items #5, 6 and 7 are requests for reimbursement of $5,000 or under and all will be under the guidelines of the State Moving Policy. Ben Ysursa made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.


            IDAHO STATE UNIVERSITYRita Foltman, State Board of Education

          8. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions, which are currently undergoing the search and recruiting process for the academic year 2002-2003:
              College of Arts & Sciences
                Communication & Theatre 1.0 FTE Assistant Professor
                Foreign Languages 1.0 FTE Adjunct Instructor
                Geosciences 1.0 FTE Visiting Assistant Professor
                Mathematics 1.0 FTE Assistant Professor
              Athletics
                Women’s Basketball 1.0 FTE Head Coach
                Women’s Basketball 1.0 FTE Assistant Coach

              Rita Foltman reported the requests for moving reimbursement for the positions of Adjunct Instructor, Foreign Languages and Visiting Assistant Professor, Geosciences are for $500.00. They are requesting up to $5,000 for the other positions. Brian Whitlock made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.

            BOISE STATE UNIVERSITY - Carol Joyce

          9. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions:

              Position Department
              Asst Women’s Basketball Coach Athletics
              Asst Men’s Basketball Coach Athletics
              Asst Men’s Basketball Coach Athletics
              Asst Women’s Basketball Coach Athletics
              Assistant Professor Anthropology
              Assistant Professor Art
              Dir Development Math Mathematics
              Asst Women’s Basketball Coach Athletics
              Asst or Assoc Professor Early Childhood Educ Spec Ed
              Assistant Professor Reading Education
              Assistant Professor Elementary Ed in Curric & Inst
              Asst or Assoc Professor Bilingual/Eng as Second Lang
              Assistant Professor Early Childhood Educ Spec Ed
              Safety and Health Consultant Risk Mgmt & Audit Services

              Carol Joyce reported the request is to reimburse moving expenses up to $5,000 for the vacant positions. Ben Ysursa made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.


          10. Request for authorization to reimburse moving expenses for the amount listed below for the following positions: Up To
              Position Department Amount
              Associate Professor Reading Education 5,200
              Asst Men’s Basketball Coach Athletics 5,438
              Asst or Assoc Professor Elementary Ed in Curric & Inst 5,495
              Student Housing Director Auxiliary Services 6,400
              Asst or Assoc Professor Mechanical Engineering 6,500
              Associate Professor Dept of Marketing & Finance 78,000 7,800
              Chair, Curriculum Inst & Found Studies College of Education 7,350
              Head Women’s Basketball Coach Athletics 8,000
              Associate Professor Dept of marketing & Finance 8,300
              Head Men’s Basketball Coach Athletics 11,500
              Carol Joyce stated the request is for moving reimbursement up to the amount listed for the vacant positions. She said the position of Associate Professor, Dept of Marketing & Finance should be for $7,800, not $78,000. Brian Whitlock made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.

          11. Request for authorization to reimburse additional moving expenses of $10,000 for Dr. Michael Blankenship, Dean of Social Sciences and Public Affairs, for a total of $15,000. The Sub-Committee approved $5,000 moving expense reimbursement for the open position on February 8, 2001.

              Carol Joyce stated this request is for additional moving expenses of $10,000 for a total of $15,000 for the Dean of Social Sciences and Public Affairs.


          12. Request for authorization to increase the weight allowance to 20,800 pounds and the packing allowance to $2,727 for Dr. Michael Blankenship’s moving reimbursement. Dr. Blankenship is moving an established household and a family of three, including one teenager, from Johnson City, Tennessee to Boise.
              Carol Joyce stated Boise State would like to increase the weight and packing allowance for Dr. Blankenship’s move to Boise. Ben Ysursa made a motion to recommend approval on the Consent Agenda for item #11 and to pull item #12. He recommended BSU reimburse Dr. Blankenship up to the maximum of the moving regulations. David High seconded the motion. The motion passed unanimously.


