C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
Thursday, May 22, 1997 - 9:00 a.m.
Office of State Controller’s Conference Room A


Members Attending: Mike Brassey, Office of Governor
David High, Office of Attorney General
H. W. Turner, Office of State Controller
Ben Ysursa, Office of Secretary of State

Visitors Attending: Ken Miracle, Department of Agriculture
Peggy Haar, State Controller’s Office
Maryann Gannon, State Controller’s Office
Greg White, State Controller’s Office
Rex Reagan, State Controller’s Office
Cynthia Elliott, Department of Correction
Gary Broker, Department of Health and Welfare
Dr. Rayburn Barton, State Board of Education
Drew Forney, State Insurance Fund
Tim O’Leary, Department of Law Enforcement
Ken Winkler, State Liquor Dispensary
Dick Transtrum, Department of Transportation
Maggie Beckstead, Division of Vocational Rehabilitation

    DEPARTMENT OF AGRICULTURE - Ken Miracle, Personnel Manager

1. Request for authorization to reimburse moving expenses up to a maximum of $1,000 to facilitate recruitment of Charles Hawley, for an Agricultural Safety Representative position.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.

2. Request for authorization to pay 322.5 hours compensatory time for Marvin R. Patten, Bureau Chief, Division of Animal Industries. Mr. Patten is unable to take the compensatory time off and his vacation balance is near maximum accrual limit.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.



STATE CONTROLLER’S OFFICE - Peggy Haar, Administrator, Division of Statewide Payroll; Greg White, Administrator, Division of Statewide Accounting; and Rex Reagan, Budget/Facilities Coordinator

3. Request for concurrence for the reduction in financial transaction fee rates for the Divisions of Statewide Accounting and Statewide Payroll effective June 1, 1997 through May 31, 1998, pursuant to Senate Bill 1285. This will affect non-general fund transactions only.

General Fund Rates

            Statewide Accounting $ .22 per accounting transaction
            Statewide Payroll $2.01 per employee per payroll
New Non-General Fund Rates

            Statewide Accounting $ .31 per accounting transaction
            Statewide Payroll $3.11 per employee per payroll

        Hal Turner stated this is a reduction in financial transaction fee rates for Payroll and Accounting as per legislative authorization. Mike Brassey made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


4. Request for consideration of a standard approach to be used when employees transfer to positions in which they cannot use nor accrue leave.
        Peggy Haar reported that vacation leave is paid only upon termination from state employment according to the statutes. When an employee transfers to a position where they cannot accrue or use leave most feel vacation leave should be paid by the transferring agency. She would like a statement from the Board of Examiners to give to agencies when this issue arises. Mike Brassey stated this issue should be included in the group meeting he wises to convene for purposes of reviewing all aspects of compensatory time pay-offs, etc. Dr. Rayburn Barton reported leave accrual depends on whether they are faculty or not. David High moved this item be deferred and proceed with Mike’s suggestions to review. After discussion it was decided the Eastern Idaho Technical College issue should be resolved. David High made a motion to allow the Department of Correction to pay for Jacqueline Chambers’ annual leave balance before her transfer to Eastern Idaho Technical College. Ben Ysursa seconded the motion. Passed unanimously.



5. DEPARTMENT OF CORRECTION - Cynthia Elliott
    Request for authorization to pay 241.5 hours compensatory time for David Fulkerson, Accountant Sr. Mr. Fulkerson is unable to take the compensatory time off.
        Mike Brassey made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


    DEPARTMENT OF HEALTH AND WELFARE - Gary Broker, Administrator, Division of Management Services

6. Request for authorization for the temporary lifting of the statutory cap on vacation leave accrual for the following employees who are assigned to the Welfare Reform Project and the Electronic Benefits Transfer Project. The employees’ accrued vacation balances are at a level that will not allow them to take enough time off to prevent reversion of vacation hours. The caps will be reinstated as soon as the projects are completed and the employees are able to get their balances below the maximums.
          Welfare Reform Project Electronic Benefits Transfer Project
          Mary Anne Saunders Jerry Quick
          Pat Williams Brad Baird
          Pam Wiley
        Gary Broker stated these employees are assigned to priority projects and are at their vacation maximum. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


7. Request for authorization to reimburse moving expenses in the amount of $3,000 to fill the Physician/Epidemiologist position in the DHW Division of Health.
        Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


8. IDAHO STATE UNIVERSITY - Dr. Rayburn Barton, Executive Director, State Board of Education
    Request for authorization to reimburse moving expenses from University funds for the following:
      Dean, College of Education Dean, Graduate Studies
      Anticipated Starting Date: July, 1997 Anticipated Starting Date: July, 1997
      Limit: $10,000.00 Limit: $10,000.00
        Dr. Rayburn Barton reported the salary for the Dean, College of Education is approximately $87,000 and the Dean, Graduate Studies is $80-85,000. David High made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.
        Item #19 was discussed. Dr. Rayburn Barton reported that automobiles are no longer being used as hiring incentives at the universities and colleges. The Board of Education, however, does provide an automobile, or a mileage allowance, to presidents and the Director of Eastern Idaho Technical College. A follow-up policy will be made available to the Board according to Rayburn.


9. STATE INSURANCE FUND - Drew Forney, Manager
    Request for authorization to remove the statutory cap on vacation leave accrual and allow the following employees to accrue annual leave up to the new cap stated below based on the following criteria:
· Leave is not to exceed the Requested Accrual Maximum;
· Leave will be reduced to below each employee’s normal maximum accrual by December 31, 1997;
· The employees listed below are those directly involved in the new insurance software project or are picking up workloads for employees directly involved in the project;
· For the named employees, time will be reinstated that was lost since January 1, 1997 and the date this request is approved, and will accrue through June 30, 1997 up to the requested accrual maximum only.

