C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
May 4, 2000 – 9:00 a.m.
Office of State Controller – 5th Floor Conference Room A


Attending: Darrell Manning, Office of the Governor
              David High, Office of Attorney General
              Ben Ysursa, Office of Secretary of State
              Steve Allison, Office of State Controller

Visitors Attending: Bill Bishop, Bureau of Hazardous Materials
              Rebecca Fry, Department of Administration
              Michael Adkins, Department of Administration
              Marty Peterson, University of Idaho
              Bev Mushala, Boise State University
              Carol Hickman, Idaho State Lottery
              LeRae Nelson, Military Division
              John Elliott, Military Division
              Sue Simmons, Department of Transportation
              Peggy Haar, State Controller’s Office
              Audrey Musgrave, State Controller’s Office

    BUREAU OF HAZARDOUS MATERIALS – Bill Bishop, Director
1. Incident 2000-65 – Request for authorization to issue deficiency warrants in the amount of $1,047.25 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident on January 6, 2000 in Pocatello, Idaho, pursuant to Idaho Code §39-7110.

2. Incident 2000-139 – Request for authorization to issue deficiency warrants in the amount of $732.25 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident on January 12, 2000 at I90 MP 36, Shoshone County, Idaho involving a diesel spill, pursuant to Idaho Code §39-7110.

3. Incident 2000-142 – Request for authorization to issue deficiency warrants in the amount of $111.80 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident on January 13, 2000 at 3655 N. Cedarbloom, Coeur d’Alene, Idaho involving a suspected drug lab, pursuant to Idaho Code §39-7110.

4. Incident 2000-145 – Request for authorization to issue deficiency warrants in the amount of $712.77 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident on January 13, 2000 at 470604 Hwy 95 S. Sagle, Bonner County, Idaho, involving a suspected drug lab, pursuant to Idaho Code §39-7110.

5. Incident 2000-259 – Request for authorization to issue deficiency warrants in the amount of $1,835.96 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident on January 21, 2000 at 4767 Whitaker, Chubbuck, Bannock County, Idaho involving a suspected drug lab, pursuant to Idaho Code §39-7110.

6. Incident 2000-332 – Request for authorization to issue deficiency warrants in the amount of $524.61 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident on January 20, 2000 at 1112 A St., Coeur d’Alene, Kootenai County, Idaho involving a suspected drug lab, pursuant to Idaho Code §39-7110.

7. Incident 2000-340 – Request for authorization to issue deficiency warrants in the amount of $492.54 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident on January 5, 2000 in Sandpoint, Idaho, pursuant to Idaho Code §39-7110.
      Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.

    DEPARTMENT OF ADMINISTRATION

8. Rebecca Fry
Request for authorization to pay accrued compensatory time for the following employees who have been involved in time-saving and worthwhile projects over the past several years, in addition to performing regular services.
        Marylou Daley Financial Specialist 245.10 hours
        Mike Mead Sr IT Network Analyst 64.80 hours
        James Price Communications Manager 92.00 hours
        Kathy Uhiling Postal Services Manager 42.20 hours

      Rebecca Fry reported they would like to pay the four employees compensatory balances accrued the past several years, and said the vacation balances for the employees are at maximum. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


9. Michael Adkins, Deputy Attorney General
    Request for approval of Recognition of Assignment as executed by Assignor EnviroSearch International, Inc., Boise, Idaho and Assignee Millennium Science & Engineering, Inc., McLean, Virginia, for Environmental Consulting Services as described in DPW Project numbers 95-802, 95-803, 98-804, 98-816 & 98-818, pursuant to Idaho Code § 67-1027
      David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


10. UNIVERSITY OF IDAHOMarty Peterson

    Request for authorization to (1) waive Moving Policy Rate Schedule V. Household Goods Weight Limitations (policy allows up to 15,000 maximum pounds) and (2) reimburse Dean David Thompson for additional moving expenses of $9,068.66. Dr. Thompson was hired as Dean of the College of Engineering effective July 1, 1999 and received approval from the Board to reimburse up to $13,000 in moving expenses.
      Marty Peterson reported University of Idaho made an error when they followed the University’s policy instead of the State Moving Policy, which limits Household Goods Weight to 15,000 maximum pounds. They are requesting authorization to waive the weight limit and reimburse Mr. Thompson an additional $9,068.66 in moving expenses. Marty stated Mr. Thompson’s signed employment contract waives the weight limit maximum. He said any further requests to the Board will reflect Board of Examiners policy. Ben Ysursa made a motion to recommend approval on the Consent Agenda because of legal ramifications, with the understanding the University has followed all moving regulations within the limits of the Moving Policy. David High seconded the motion. The motion passed unanimously


11. BOISE STATE UNIVERSITYBev Mushala

    Request for authorization to reimburse moving expenses in excess of the established policy for the following:

    Name Department Total Cost Allowable Difference
      John Gardner Engineering $8,500.00 $5,000.00 $3,500.00
      Kenneth Lawler Athletics $5,500.00 $5,000.00 $ 500.00
    Keith Paperfuss Office Info Tech $8,500.00 $5,000.00 $3,500.00
    Jeffrey Grimes Athletics $7,250.00 $5,000.00 $2,250.00
    Joyce Garrett Education $8,500.00 $5,000.00 $3,500.00
      Bev Mushala reported BSU is requesting approval to reimburse moving expenses in excess of the $5,000.00 established policy for the five employees. Ben Ysursa made a motion to recommend approval on the Consent Agenda, provided it is within the State Moving Policy guidelines. Darrell Manning seconded the motion. The motion passed unanimously.


