C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
April 7, 2005

The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:05 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Dave Fulkerson, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were: Ann Heilman, Division of Human Resources; Susan Simmons, Department of Transportation; Pam Nielsen, Department of Lands, Kathy Opp, Department of Lands; Lorrie Pond, Bureau of Hazardous Materials, Gary Ward, Bureau of Hazardous Materials; Maria Estrada, Arts Commission; Brandon Woolf, State Controller’s Office; Bryn Field, State Controller’s Office.

CONSENT AGENDA

1. Minutes – Approved
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on March 3, 2005.

Resolution: Mr. High moved to approve item 1. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


REGULAR AGENDA

2. Idaho Transportation Department – David S. Ekern, P.E., Director
Request for approval for an additional relocation cost of $2,000 for the hiring of a new employee.

Audience with the Board: Susan Simmons addressed the board about the difficulties of recruiting staff engineers for district one. Mrs. Simmons gave details behind the efforts made to hire candidates who ultimately turned down offers because of location, lower salaries, and moving expenses. Mrs. Simmons said a qualified candidate from Ohio would accept an engineer position with an additional $2,000 for moving expenses.

Discussion: Mr. Fulkerson asked if the possible candidate would be taking a pay cut. Mrs. Heilman commented that there is a trend for loosing people to counties and cities that are paying more and giving more pay increases, singing bonuses, and moving costs.

Resolution: Mr. Goodenough recommended to move item 2 to the regular agenda without recommendation. Mr. High seconded the motion. The motion carried on a unanimous voice vote.

3. Department of Administration
Request for recognition of assignment pursuant to Idaho Code §67-1027 from Sollie R. Callender to Keith A. Weeks.

Resolution: Mr. Goodenough moved to approve item 3. Mr. High seconded the motion. The motion carried on a unanimous voice vote.


4. Department of Health and Welfare – Karl B. Kurtz, Director
Request for approval to transfer $85,591,800.00 from the General Fund to the Cooperative Welfare Fund #0220.

Resolution: Mr. High moved to approve item 4. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.

5. Idaho Department of Lands – Winston A. Wiggins, Director
Request for approval to pay “non-covered” temporary employees for overtime.

Audience with the Board: Kathy Opp addressed the board and explained the circumstances behind the Department of Land’s request. Mrs. Opp said temporary contracts designed to pay employees for time earned are a better fit to continue to pay employees for straight time, as earned, rather than wait until the end of their comp time to pay out.

Discussion: Pam Nielsen explained there was no financial impact in immediately paying non-covered employees, it is a timing issue, in which comp time doesn’t make sense for a temporary employee. Brandon Woolf asked how this situation would be arranged. Mrs. Nielsen explained it would be coded as S, and employees would receive straight time and not time and a half.

Resolution: Mr. Fulkerson moved to approve item 5. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

6. Idaho Commission on the Arts – Dan Harpole, Executive Director
Request for approval to reimburse the cost of two non-reimbursable items.

Audience with the Board: Maria Estrada explained that the Art Commission has a get together the night before a conference where panelists meet for a meal and establish relationships. The Arts Commission desired approval to use state per-diem rates for this meeting.

Discussion: Mr. Fulkerson said the meeting did not meet the purpose of establishing trade or commerce to meet the meal per-diem requirement in the Travel Policy. The only option for the Arts Commission would be to have at least a three hour meeting the night before the conference in order to get refreshment costs for panelists to use towards food.

Resolution: Mr. High moved to disapprove item 6. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

7. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Mary Halverson
Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during March pursuant to Idaho Code §39-7110.

ID #
Description
Amount
Comments
Date to Board
    2004-5331
Bomb Hoax
225.39
Bomb with a timing device in Harrison, ID – 12/23/04
3/29/05
    2004-5400
Biohazard
1278.35
Envelope leaking white powder in Idaho Falls, ID – 12/29/043/29/05
TOTALS
1503.74
Audience with the Board Gary Wood introduced Lorrie Pond, who is taking over duties for Hazmat. Mr. Wood discussed the details behind the bomb hoax and white powder, which was identified as baking soda.

Resolution: Mr. Goodenough moved to approve item 7. Mr. High seconded the motion. The motion carried on a unanimous voice vote.

8. State Travel Policies and Procedures – Federal Mileage Rate Change
Request to amend the state travel policy to reflect the change to the federal mileage reimbursement rate effective January 1, 2005. The new rate is 40.5 cents a mile for all business miles driven, up from 37.5 cents a mile in 2004; 15 cents a mile for computing deductible moving expenses, up from 14 cents in 2004.

Audience with the Board Mr. Fulkerson explained that $170,000 would be added to mileage costs every year based on the mileage record for FY02. He saw no concerns that should keep the Board from raising the mileage rate.

Resolution: Mr. Fulkerson moved to approve item 8. Mr. High seconded the motion. The motion carried on a unanimous voice vote.

INFORMATIONAL AGENDA

9. State Moving Policy and Procedures – Moving Reimbursements

10. Attorney General
a. Notification that Elaine Eberharter-Maki of the firm of Eberharter-Maki & Tappen has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of State Department of Education – Idaho Virtual Academy.

b. Notification that Frank J. Dykas of the firm of Dykas, Shaver & Nipper has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Department of Correction/ National Consortium for Offender Management System.

c. Notification that Richard A. Skinner of the firm of Skinner Fawcett has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Bond Counsel for the Idaho Water Resources Board – Water Resource Development Revenue Bonds Series 2005 (United Water Idaho, Inc. Project).

d. Notification that David Zaslowsky of the firm of Baker & McKenzie has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of M & M Packaging, Inc. v. Kole, et al., U.S District Court, Southern District of New York, Case No. 04-CV-9532; State File No. 2005-0501-001.

e. Notification that Lawrence E. Kirkendall, Attorney at Law has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Danny Bailey v. Ind. Special Indem. Fund, ISIF Claim No. 2004-1661; I.C. No. 00-033031.

f. Notification that Lawrence E. Kirkendall, Attorney at Law has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Carl Waters v. Ind. Special Indem. Fund, ISIF Claim No. 2004-1681; I.C. No. 00-034629.

g. Notification that Jeffrey M. Wilson of the firm of Wilson & McColl, Chtd. has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Herbenson, et al. v. State of Idaho, Dep’t of Transp., Case No. CV-OC-0409106.

11. State Controller’s Office
Notification of closure of rotary fund 0861 for the Idaho State Historical Society effective April 1, 2005.

12. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of March 2005.

      Estimated expenditure for workers compensation claim costs, dividends and premium refunds
$20,000,000.00
    Funds Expended in February 2005
    Workers Compensation Claim Costs
$8,695,667.96
    Dividend
0
    Commissions
32,782.46
    Policy Refunds
744,326.87
    Total
$9.472,777.29

b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of March 2005.
      Estimated expenditure for Petroleum Clean Water Trust Fund
$750,000.00
    Funds Expended in February 2005:
     
    Payroll
$61,601.68
    Operations
51,076.22
    Claim Costs
282,448.89
    Total
$395,126.79


There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE SUBCOMMITTEE TO THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 9:45 a.m.





__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller


Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
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