STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
May 3, 2007– 9:00 a.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Steve Olsen, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Lorrie Pond, Bureau of Hazardous Materials; Bill Bishop, Bureau of Hazardous Materials; and Deborah Finkbeiner, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on April 5, 2007.
Resolution: Mr. Foltman moved to approve item 1 with a minor change. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
2. Department of Administration
Request for recognition of assignment pursuant to Idaho Code §67-1027 from G.A.S. Partnership to Jeffrey W. Ballard, David Stamm and Naomi Stamm.
Request for recognition of assignment pursuant to Idaho Code §67-1027 from 3rd & 3rd Investors to County of Twin Falls.
Resolution: Mr. Goodenough moved to approve item 2. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.
3. Military Division
Request for approval pursuant to Idaho Code §72-928 of payment of worker's
compensation claims for members of the Idaho National Guard, resulting while
the soldier was on duty, in the amount of $3,220.28
Resolution: Mr. Foltman moved to approve item 3. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
4. Legislative Services Office
Request approval to pay three Legislative Services Information Technology staff for overtime they accrued during the recent relocation of the Legislature and staff to the Capitol Annex. The total amount of overtime hours requesting to be paid equals $2,711.00.
Discussion: Mr. Foltman explained that the item is just part of what needs to be done. Every person in the Capitol is working and moving and will be incurring overtime. The IT workers will still have time to take vacation from now until January, and is not a real emergency situation.
Resolution: Mr. Olsen moved to hold item 4 for next month. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.
5. Bureau of Homeland Security, Division of Military, Executive Office of
Date to Board
|Incident on 411 3rd St in Nampa on residential stretch of road, involving a chemical spill or leak. Residents in the area complained of what smelled like natural gas. The sample they were able to obtain ended up being glutaric dialdhyde and was diluted and washed down a drain. Responsible party is unknown at this time. |
|Incident on I-84, milepost 79.2 near Mountain Home involving an unknown viscous liquid found in a pool alongside the freeway. The responders reported possible malicious intent, but after testing they concluded that the liquid was sugar. Responsible party is unknown. |
Discussion: Mr. Olsen commented to Mr. Bishop that there is an obligation to the city and the county to pay these expenses. The Board had some concerns about last month’s proposal. It seemed remarkable to the Board that the emergency response teams are all charging overtime.
Mr. Bishop said that the relationship with the teams is contractual. It is not a fluid relationship. When teams move out of jurisdiction and away from their station, they use personnel on overtime. If a Haz Mat response is needed, those people on the shift may or may not go. If the incident is in jurisdiction, they will staff that incident with straight time people on shift. If the incident is outside of their jurisdiction, the city of Boise cannot “de-staff” the Boise station without providing coverage for the response within a reasonable response time. If an incident is out of jurisdiction, the teams do a recall and call off-duty workers to go to the incident. In an immediate threat, they will use on-shift workers to get to the incident scene more quickly. If the Department has overtime, the Haz Mat responders get paid overtime. The overtime is an extraordinary expense. The union contract says that the fire department has to maintain coverage and have a pool of responders available continuously.
Mr. Foltman asked if there is something that says the incident will be cleaned as quickly as possible if the incidents are found to be non-hazardous.
Mr. Bishop said that the Haz Mat duty officer monitors the conference call when the incident is announced. The duty officer does not look at the fiscal part as much as the danger and incident management part. Mr. Bishop said the Department has quarterly meetings with the team leaders. One portion of the meeting is an incident review. At the next meeting we will talk with the Boise Fire Department and ask about their four hours response time and their $91.00 pizza. It takes time to clean the equipment once the teams return, but in this case, the fire crew returned at supper time. They should not have ordered the pizza, but have gone home to their families. Virtually all incidents will have overtime. It would be rare to have an incident covered all on straight time.
Mr. Olsen asked if there are ways to staff the incidents to have fewer people respond when there is a non-dangerous spill.
Mr. Bishop answered that yes, most of the time the Department does not find out that it is not dangerous until the end. The federal regulation for Haz Mat response is to have five workers. Five people allows for the minimum entry. In an emergency response, “do-overs” are not given. If it is an emergency enough for the team to go there, then it is an emergency enough to go there with the right amount of people and stabilize the situation.
Mr. Olsen asked if it was normal to reimburse the responders for meals.
Mr. Bishop said it depends on the situation. If the responders work through normal meal time, it will be considered a normal expense. The responders will eat while they go through a debriefing of the situation at the office.
Mr. Goodenough asked, looking at some of the older incidents, if Mr. Bishop has authority to send some bills to a collection agency.
Mr. Bishop answered that their collection agency is Ms. Pond. Some incidents will need to be turned over to civil litigation, though. There has been mixed success. If the case is of individuals connected with drug labs, it is not worth the trouble getting their money. It costs more to generate the attorney than it is worth.
Mr. Olsen expressed that the Board will be happy to provide assistance to Mr. Bishop and the department.
Resolution: Mr. Goodenough moved to approve item 5. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.
6. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of April, 2007.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in April, 2007
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of April, 2007.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in April, 2007:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.