C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
February 3, 2005


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Brian Benjamin, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Mary Halverson, Bureau of Hazardous Materials; Bill Bishop, Bureau of Hazardous Materials; Rayola Jacobsen, Bureau of Occupational Licenses; Brandon Woolf, State Controller’s Office; Bryn Field, State Controller’s Office; Ann Heilman, Division of Human Resources; Dick Humiston, Department of Health and Welfare.

CONSENT AGENDA

1. Minutes
Approval of official minutes for the meeting of the subcommittee to the Board of Examiners on December 9, 2004.

Resolution: Mr. Foltman moved to approve item 1. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


REGULAR AGENDA

2. Military Division – LeRae Nelson, Controller – Recommended Approval
Request for approval of payment of worker’s compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty, in the amount of $5,220.81.

Resolution: Mr. Goodenough moved to approve item 2. Mr. Benjamin seconded
the motion. The motion carried on a unanimous voice vote.
Discussion: Mr. Foltman mentioned the request was the same amount as last
meeting and recommended a cover letter with more history concerning prior
quarter or fiscal year information be included for future clarification on similar
requests.

3. Department of Administration – Recommended Approval
Request for recognition of assignment pursuant to Idaho Code §67-1027 from JRW & Associates to REIC, LLC.

Discussion: Mr. Foltman stated item 3 seemed to be a change in some relationship in ownership. Mr. Goodenough mentioned there is always a lot of material with these items, but views them as routine.
Resolution: Mr. Foltman moved to approve item 3. Mr. Goodenough
seconded the motion. The motion carried on a unanimous voice vote.

4. Department of Health & Welfare – Karl B. Kurtz, Director – Recommended Approval
a. Request for approval to transfer $99,591,700 from the General Fund to the Cooperative Welfare Fund #0220.

b. Request for approval to transfer $36,892,000 from the General Fund to the Cooperative Welfare Fund #0220.

c. Request for continuation of exemption which authorizes State Hospital South to pay their physicians for comp time accrued while providing on-call coverage evenings and weekends. The cost for payment of overtime for physicians for finscal year 2004 was $11,500.

d. Request for approval to transfer $31,349,900 from the General Fund to the Cooperative Welfare Fund #0220.

Audience with the Board: Dick Humiston introduced item 4 and clarified that item a. was for the January through March quarter, item b. was for the January portion of the 99 million, item d. is the February portion of the 99 million, an additional $31,849,800 for March was for an ongoing transfer from the general fund to the public welfare account, and Item c. is an ongoing request.

Discussion: Mr. Foltman had a question regarding transfers when a meeting is missed. Mr. Humiston explained the Board allows transfers to occur in this situation and the Controller’s office makes transfers as needed.

Resolution: Mr. Foltman moved to approve items a, b and d of item 4. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

Discussion: Mr. Foltman held out item c to discuss a compensation issue that is also apparent in item 5. Mr. Foltman found item c to be consistent with the states best interest and compliant with the policies of the Board.

Resolution: Mr. Foltman moved to approve item c of item 4. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

5. Bureau of Occupational Licenses – Rayola Jacobsen, Bureau Chief
Request for authorization to pay Budd Hetrick, Deputy Bureau Chief, for 200.4 hours compensatory time accrued during the past three years. Mr. Hetrick’s rate of pay is $25.24 per hour.

Audience with the Board: Rayola Jacobsen introduced item 5.


Discussion: Mr. Foltman asked for clarification on the level of comp time payoff accrued over the past three years for Mr. Hetrick. Mrs. Jacobsen explained the causes behind Mr. Hetrick’s compensation hours and her role in helping Mr. Hetrick manage those hours. Mrs. Heilman said no agency management guidelines have been issued at this time to help managers know how they should view and work with compensation balances when they are accruing them. Mr. Foltman inquired as to the future of Mr. Hetrick’s compensation hours. Mrs. Jacobsen responded the worst thing that will happen without compensation payoff is a loss of moral and reimbursement and stated it would take until retirement, eight or nine years for Mr. Hetrick to work off his current compensation balance. Mr. Hetrick is still accruing a few hours of compensation each pay period. Cross training is about six months to a year away from being effective.

Resolution: Mr. Foltman moved to look to situations or policies to manage working balances off rather than relying on compensation to be paid. Mr. Foltman moved that 40 of the 200.4 hours requested be considered for comp time payoff and the remainder be actively managed so no further request is made unless absolutely necessary. Mr. Goodenough seconded the motion. Mr. Benjamin stated he would motion to approve at least half of the request if he could, but would deal with the pending motion at that time. The motion carried on a unanimous voice vote.

Discussion: Mrs. Heilman asked how the subcommittee felt about requests to lift vacation caps. Mr. Foltman responded that from the budget perspective, more often than not, a lift on the vacation cap does not address the issue.

6. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Gary Ward, Project Manager
Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during December and January pursuant to Idaho Code §39-7110.

ID #
Description
Amount
Comments
Date to Board
    2004-4444
Drug Lab
1974.61
Residential drug lab
12/15/04
    2004-4412
Drug Lab
189.06
Residential drug lab
12/21/04
    2004-4023
Hazmat
2945.85
Abandoned explosives
12/21/04
    2004-4828
Drug Lab
1258.88
Residential drug lab
1/11/05
    2004-4686
Drug Lab
1035.70
Residential drug lab
1/11/05
    2004-4895
Drug Lab
1569.22
Residential drug lab
1/13/05
    2004-4134
Spill
872.58
Sunken boat leaking fuel
1/28/05
    2004-5031
Drug Lab
514.48
Residential drug lab
1/28/05
2004-4064
Hazmat
2934.15
Bomb in mailbox
1/28/05
TOTALS
13294.53
Audience with the Board: Bill Bishop introduced item 6 and Mary Halverson to the board. Mrs. Halverson is the new point of contact between the board and the Bureau of Hazardous Materials.

Discussion: Mr. Foltman inquired about the cost of dealing with a bomb in a mailbox. Mrs. Halverson responded the cost was high because of the location in northern Idaho. The bomb squad from Spokane also assisted in this matter, but did not charge for their assistance as they were already in the area. Fireworks exploded in a mailbox with another device in the back. It took eight hours for the correct personnel to get there, because they had to resolve another incident. Mr. Folton asked if the situation was a precautionary security issue rather than cleanup. Mrs. Halverson confirmed that it was a life safety issue. Mr. Goodenough questioned whether the unknown device was dynamite. Mrs. Halverson responded that it was most likely M-80s. Mr. Bishop mentioned improvised material that is unidentified brings extra safety precautions because it is unknown what has been tampered with to distort the integrity of the original device.

Resolution: Mr. Goodenough moved to approve items 6. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.

INFORMATIONAL AGENDA

7. State Controller’s Office
a. Notification of closure of rotary fund 0895 for the Department of Water Resources effective January 4, 2005.

b. Notification of closure of rotary fund 0853 for the Idaho Industrial Commission effective January 21, 2005.

8. Attorney General
a. Notification that L. Diane Redal of the firm of Redal and Redal has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho, Department of Health & Welfare, Child Support Services Cases.

b. Notification that Randall A. Peterman of the firm of Moffatt, Thomas, Barrett, Rock & Fields has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the Quality Produce and Associated Business Entities-Idaho Department of Agriculture/Commodity Indemnity Account Fund.

c. Notification that J. Kevin West of the firm of Hall, Farley, Oberrecht & Blanton has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of performing legal research and analysis for the Idaho Department of Administration, Office of Group Insurance.

d. Notification that Timothy J. Schneider with the Cassia County Prosecutor’s Office has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the Rosa Ochoa Real Property Forfeiture.

e. Notification that Laurie B. Gaffney of the firm of Beard, St. Clair, Gaffney, McNamara & Calder has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho, Lysager, et al. v. Prison Health Serv., Inc., et al., Case No. CV-04-5570-PL.

f. Notification that Deputy Attorney General Melissa Moody has been approved additional outside employment at Boise State University in an educational program conducted under the supervision of the State Board of Education pursuant to Idaho Code §59-512.

9. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of December 2004.

      Estimated expenditure for workers compensation claim costs, dividends and premium refunds
$15,000,000.00
    Funds Expended in November:
    Workers Compensation Claim Costs
$8,717,162.28
    Dividend
$182.00
    Commissions
$18,265.20
    Policy Refunds
$260,246.10
    Total
$8,717,162.28

b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of December 2004.
      Estimated expenditure for Petroleum Storage Tank Fund
$750,000.00
    Funds Expended in November:
    Payroll
$61,759.99
    Operations
$11,781.83
    Claim Costs
$346,687.57
    Total
$420,299.39

c. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of January 2005.

      Estimated expenditure for workers compensation claim costs, dividends and premium refunds
$20,000,000.00
    Funds Expended in December:
    Workers Compensation Claim Costs
$10,355,341.04
    Dividend
$0
    Commissions
$2,886,632.03
    Policy Refunds
$149,963.74
    Total
$13,919,936.81

d. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of January 2005.
      Estimated expenditure for Petroleum Storage Tank Fund
$750,000.00
    Funds Expended in December:
    Payroll
$88,623.88
    Operations
$21,474.40
    Claim Costs
$121,074.58
    Total
$231,172.58

Discussion: Mr. Foltman asked for clarification on the State Insurance Fund report in November for funds expended that did not add up. Mr. Hodges said he would get clarification.

There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 9:45 a.m.


__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller


Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
    Page last updated on 07/13/2006 01:28:30 PM