STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
May 4, 2006
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:10 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Brad Foltman, Governor’s Office; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Lorrie Pond, Bureau of Hazardous Materials; David Tolman, Idaho Transportation Department; Judie Wright, Division of Financial Management; Kelly Nielsen, Department of Agriculture, Tom Dayley, Department of Agriculture; Bryn Field, Office of the State Controller, Brandon Woolf, Office of the State Controller, Audrey Musgrave, Office of the State Controller, Dan Goicoechea, Office of the State Controller
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on April 6, 2006.
Resolution: Mr. High moved to approve item 1. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.
2. Department of Administration
a. Request for recognition of assignment pursuant to Idaho Code §67-1027 from Meridian Marketplace LLC to Everett Davis.
b. Request for recognition of assignment pursuant to Idaho Code §67-1027 from Linc Leasing to Odiaga Rentals.
Resolution: Mr. Foltman moved to approve item 2. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
3. Department of Agriculture
Request for approval for deficiency warrant spending authority for the following items:
Total expenses $50,000
1. Potato Cyst Nematode Survey, Detection and Eradication Program
Personnel Cost $100,000
Operating Expenses $200,000
Total Expenses $300,000
2. Potato Tuberworm Survey, Detection and Eradication Program
Personnel Cost $40,000
Operating Expenses $60,000
Total expenses $100,000
3. Brown Garden Snail Survey, Detection and Eradication Program
Personnel Cost $15,000
Operating Expenses $35,000
4. Survey, Detection and Eradication Programs for Pests and Diseases
Total expenses $50,000
Personnel Cost $20,000
Operating Expenses $30,000
Audience with the Board: Tom Dayley said more money is needed for the end of the fiscal year in order to find the source of the nematode problem. Mr. Dayley said finding the source of the problem is expensive. A sample is taken every four feet of 500 acres and the samples have to be analyzed.
Discussion: Kelly Nielsen said there has been a negative market affects on the potato industry and other industries because of insect problems. Mr. Nielsen said the borders have been shut down between Canada and Idaho, which has not allowed potatoes and all products with dirt attached to go back and forth. Mr. Nielsen said the problem also affects the transport of all fresh potato products to other countries and potentially other states.
Resolution: Mr. Foltman moved to approve item 3. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
4. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Lorrie Pond
Request for authorization to issue deficiency warrants for reimbursement of response costs pursuant to Idaho Code §39-7110.
Resolution: Mr. Foltman moved to approve item 4. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
Date to Board
|Incident in Lewiston, Idaho involving a suspected meth lab.|
Incident date: 1/11/06
|Incident at BYU-Idaho in Rexburg, involving what was thought to possibly be a fire in a storage building containing multiple hazardous materials. The hazmat team found several jars of a White Phosphorous that had corroded the containers and leaked out.|
Incident date: 1/19/06.
|Incident in Old Town, Idaho involving a suspected meth lab.|
Incident date: 1/27/06
|Incident on I-90 at milepost 68 near Mullan, Idaho involving a semi-truck accident, resulting in a diesel spill of approximately 100 gallons.|
Incident date: 1/28/06
5. State Moving Policy and Procedures
a. In accordance with the State Moving Policy section III.E, all agencies are required to report any moving reimbursements incurred by their agency during calendar year 2005. Enclosed is the 2005 Moving Reimbursement Expense Report.
b. Legislative Update
Discussion: Mr. Woolf discussed the impacts of Senate Bill 1363 on the Board of Examiners. The impacts include:
· Bonus limit increases from $1,000 to $2,000
· Moving expenses
· Cost Savings Bonus limit increases from $1,000 to $2,000
· No dollar limits on recruitment or retention bonuses
· Shift differential changes from a fixed 5% to “up to 25%”
· Geographic differential pay based on economic conditions and cost of living
· FLSA executives will become salaried
- ineligible for overtime, EAL, Shift
- new vacation accrual rates – with a different max for first 5 years
· FLSA administrative, professional, computer – earn more vacation to
Mr. Woolf said the Division of Human Resources asked if they needed to take over the whole section of the Board of Examiner’s Web site on moving expenses. Mr. High said the Board of Examiners is a constitutional board and its constitutional duty to examine and allow or disallow claims against the state is not a duty that could be delegated to anyone else. He stated that an Idaho court case held that an agency that was required to adopt rules and did not was not subject to any adverse affect. The only affect pursuant to the APA is that the policies become “agency guidance documents” as defined in the APA and function as policies instead of rules.
Mr. Foltman expressed a need for better management within agencies of their moving reimbursements. Mr. Foltman said there seems to be some variation internally and externally about costs that are allocated to employees being moved.
6. Attorney General
a. Notification that Mary V. York of the firm of Holland & Hart, LLP, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the Idaho Transportation Department in the case of State of Idaho vs. BCM&W Family Limited Partnership, Case No. CV-2004-0006335.
b. Notification that Mary V. York of the firm of Holland & Hart, LLP, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the Idaho Transportation Department in case of State of Idaho vs. Poleline Properties, LLC, Case No. CV-2005-0000016.
c. Notification that Lawrence E. Kirkendall, Attorney at Law, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Mericle v. Indust. Special Indem. Fund, IC# 05-503854, ISIF# 2006-1769.
7. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of April, 2006.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in March, 2006
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of April, 2006.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in March, 2006:
There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 10:02 a.m.
__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller
Minutes of State Board of Examiners or the Subcommittee Meetings
The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact firstname.lastname@example.org or call the Idaho State Controller’s Office at 334-3100.