          13. DEPARTMENT OF JUVENILE CORRECTIONSJudi Gregory, Human Resource
          Officer
            Request for authorization of payment of $100,000 to the surviving spouse of William D. Mann who died in the line of duty on March 12, 2002 in a BOA plane crash. Mr. Mann was a Safety & Security Officer working for the Juvenile Corrections Center in Nampa and was responsible for juveniles in state custody, including during transport from one facility to another.
              Judi Gregory reported a Safety and Security Officer was killed in the line of duty on March 12, 2002 and payment of $100,000 to the surviving spouse is requested. Steve Kenyon reported two bills were submitted to the legislation at the last session to modify the existing statute, 67-2028. Both bills were killed in committee so we have the same statute as last year. Steve said State Controller J.D. Williams asked him to write a memorandum stating the State Controller’s Office opinion. He that that after review of the claim it is the opinion of the Office of State Controller that both employees were acting as law enforcement officials and therefore eligible for the death benefit provided by Idaho Code 67-2028. David High said he thought an official opinion should be requested on whether the Juvenile Correction’s employee is covered by the statute. David Tolman asked that the pilot from the Idaho Transportation Department that was killed in the same plane crash be included in the opinion request. Steve Kenyon said J. D. Williams wanted to make sure the Sub-Committee understands the SCO opinion does not supersede an Attorney General’s Opinion and was only given as our observation. David High made a motion to have the Attorney General’s Office review the matter. Brian Whitlock seconded the motion. The motion passed unanimously.


          14. STATE TREASURER’S OFFICELaura Steffler
            Request for approval to increase the State Treasurer’s annual investment fee to be charged to state agencies. The investment administration fee will be 0.047% (.00047) of the average daily balance, including separate investments, if any, of that fund or account. This is an increase from the current rate of 0.035% (.00035).
              Laura Steffler reported the State Treasurer is requesting an increase for investment fees from 0.035% to 0.047%. The fee was last changed in March 2001. Laura asked that the effective date be April 1, 2002. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously. Laura Steffler will attend the Board of Examiners meeting on April 23, 2002.


          15. SUPERINTENDENT OF PUBLIC INSTRUCTIONMark Kuskie
            Request for authorization to reimburse moving expenses up to $5,000 for a new employee whose position is supported by grant funds from the J. A. and Kathryn Albertson Foundation. The move will be from Pocatello to Boise and moving expenses will be paid from the Albertson grant.

              Mark Kuskie reported they are requesting moving reimbursement up to $5,000 for a new employee. Ben Ysursa made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.
            DEPARTMENT OF AGRICULTUREKen Miracle, Human Resource Officer

          16. Request for authorization to reimburse moving expenses in the amount of $250.00 for Mr. Peter Mundt for the position of Agriculture Trade Specialist. He will be moving from Coeur d’Alene to Boise and expenses will be paid from dedicated grant funds.

              Ken Miracle reported they would like to reimburse Mr. Mundt in the amount of $250.00 for his U-Haul move from Coeur d’Alene. Brian Whitlock made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.

          17. Request for authorization to pay Dr. Mark Drew for 36.5 hours compensatory time accrued in his duties as “veterinarian in attendance” during the trapping and transporting of wild game. Dr. Drew’s position is a shared position. Half of his personnel costs are charged to the Department of Agriculture and the other half to Department of Fish and Game. The compensatory time pay-off is in lieu of a $1,000 bonus, as recommended by the Division of Financial Management.
              Ken Miracle stated Dr. Drew is a shared employee with the Department of Fish and Game and they were advised by DFM to pay some compensatory hours instead of giving him a bonus. David High said the comp time should be paid because it was accumulated during unusual or emergency circumstances and that he could not take the hours off, not instead of a bonus. David High made a motion to recommend approval on the Consent Agenda and delete the last sentence stating it is in lieu of a bonus. Ben Ysursa seconded the motion. The motion passed unanimously.

            BUREAU OF HAZARDOUS MATERIALSBill Bishop

            Request for authorization to issue deficiency warrants for reimbursement of response costs incurred, pursuant to Idaho Code 39-7110.

