STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
June 9, 2005
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:04 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Ann Heilman, Division of Human Resources; Dick Humiston, Health and Welfare; Robert Oberholzer; Division of Human Resources; Jason Urquhart, Department of Corrections; Sara Nye, Division of Financial Management, Judie Wright, Division of Financial Management; Marilyn Howard, Department of Education, Jana Jones, Department of Education, Rich Mincer, Department of Education; Dana Hanson, Office of the State Controller, Brandon Woolf, Office of the State Controller, Dan Goicoechea, Office of the State Controller, Bryn Field, Office of the State Controller
1. Minutes – Approved
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on May 5, 2005.
Resolution: Mr. Goodenough moved to approve item 1. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.
2. Department of Administration – Approved
Request for recognition of assignment pursuant to Idaho Code §67-1027 from Empire Airlines, Inc. to Hugh Magnussen.
Resolution: Mr. High moved to approve item 2. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.
3. Secretary of State – Approved
Request for consideration of the Idaho Code distribution list pursuant to Idaho Code §73-212.
Resolution: Mr. Foltman moved to approve item 3. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
4. State Controller’s Office – Approved
Request for approval of proposed Legislative Services audit contract pursuant to Idaho Code §67-2027.
Audience with the Board: Dana Hanson addressed Mr. Foltman’s question asking how this audit compares with prior audits. Ms. Hanson stated there was no difference in audit requirements, there are usually not a lot of bidders, and the price goes up every year.
Resolution: Mr. Foltman moved to approve item 4. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
5. Public Health Districts – Approved pending 1% CEC certified by controller.
Request for approval of distribution of FY 2006 state funds to Public Health Districts
Audience with the Board: Sara Nye addressed Mr. Foltman’s question concerning the distribution of FY 2006 state funds and house bill 395 by clarifying the request was submitted with everything but the 1% CEC.
27th pay period
Resolution: Mr. High moved to approve item 5 with the 1% CEC contingent on future events. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
6. Department of Health and Welfare – Item 6a. deferred pending DHR review. Item 6b approved.
a. Request to pay State Hospital North physicians and nurse practitioner cash compensation for overtime worked.
PCN 1616 1.00 Physician, Clinical Director Psychiatrist
PCN 6604 1.00 Physician, Psychiatric Specialist Psychiatrist
PCN 6616 1.00 Clinical Specialist Nurse Practitioner
PCN 5115 0.50 Physician, Medical Director Internist
b. Request to transfer $102,192,600 from the General Fund to the Cooperative Welfare fund #0220 during the fourth quarter of FY2005.
Audience with the Board: Mr. Humiston addressed the board and stated State Hospital North parallels what was done at State Hospital South. Mr. Humiston said Hospital North has a limited number of medical staff and this staff is on call to provide coverage in emergency situations. Mr. Humiston said it is cheaper and may be a recruitment tool to get psychiatric positions filled by paying comp time and on call time on an ongoing basis rather than using contracts.
Discussion: Mr. Foltman stated this situation was not the same as Hospital South because Hospital South’s request regarded positions and Hospital North’s situation was about vacant positions and gravitated to a more comprehensive model. Mr. Goodenough mentioned legislation may need to be drafted to address this problem. Robert Oberholzer stated something needed to be done to make sure similar situations are treated equally and that an additional study on nurse practitioners would also be needed. Mr. Foltman stated DHR needed to do further analysis on Hospital North and South and look in to future statewide policy.
Resolution: Mr. Foltman moved to hold Item 6.a pending analysis by DHR. Item 6 b. was approved. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
7. Department of Correction – Removed
Request for authorization to allow drug dog handlers to obtain the drug dogs when the dogs are declared surplus property.
Audience with the Board: Jason Urquhart addressed the board and mentioned handlers could buy dogs from the animal shelter as a possible solution to their problem. Mr. Goodenough stated the animal shelter was the solution that would allow handlers to obtain the dogs and not infringe upon state policy.
Resolution: Mr. Goodenough moved the Department of Corrections explore the shelter option as a way for handlers to obtain custody of drug dogs. Mr. Foltman seconded the motion and item 7 was removed from the Regular Agenda.
