STATE BOARD OF EXAMINERS
MINUTES – Sub-committee Meeting
May 10, 2011 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:40 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Wayne Hammon, Division of Financial Management; Tim Hurst, Deputy Secretary of State; Steven Olsen, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Jarod Dick, Bureau of Homeland Security; Jodi Osborn, Department of Health and Welfare; Marty Peterson, University of Idaho; David Fulkerson, Division of Financial Management; Dan Goicoechea, Office of the State Controller; and Deborah Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Sub-committee to the Board of Examiners on April 12, 2011.
Resolution: Mr. Hurst moved to approve item 1. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
2. Bureau of Homeland Security
Discussion: Mr. Dick noted that there was nothing unusual in the list.
Date to Board
Haz Mat – Chemical Leak
|A container of an unidentified chemical was found on a public road, emitting a vapor cloud. A responsible party has not been identified. (TWIN FALLS)||05/10/2011|
Haz Mat – Chemical Leak
|A container of an unidentified substance was leaking in a mobile home community. (BANNOCK) |
(Responsible party paid in full 04/05/2011)
HazMat – Fuel Spill
|Unstable storage and transport of stolen fuel. Responsible Party has agreed to pay costs through restitution process – Order received. (CUSTER)||05/10/2011|
HazMat – Fuel Spill
|Fuel spill was discovered draining into Spokane River. No spiller identified. (KOOTENAI) |
HazMat – White Powder
|White powder was discovered in an envelope mailed to the correctional facility in Orofino, ID. Correctional facility is considered the Responsible Party as they requested testing by the Regional Response Team. (NEZ PERCE)|
|Suspected EOD found in parking lot of Sheriff’s Office/Jail. No responsible party has been identified. (KOOTENAI)|
HazMat – White Powder
|Unknown white powder was discovered in a public facility at a public park. Responsible party has been identified and BHS is coordinating restitution with the Gem County Prosecutor (in the event of non-payment). (GEM)|
Mr. Hurst asked regarding the second incident what a backfill rate is.
Mr. Dick explained that they use a backfill rate when someone is called to respond to a hazardous incident and then another person is called in to fill their regular shift position.
Mr. Hammon said that Custer County is so expensive because they do not have a response team and had to call Idaho Falls to help.
Mr. Olsen said most of the cost is associated with personnel. He asked Mr. Dick if they review the personnel costs when a request comes in to make sure totals are consistent with their allowed personnel costs pursuant to the contract.
Mr. Dick answered that yes, they do certify the rates are correct. The specific charges or rates their office does not review, but they do review that the charges that are being set forth are within the guidelines of the contracts.
Mr. Olsen said the Subcommittee does not have knowledge of each contract between each entity and the state.
Mr. Fulkerson commented that Mr. Dick reviews the paperwork that comes in to make sure the costs are consistent with the backfill overtime. BHS is relying on the biller (county) to certify that the costs they are billing the state for are actual costs, not marked up costs.
Mr. Olsen said the contract identifies the kind of personnel expenses that can be reimbursed, but not the specific amounts. Mr. Dick and BHS are relying on the local entity to correctly state what that charge is.
Mr. Dick answered that was correct.
Mr. Hammon recalled looking at contracts where they specified up to a dollar amount for medical monitoring.
Mr. Dick said the number is actually agreed upon with the various agencies and it is periodically reviewed. At this point, it is up to $20 per hour. Some agencies will submit costs lower than $20.
Mr. Olsen said the Board is relying on BHS to make sure these are the right amounts. And BHS is relying on the entities to make sure they are charging the correct amount.
Mr. Hurst asked how the hourly rate is determined for trucks and equipment.
Mr. Dick said they mirror the BLM equipment rental costs as their equipment rate.
Mr. Hammon questioned in regard to the third incident why the court ordered for a different amount than the amount that is listed.
Mr. Dick answered that the difference is the administrative costs from the Bureau for the time associated with documentation and filing the report.
Resolution: Mr. Olsen moved to place item 2 on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
3. Department of Health and Welfare
Request to revise April’s request that funds be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the fourth quarter of Fiscal Year 2011. In addition, it is also requested that funds be transferred from the Drug Court, Mental Health & Family Court Services Fund #0340 to the Cooperative Welfare Fund #0220 during the fourth quarter of Fiscal Year 2011.
Discussion: Ms. Osborn explained this is the final revision that they are aware of.
Resolution: Mr. Hurst moved to approve item 3 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
4. Military Division
Request for approval pursuant to Idaho Code §72-928 of payment of worker’s compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty in the amount of $2,526.33.
Resolution: Mr. Hurst moved to approve item 4 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
5. Ada County Sheriff’s Office
Request for approval pursuant to Idaho Code §31-2219, and Idaho Code §31-3203, for prisoners sentenced to ISCI and transported to the Ada County Jail upon a Judgment of Conviction or a Return on a Board Warrant for January 2011 through March 2011.
Mileage at $.40 per mile…$1,326.96
Mileage at $.25 per mile…$1,907.36
Total of Claim:…$3,234.32
Discussion: Mr. Hammon asked if the numbers have been reviewed.
Mr. Woolf answered that they have been reviewed.
Resolution: Mr. Hurst moved to approve item 5 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
6. University of Idaho
Request approval for an exemption to the State Moving Policy and Procedures above the 10% of salary allowed for a new faculty member.
Discussion: Mr. Olsen said that Idaho Code 67-5337 allows for the head of a department to have authority to decide whether to provide for moving expenses up to 10% of the person’s base salary or $15,000, whichever is greater. Exceptions to that maximum moving expense reimbursement may be granted if approved in advance by the department director.
Resolution: Mr. Olsen moved to remove item 6 from the agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
Mr. Hurst asked if there is a limit on the amount for exceptions.
Mr. Hammon said there is not, but perhaps DFM should see what exceptions have been granted and bring a report to a future Subcommittee meeting. It might be good to consider introducing legislation to help with this.
7. Department of Fish and Game
Notification that Mr. Greg Wooten has sold his home in Fairfield, ID.
8. Office of the Attorney General
a. Notification that Karl D. Vogt, Attorney at Law, has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the Idaho Transportation Department in Laughy v. Idaho Transp. Dept. and Imperial Oil.
b. Notification that Rene Martin, an employee at the Office of the Attorney General, has been approved according to Idaho Code 59-512 to accept additional outside employment at Boise State University to teach an online course.
9. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of March, 2011.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in March, 2011:
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in March, 2011:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.