          BUREAU OF HAZARDOUS MATERIALS REPORT FOR MARCH 2002
          ID#
          Description
          Amount
          Comments
          E-Mailed
          Taken
          18. 2001-5062
          Fuel spill
          $ 340.90
          vehicle drove off w/ hose attached
          3/29/2002
          19. 2002-0044
          Drug Lab
          $ 277.08
          Lab in Vehicle
          3/25/2002
          20. 2002-0122
          Drug Lab
          $ 1,960.15
          Typical
          3/25/2002
          21. 2002-0167
          Drug Lab
          $ 696.00
          Typical
          3/28/2002
          22. 2002-0181
          Drug Lab
          $ 1,793.10
          Typical
          3/26/2002
          23. 2002-0212
          Drug Lab
          $ 1,086.66
          Typical
          3/28/2002
          24. 2002-0438
          Drug Lab
          $ 419.60
          Typical
          4/2/2002
          25. 2002-0456
          Drug Lab
          $ 203.35
          Typical
          4/2/2002
          26. 2002-0547
          Drug Lab
          $ 229.58
          Typical
          4/2/2002
          27. 2002-0484
          Biological Threat
          $ 319.58
          White powder
          3/25/2002
          28. 2002-0665
          Drug Lab
          $ 360.67
          Typical
          4/2/2002
          29. 2002-0684
          Biological Threat
          $ 37.96
          Envelope
          3/28/2002
          30. 2002-0952
          Drug Lab
          $ 3,219.79
          Typical
          4/2/2002
          Total
          $10,944.42
              Bill Bishop stated that Gary Ward has been working very hard to recover costs from spillers and he will have Gary prepare a report for the next Sub-Committee meeting. Brian Whitlock made a motion to recommend approval on the Consent Agenda for items #18-30. Ben Ysursa seconded the motion. The motion passed unanimously.


          31. STATE TRANSPORTATION DEPARTMENTDave Tolman, Controller, ITD, and Angie Billings, Fiscal Policy Group
            Request for authorization to amend the State of Idaho Moving Policy. ITD will work with the State Controller’s Office to develop procedures and processes so appropriate taxes are withheld prior to the employee receiving payment. The proposal has been reviewed by the Fiscal Policy Group and SCO personnel as recommended by the Sub-Committee members at the March 7, 2002 meeting. Comments are included from the Fiscal Policy Group.
              Section XIII – Real Estate Expenses which would provide to a current state employee a straight percentage on the appraised value of their home.

              Moving Policy Rate Schedule Section IV and Section XIII. The recommended proposal is to offer the employees a flat 15% of the average of two appraisals from an approved list of appraisers in the area where the home is. This proposal will streamline the current process that can take up to one year to complete through many steps, to as little as 30 days.

              During the move transition the employee be granted up to 45 days of lodging and meals at the current Board of Examiners rate. ITD feels this increase in the number of days allowed will help the employee in locating housing, and reduce the employee’s out-of-pocket expenses until permanent housing is secured.
              Dave Tolman stated the amendments to the Moving Policy would simplify the relocation process for the department. The employee would be paid 15% on the appraised value of the home and given up to 45 days lodging and meals during the move transition. Employees know the expenses would be taxable. Chuck Severn said he doesn’t have a problem with the amendments. He said it would be available to other agencies, if they desire, and would be taxable. Angie Billings from the Fiscal Policy Group said she agreed with what Dave Tolman reported. Dave Tolman said he would like the effective date to be July 1, 2002. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously. Dave Tolman will attend the Board of Examiners meeting on April 23, 2002.

          32. DEPARTMENT OF CORRECTION Jason Urquhard; Rex Reagan
            Request for authorization to waive the Guidelines for Disposal of Surplus Property so they can advertise law books as one lot over an electronic auction service, such as Ebay or Amazon.com. They have gone through the normal disposal procedures and only received responses for a few books.


              Jason Urquhard reported they closed their law library and would like to dispose of a set of law books. They have gone through the normal process but received few responses. The books are old Idaho Code, Digest, etc. Ben Ysursa made a motion to recommend approval on the Consent Agenda and asked that Jason report the results to the Sub-Committee. Brian Whitlock seconded the motion. The motion passed unanimously.

          33. STATE CONTROLLER’S OFFICE – POLICIES AND PROCEDURES FOR DISPOSAL OF STATE SURPLUS PERSONAL PROPERTY Kathy Ewert; Rex Reagan
            Request for authorization to amend Policies and Procedures for Disposal of State Surplus Personal Property reflecting threshold change, buy backs, internet usage and proposed legislation.

              Kathy Ewert reported since December ten agencies have been using an on-line declaration process for disposal of surplus property on a trial basis. The ten agencies have given us feedback and minor adjustments have been made to the process. Amendments to the policy reflect changes in the threshold imposed by the Department of Administration, buy-backs and the use of electronic communication. Kathy asked that the effective date for the policy be April 23, 2002. It was decided the statute should be changed to include the use of electronic communication. Kathy will present proposed legislation to the Sub-Committee in November to change the statute to include the use of the Internet. David made a motion to recommend approval on the Consent Agenda to adopt the surplus property policy with the exception of the electronic communication. Ben Ysursa seconded the motion. The motion passed unanimously.

