STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
July 7, 2005
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:04 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were Ann Heilman, Division of Human Resources, Robert Oberholzer; Division of Human Resource; Dick Humiston, Health and Welfare; Joni Booth, Department of Commerce and Labor; Brandon Woolf, Office of the State Controller, Bryn Field, Office of the State Controller, Steve Allison, Office of the State Controller, Sherrill Geddes, Office of the State Controller
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on June 9, 2005.
Resolution: Mr. Foltman moved to approve item 1. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
2. Department of Administration
Request for recognition of assignment pursuant to Idaho Code §67-1027 from MSR North Associates, L.P. to Boise Airport Center, LLC.
Resolution: Mr. High moved to approve item 2. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
3. Idaho Commerce and Labor – Joni Booth, Financial Executive Officer
Request authorization by the Board of Examiners to use Penalty and Interest monies under Idaho Code §72-1348(b) for the following:
a. Up to $8,000 annually for the cost of the Lakes Commission collocation in the department’s Sandpoint local office.
b. Up to $22,000 for payment of membership dues for the Idaho Department of Commerce and Labor to the National Association of State Workforce Agencies (NASWA). Dues for the current year are $18,000.
Audience with the Board: Joni Booth addressed the board.
Discussion: Mrs. Booth explained the Lakes Commission does not have funds to pay for office space so the Department of Commerce and Labor offered space of their own for the Lakes Commission to use. Commerce and Labor wants permission to pay the rent for the Lakes Commission and referred to Idaho Code 72-1348(b): “For the payment of costs of administration including costs not validly chargeable against federal grants” as a statement that would allow them to pay these costs. Mr. Goodenough said an administrative activity would normally refer to their own department and not a commission that is under the Department of Environmental Quality’s jurisdiction. Mr. Foltman mentioned the importance of specific transaction needed for auditing purpose. Mr. Goodenough mentioned paying for the Lakes Commission is not part of the Department of Commerce and Labor’s mission, but the Department of Environmental Quality.
Resolution: Mr. Foltman moved to hold Item 3.A pending analysis by the Subcommittee to the Board of Examiners and discussion with the Department of Environmental Quality. Mr. High seconded the motion. The motion carried on a unanimous voice vote. Mr High moved to approve item 3.B. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
4. State Controller’s Office – Steve Allison, Deputy State Controller, Division of Statewide Accounting
Request for approval of a draft policy to address past due and disputed transactions between state agencies.
Audience with the Board: Steve Allison and Sherrill Geddes addressed the board.
Discussion: Mr. Foltman mentioned the State Controller’s Office has the ability to implement policy without the board’s approval, but a claim would come before the board if this policy does not work. Mr. Allison said he hopes with the implementation of a policy that says departments need to pay their bills or take their claim before the Board of Examiners, agencies will be encouraged to pay their debts. Mrs. Geddes said not all agencies are willing to pay their bills and mentioned a situation where the Department of Administration was not willing to pay a bill to the Department of Lands. Mr. High mentioned adding wording to procedure #3 that would, in effect, require the controller’s office to give their recommendation to the board with any submission.
Resolution: Mr. High moved to approve item 4 with a change to the wording of procedure item 3 by adding “along with the Office of the State Controller’s recommendation for resolution.” Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.
5. Department of Health and Welfare – Karl B. Kurtz, Director, – Item a. was removed from June’s Board of Examiner’s meeting pending DHR review. Anne Heilman will present DHR’s findings.
a. Request to pay State Hospital North physicians and nurse practitioner cash compensation for overtime worked.
PCN 1616 1.00 Physician, Clinical Director Psychiatrist
PCN 6604 1.00 Physician, Psychiatric Specialist Psychiatrist
PCN 6616 1.00 Clinical Specialist Nurse Practitioner
PCN 5115 0.50 Physician, Medical Director Internist
b. Request to transfer $126,462,800.00 from the General Fund to the Cooperative Welfare fund #0220 during the first quarter of FY2006.
Audience with the Board: Ann Heilman addressed the board.
Discussion: Mrs. Heilman said all individuals need to be treated equally in the issue of paying comp time. Mrs. Heilman mentioned a new compensation manager is busy working on an improved approach to dealing with comp time that should cause less requests to come before the board. Mr. Foltman mentioned what was done for State Hospital South was good budget management practice, but with management internally on State Hospital North, caps would need to be implemented. Mr. High mentioned putting a time limit on the approval, especially if an alternative solution is going to be available in the future. Mrs. Heilman said approval of this request through the end of the fiscal year would be sufficient.
Resolution: Mr. High moved to approve item 5.A through the end of fiscal year 2005. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote. Mr. Foltman moved to approve item 5.B. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
6. State Controller’s Office
a. Notification of closure of rotary fund 0890 for the Idaho State Controller’s office effective June 14, 2005.
b. Notification of closure of rotary fund 0870 for the Idaho Public Utilities Commission effective June 29, 2005.
7. Attorney General
Notification that Lawrence E. Kirkendall, Attorney at Law, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Special Deputy Attorney General Appointment – Timothy Jon Woods v. ISIF, ISIF Claim No. 2005-1712; I.C. No. 03-513878.
8. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of June 2005.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in May 2005
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of June 2005.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in May 2005:
There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 9:45 a.m.
__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller
Minutes of State Board of Examiners or the Subcommittee Meetings
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