12. IDAHO STATE LOTTERYCarol Hickman, Management Assistant
    Request for authorization to extend the time period for the annual leave cap to be lifted for Marjie Goar-Kenney, IT Systems Analyst Senior. On September 14, 1999 the Board of Examiners approved lifting annual leave caps until March 2000 for employees working in the Information Systems Department. The department is requesting an extension of the March 2000 date for Marjie Goar-Kenney until August 2000.
      Carol Hickman reported authorization was previously given to lift the annual leave caps until March 2000 for five employees working in the Information Systems Department. They are requesting extending the time period for Marjie Goar-Kenney’s until August 2000. Darrell Manning questioned if the agency could assure that her vacation hours would be taken. Carol stated Marjie should be able to take vacation time in July and August, and that the other four employees have reduced their vacation hours. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.



13. MILITARY DIVISIONLeRae Nelson, Military Division
    Request for approval of National Guard Reimbursement billing for Compensation and Medical payments for the period January 1 through March 31, 2000, pursuant to Idaho Code § 72-928. A recent legislative audit noted the quarterly billings have not been submitted to the Board of Examiners.
      LeRae Nelson reported she was advised by Legislative Services to establish a routine to present these claims to the Board pursuant to Idaho Code. She said significant costs have not occurred until the last two years. Darrell asked how long this law has been in the Idaho Code and John Elliott stated since 1949. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.

    DEPARTMENT OF TRANSPORTATIONSue Simmons, Controller

14. Request for authorization to pay compensatory time for the following employees, accrued during the set-up and implementation of the Integrated Financial Management System, which took place in calendar year 1997 and 1998. It is difficult for these individuals to take this time off along with their vacation time.

Harold Baxter 288.5 hours
Wallace C. Cahoon 146.5 hours
Richard W. Cate 108.0 hours
Kathyren D. Chase 231.0 hours
Suzanne Hawkins 100.0 hours
Mary Mangum 451.0 hours
Ron Magnum 429.0 hours
    Sue Simmons reported they would like to pay compensatory time balances for employees accrued during IFMS implementation. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. The motion passed unanimously.


15. Request for approval of Recognition of Assignment as executed by Assignor Promark, Inc., and Assignee Bitterroot Valley Bank, both of Lolo, Montana, for Idaho District 5 and 5 Pavement Marking IMG-0005(105) and IMG-006(104), pursuant to Idaho Code § 67-1027.
      David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


    STATE CONTROLLER’S OFFICEPeggy Haar

16. Request for authorization to implement House Bill 594 using the same treatment as was approved by the Board on July 6, 1999 for House Bill 37. The system will be modified to insure that no additional sick, annual leave or credited state service will accrue when an employee takes Earned Administrative Leave (EAL). A one-time program will search the file for EAL balances and calculate the amount of accruals to be applied to credited state service, and the sick and vacation leave balances. For those employees who have vacation balances near the limit, the same procedure as the comp time conversion would be used, convert any overage to EAL, which then may be used for leave.
      Peggy Haar reported she would like to implement House Bill 594 by treating EAL the same as compensatory time was treated for House Bill 37. Credited state service and leave will accrue when hours are worked instead of taken for EAL and compensatory time. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


17. Request for authorization to pay 80.0 hours accrued compensatory time for Rocky Bencken, IT Network Analyst, Bureau of Local Area Network, Division of Computer Services. Rocky has been unable to take this time off and has almost reached his maximum vacation accrual limits.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. The motion passed unanimously.

    ATTORNEY GENERAL

18. Notification that Anne Goodwin Crump of the Virginia firm of Fletcher, Heald & Hildreth, PLC has been appointed as a special deputy attorney for the purpose of representing Idaho Public Television in digital television applications before the Federal Communications Communication (FCC)., pursuant to Idaho Code § 67-1409.

19. Notification that Rex Blackburn of the firm of Evans Keane, LLP, and Shane O. Bengoechea, Attorney at Law, have been appointed as special deputy attorneys general for the purpose of representing the Idaho Department of Administration in the Primary Health Network, Inc. v. State of Idaho, Department of Administration, Case No. CV-OC-99-04127D, pursuant to Idaho Code § 67-1409.

      Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items 18 and 19. Darrell Manning seconded the motion. The motion passed unanimously.


INFORMATIONAL AGENDA

    STATE INSURANCE FUND

20. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of April 2000.
      Estimated expenditure for workers $7,500,000.00
      compensation claim costs, dividends
      and premium refunds

    Funds Expended in March 2000:

      Workers Compensation Claim Costs $ 7,183,088.12
      Dividend 29,253.04
      Commissions
      Policy Refunds 206,478.78
      Total $ 7,418,819.94

21. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for the month of April 2000.

      Estimated expenditures for $750,000.00
      Petroleum Storage Tank Fund
    Fund expended in March 2000:

      Payroll $ 80,052.67
      Operations 47,705.19
      Claim Costs 141,279.28
      Total $269,037.14
Page last updated on 07/13/2006 02:58:04 PM