          34. MILITARY DIVISION
            Request for approval of National Guard Reimbursement billing for Compensation and Medical payments in the amount of $5,209.10 for the period January 1 through March 31, 2002, pursuant to Idaho Code 72-928.


          35. DEPARTMENT OF PUBLIC WORKS – RECOGNITION OF ASSIGNMENT
            Request for recognition of assignment as executed by Assignor Kendall Center, Ltd, Boise, Idaho, and Assignee Oxford Hall Partners, San Francisco, CA, for a transfer of interest in the real property lease of the State of Idaho, by and through the Department of Administration, Division of Purchasing as “Lessee” and Lessee’s occupancy of 5565-5569 Kendall Street and 5327-5377 Kendall Street, Boise, Idaho, pursuant to Idaho Code 67-1027.



          36. DEPARTMENT OF HEALTH AND WELFARE – RECOGNITION OF ASSIGNMENT

            Request for recognition of assignment as executed by Assignor Helen J. Walker, Clarkston, Washington, and Assignee Lewis Clark Motor Co., an Idaho corporation, Lewiston, Idaho for a lease agreement at 216 S. “C” St., Grangeville, Idaho, pursuant to Idaho Code 67-1027.
            37. DEPARTMENT OF TRANSPORTATION – RECOGNITION OF ASSIGNMENT

              Request for recognition of assignment as executed by Assignor Promark, Inc. and Assignee Bitterroot Valley Bank, of Lolo, Montana, for Projects IMG-0003(114) and IMG-0004(107) District 3 and 4 Pavement Striping, pursuant to Idaho Code 67-1027.


              OFFICE OF ATTORNEY GENERAL

            38. Notification that Randall A. Peterman of the firm of Moffatt, Thomas, Barrett, Rock & Fields has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Idaho State Department of Agriculture matters relating to claims against Commodity Indemnity Account Program (CIAP), resulting from failure of Residential Ag. Inc. fdba Curry Bean Co., Inc. – U.S. Bankruptcy Court, District of Idaho, Case No. 0140510, pursuant to Idaho Code §67-1409.

            39. Notification that John B. Ingelstrom of the firm of Racine, Olson, Nye, Budge & Bailey has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Reves v. Bonneville County, et al., Case No. CV-01-536E-BLW, pursuant to Idaho Code §67-1409.

            40. Notification that Mitchell W. Brown of the firm of Racine, Olson, Nye, Budge & Bailey has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Cooper v. Idaho State Univ., Case No. CV-PL-02-00025B, pursuant to Idaho Code §67-1409.

                Ben Ysursa made a motion to recommend approval on the Consent Agenda for items #34-40. Brian Whitlock seconded the motion. The motion passed unanimously.


            INFORMATIONAL AGENDA
              STATE INSURANCE FUND

            41. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of March 2002.
                Estimated expenditure for workers $ 10,000,000.00
                compensation claim costs, dividends
                and premium refunds

              Funds Expended in February 2002:

                Workers Compensation Claim Costs $ 7,957,002.41
                Dividend 4,303.83
                Commissions 9,353.77
                Policy Refunds 264,032.72
                                    Total $ 8,234,692.73
            42. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of March 2002.

                Estimated expenditures for $ 750,000.00
                Petroleum Storage Tank Fund
              Fund expended in February 2002:

                Payroll $ 53,553.49
                Operations 173,005.24
                Claim Costs 131,145.55
                Total $ 357,704.28

            43. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of April 2002.
                Estimated expenditure for workers $ 10,000,000.00
                compensation claim costs, dividends
                and premium refunds

              Funds Expended in March 2002:

                Workers Compensation Claim Costs $ 8,919,935.71
                Dividend 77,117.86
                Commissions 1,448,679.94
                Policy Refunds 201,393.26
                                    Total $ 10,647,126.77
              44. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of April 2002.

                  Estimated expenditures for $ 750,000.00
                  Petroleum Storage Tank Fund
                Fund expended in March 2002:

                  Payroll $ 77,450.98
                  Operations 20,011.29
                  Claim Costs 219,202.31
                  Total $ 316,664.58
                Page last updated on 07/13/2006 01:57:48 PM