STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
May 6th, 2004
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Judie Wright, Governor’s Office; Tim Hurst, Office of the Secretary of State; Dave High, Office of the Attorney General; and Steve Kenyon, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were Peggy Davis, Boise State University; Marty Peterson, University of Idaho; Kathy Osborn and Robert Hanson, Department of Environmental Quality; Gary Ward, Bureau of Hazardous Materials; Eric Beck and Joni Booth, Department of Labor; Jeff Seward, Department of Fish & Game; and Ann Heilman, Department of Human Resources.
· CONSENT AGENDA
1. Minutes - Approved
Approval of official minutes for the meeting of the subcommittee to the Board of Examiners on April 8, 2004.
Resolution: Ms. Wright moved to approve the minutes as presented. Mr. High seconded the motion. The motion carried with a unanimous voice vote.
· REGULAR AGENDA
2. Boise State University—Peggy Davis, Relocation Specialist – Referred to Subcommittee for policy recommendation. – RECOMMEND APPROVAL OF AMMENDED REQUEST
a. Boise State University requests authorization to reimburse moving expenses up to $20,000 for the position of Provost, PCN 1102. This position was originally approved for $5,000 on February 5, 2004. The annual salary for this position is $141,104.
b. Boise State University requests authorization to reimburse moving expenses up to $20,000 for the position of Dean of the Department of Education, PCN2246. This position was originally approved for $5,000 on February 5, 2004. The annual salary for this position is $107,635.
Audience with the Board: Ms. Davis amended the initial request of $20,000 to 10% of base salary. She offered additional information to the subcommittee regarding the average cost to move executive level candidates from various parts of the country.
Discussion: Ms. Wright stated that Brad Foltman had researched this topic and recommends keeping the current policy in place for positions with salaries under $100,000 and amending the policy to allow for up to 10% of base salary for positions over $100,000. Mr. High expressed that this request would be consistent with such policy.
Resolution: Ms. Wright moved to approve item 2 as amended to 10% of base salary. Mr. High seconded the motion. The motion carried with a unanimous voice vote.
3. University of Idaho – Marty Peterson, Assistant to President – RECOMMEND APPROVAL
a. Request to reimburse moving expenses of up to $13,000 for Dr. Judith Parrish, Dean for the College of Science to move from the Tucson area to Moscow. Payment of Dr. Parrish’s moving expenses will be from General Education state funds. The annual salary for this position is $145,017.60. This position was previously approved for up to $10,000 on March 11, 2003.
b. Request to reimburse moving expenses of up to $6,500 for Rick Darnell, Executive Director of the Vandal Scholarship Fund for the Department of Athletics to move from Carlyle, Illinois to Moscow. The annual salary for this position is $65,000. This position was previously approved for up to $5,000 on September 4, 2003.
c. Request to reimburse moving expenses of up to $18,000 for Timothy White, University of Idaho President to move from Corvallis, Oregon to Moscow, Idaho. Payment of President White’s moving expenses will be from general education state funds. The annual salary for this position is $162,000.
Audience with the Board: Mr. Peterson corrected the annual salary amount in item 3c. President White would be $162,000 in general funds and an additional $108,000 from the University Foundation making a total of $270,000. He expressed that items 3a and 3c would be consistent with the new policy recommendation and asked that the subcommittee consider item 3b.
Discussion: Ms. Heilman stated that good HR policy would allow for a phasing in of the new policy and to allow for a grace period to help agencies adjust to the new policy. Mr. High concurred. Mr. Kenyon stated that the weight limit is exceeded in item 3c. and needed to be addressed by the subcommittee. Mr. High suggested that the policy in regards to executives
Resolution: Mr. High moved to approve items 3a and 3c and to allow an exception to the weight limit for item 3c and to apply the new policy prospectively and approve item 3b. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.