8. Department of Education – Approved 80% paid with 20% of balance to be used by employee.
Request for authorization to pay accrued comp time for three limited service position employees working on the Idaho Information and Management System project from the J.A. and Kathryn Albertson grant rather than from state funds.
||PCN||Comp Time Accrued||Pay Rate||Salary Amount||Benefits Amounts||Total Payout|
ISIMS Manager, Local Deployment
|0761||536 hrs. ||$29.03||$15,560.08||$3,233.37||$18,793.45|
ISIMS Project Analyst
|0766||154.7 hrs||$25.10 ||$3,882.97||$806.87||$4,689.84|
ISIMS Manager, Professional Development
Audience with the Board: Superintendent Marilyn Howard, Dr. Jana Jones, and Dr. Rich Mincer addressed the Board.
Discussion: Dr. Jana Jones said the Albertsons Foundation funded the Idaho State Information and Management System project providing 35 million dollars for a five-year period. A pilot program prior to this project exemplified how the department wanted ISIMS to run. The state legislature gave authorization to implement ISIMS in all the school districts in Idaho.
Four school districts had pilots issued, however, the management team rolled out the project to 25 more school districts. Positions were allocated to the State Department of Education and six positions were filled. They were team lead positions. Additional hours increased comp time balances.
In September the Foundation was concerned about the project. They contracted for an evaluation and changed management. By October there was a re-plan and re-direction. Team leads were asked to redirect the project.
In December the board pulled the project because they could not afford it. Throughout the state, implementation was discontinued. Employees were concerned about putting in a new data program. All these things caused an increase in comp time.
When the project was completed in September, two people transferred to positions in the department. They were not allowed to transfer comp time to another funding source. Through the grant fund, Albertsons said they would pay for these employees accrued comp time.
Dr. Marilyn Howard said Albertsons operation had sole discretion over management of employees. Throughout the process the Department of Education became concerned about time management and the physical and emotional health of the ISIMS team. An intervention with the board was attempted, but it did not work.
In response to a question about functioning systems in the school districts Dr. Jones said by the middle of August 100% of the districts would be transferred to a working system.
Mr. Foltman said when contractors have authority it can lead to employee abuse. A situation like this could put a chill on future private sector relationships.
Dr. Howard said the people working on this job were working with their hearts and they thought they could do it.
Dr. Jones said the Foundation has retained some control to continue to the end of the project. In answer to Mr. Foltman’s questions about the employees, they did accept positions knowing they may or may not get compensated.
Ann Heilman stated she was confused on how employees could be denied comp time approval and wondered if it was a legal issue.
Mr. High said as a policy matter, a lesson should be learned on mixing the private and public sector and employees should not take the burden.
Mr. Foltman said legislation may be needed to help prevent future situations like this.
Resolution: Mr Foltman moved to approve 80% of comp time be paid off by the J.A. and Kathryn Albertson grant and 20% managed by employee taken leave. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
9. Attorney General
a. Notification that Richard A. Skinner of the firm of Skinner Fawcett has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the case of Idaho Water Resource Board / Water Rights Acquisition Financing and Mitigation Program.
b. Notification that Phillip S. Oberrecht of the firm of Hall, Farley, Oberrecht & Blanton has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the case of Idaho Department of Transportation / AT&T / Touch America
c. Notification that Ann Goodwin Crump of the firm of Fletcher, Heald & Hildreth in Arlington, Virginia has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the case of Idaho Public Television – Federal Communications Rule Changes.
d. Notification that Charles Barnhill, Jr. of the firm of miner, Barnhill & Galland in Madison, Wisconsin, and Robert S. Libman of the firm of Miner, Barnhill & Galland in Chicago, Illinois have been appointed pursuant to Idaho Code §67-1409 as special deputy attorneys general for the purpose of representing the State of Idaho in the case of Pharmaceutical Industry Average Wholesale Price Litigation, MDL No. 1465; C.A. No. 01-012257-PBS
10. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of May 2005.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in April 2005
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of May 2005.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in April 2005:
There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 10:10 a.m.
__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller
Minutes of State Board of Examiners or the Subcommittee Meetings
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