4. Department of Environmental Quality – Kathy Osborn, Human Resource Officer and Robert Hanson, Mine Waste Program Manager – RECOMMEND APPROVAL
Request to reimburse moving expenses:
Audience with the Board: Ms. Osborn expressed the unique qualifications required for this position and that the candidate’s actual moving expenses would be closer to $12,000.
Waste Management & Remediation Division
State General Fund
Discussion: Mr. Kenyon expressed that this item would be resolved by the decision of the board on the new moving policy. He stated that if the board wished to apply the policy from the date it was approved then the approved amount would be $5,000, but if the board decides to apply the policy prospectively then $9,000 would be approved.
Resolution: Mr. High moved to approve item 4 conditioned on if the boards decision on the new policy. Ms. Wright seconded the motion. The motion carried with a unanimous voice vote.
5. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Gary Ward, Project Manager – RECOMMEND APPROVAL
Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during April pursuant to Idaho Code §39-7110.
Audience with the Board: Mr. Ward summarized the incidents and explained that full reimbursement is expected for 2004-0134.
Date to Board
Boat sinking, leaking fuel
Strange odor in mail
Meth Lab in residence
Meth Lab in residence
Meth Lab in residence
Oil sheen on lake, unknown spiller
Drug lab in trailer
Discussion: Mr. High inquired as to what type of equipment is used to clean fuel that has leaked into a lake. Mr. Ward explained that highly specialized vacuums and absorbent buoys are used to clean spills in bodies of water.
Resolution: Mr. High moved to approve item 5. Ms. Wright seconded the motion. The motion carried with a unanimous voice vote.
6. Department of Labor – Eric Beck, Deputy Director and Joni Booth, Financial Executive Officer
Request for approval to use Penalty and Interest monies under Idaho Code 72-1348 for the consolidation of the Departments of Commerce and Labor in the amount of $250,000. The balance in the Penalty and Interest fund is $608,668.24.
Audience with the Board: Ms. Booth explained the need for paying for automation, strategic planning, and other miscellaneous items related to the merger of the Departments of Commerce and Labor.
Discussion: Mr. Hurst inquired whether the merger was intended to save money. Ms. Wright explained that the statement of purpose was to improve services and not necessarily to save money.
Resolution: Mr. High moved to approve item 6. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.
7. Department of Fish & Game – Jeff Seward, Fiscal Officer
Request for payment of 221 hours of compensatory time accrued by Mr. Craig Wiedmeier during the design, development and implementation of a mission critical license vendor system. Mr. Wiedmeier is at his maximum vacation limit.
Discussion: Mr. High inquired as to why Mr. Wiedmeier was not able to take time off. Mr. Seward explained the nature of the work Mr. Wiedmeier was engaged in and the importance of this system. Mr. Kenyon asked the subcommittee for permission to work with Ms. Heilman on defining what constitutes unusual circumstances. Mr. High requested that Mr. Kenyon and Ms. Heilman move forward on this request.
Resolution: Mr. High moved to approve item 7. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.
8. Attorney General
Request for approval of an authorized list of private sector lawyers to represent the interests of Risk Management.
Discussion: Mr. High explained the benefits of having this list.
Resolution: Mr. High moved to approve item 8. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.
Miscellaneous Discussion: Mr. Kenyon expressed to the subcommittee the need to explain the new policies to agencies. He stated that sending the policies out to the agencies and then having a meeting where they could come and ask questions would be beneficial to the agencies and to the board in clearing up confusion.
· INFORMATIONAL AGENDA
9. Attorney General
Notification that Randall A. Peterman of the firm of Moffatt, Thomas, Barrett, Rock & Fields has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Wheatland Agri-Business and Associated Business Entities – Idaho Department of Agriculture/Commodity Indemnity Account Fund.
10. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of April.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of April.
Estimated expenditure for Petroleum Clean Water Trust Fund
There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 9:50 a.m.
__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller
Minutes of State Board of Examiners or the Subcommittee Meetings
The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact firstname.lastname@example.org or call the Idaho State Controller’s Office at 334-3100.