Employee Current Accrual Maximum Requested Accrual Maximum
Francis Adams 288 hours 360 hours
Sue Balderston 336 hours 400 hours
Karen Buckanan 240 hours 300 hours
Bart Chaffee 288 hours 360 hours
Julie Cooper 336 hours 400 hours
Bob Creighton 288 hours 360 hours
Maryann Cunningham 336 hours 400 hours
Jeff Good 240 hours 300 hours
Brenda Johnson 240 hours 300 hours
Lisa Thomas 288 hours 360 hours
Mary McCoy 240 hours 300 hours
Katy Hickman 240 hours 300 hours
Jerry Pelton 240 hours 300 hours
John Marshall 336 hours 400 hours
Theresa Mann 240 hours 288 hours

        Drew Forney reported employees have been asked to not take vacation in order to implement the new software program. These employees are at the maximum limit. Ben Ysursa stated he doesn’t think the Board of Examiners has the authority to reinstate vacation balances that have been lost. Mike Brassey made a motion to recommend approval on the Consent Agenda for the remaining request and look at the reinstatement issue later. David High seconded the motion. Passed unanimously.


10. DEPARTMENT OF LAW ENFORCEMENT - Tim O’Leary, Personnel Officer
    Request for authorization to pay 50 hours compensatory time for R. Dan Charboneau, Deputy Chief, Criminal Investigation Bureau, Police Services Division accrued from June - August, 1996. Mr. Charboneau is unable to take this time off as he will assume new duties as the chief of the Bureau of Forensics Services on May 18, 1997.
        Tim O’Leary reported the compensatory time was earned while he was in a different position. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

        Item #20 was also discussed. Ben Ysursa stated the Department of Law Enforcement was not consistent with FLSA and the Sub-Committee had previously asked for the draft policy, which has been furnished. It appears they are now consistent with the statutes. Tim O’Leary has requested a statement from the Sub-Committee that the draft policy has been reviewed and it appears to be in order. A letter will be sent from J. D. Williams.


11. STATE LIQUOR DISPENSARY - Ken Winkler, Chief Financial Officer
    Request for authorization to raise the vacation leave cap for Richard W. Swarm and allow him to add 81.6 vacation hours to his current vacation leave balance of 177.3. Mr. Swarm accrued the 81.6 hours while working part-time as a temporary Liquor Stock Clerk for approximately sixteen months. The Public Employee Retirement System identified those months as eligible public employment for retirement credit. When the 81.6 hours are added to his current balance of 177.3 hours, the established maximum of 192.0 hours are exceeded by 66.9 hours.
        Ken Winkler stated if the vacation leave earned earlier is added to his existing balance, he will go over the maximum. David High made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.

    TRANSPORTATION DEPARTMENT - Dick Transtrum, Chief of Administration
12. Request for authorization to allow Michael R. Cameron and Tom Myklebust to accrue vacation leave beyond the allowable limit through June 1, 1997. These employees have been required to work extended hours due to spring flooding, and are at the maximum accrual limit of annual leave. The excess leave will be liquidated within 90 days of June 1.

13. Request for authorization to allow the following employees to accrue vacation leave beyond the allowable limit through December 31, 1997 during the final phase of implementing a new Integrated Financial Management System. The excess leave accrued will be liquidated before September 30, 1998.
      Rick Jones Nancy Liechty Tom Martin
      Lee Peckham Wilford Richardson Craig Schumacher
      Steve Steiner Forrest Anderson Greg Christensen
      Sheri Durham David Hall Sharon Bates
      Rita Boisselle Jim Csencsits Jeff Kopsa
      Laurie McAllister Don Nesbitt Nancy Wilson
      Cheryl Rost Tom Gilmore
        Mike Brassey made a motion to recommend approval on the Consent Agenda for Items 12 and 13. Ben Ysursa seconded the motion. Passed unanimously.
14. DIVISION OF VOCATIONAL REHABILITATION - Maggie Beckstead, Supervisor, Personnel and Training
    Request for authorization to pay 336 hours vacation leave for George J. Pelletier, Jr. upon his termination using SFY 1997 salary savings. The State Board of Education has accepted this action pending Board of Examiners approval.
        Mike Brassey made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


    OFFICE OF ATTORNEY GENERAL

15. Notification that Mr. Richard A. Skinner of the firm of Skinner & Fawcett, has been appointed to represent, as bond counsel, the Idaho Water Resource Board.

16. Notification that Mr. B. Newal Squyres, of the firm of Holland & Hart, has been appointed to represent the Department of Insurance, as liquidator of The Universe Life Insurance Company.
        Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items 15 and 16. Mike Brassey seconded the motion. Passed unanimously.


17. OFFICE OF SECRETARY OF STATE
    Request for approval of the 1997 Idaho Code Supplement distribution list, pursuant to Idaho Code 73-212.
        Mike Brassey made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.

INFORMATIONAL AGENDA
    STATE BOARD OF EDUCATION

18. Moving expense reimbursement report for the period of January 1, 1997 to March 31, 1997 for Boise State University, Idaho State University and the University of Idaho. Lewis-Clark State College did not have any moving expense reimbursements for the quarter.


19. Letter from Dr. Rayburn Barton regarding offering of vehicles as an incentive for hiring at the universities in response to January 14 letter from J. D. Williams.


20. Draft Policy from Department of Law Enforcement regarding FLSA Classifications.

    STATE INSURANCE FUND

21. Estimate of State Insurance Fund expenses to be paid by sight drafts for the month of April, 1997, pursuant to Idaho Code 72-927.
      Estimated expenditures for workers compensation
      claim costs, dividends and premium refunds $7,000,000.00
    Funds expended in March 1997:

      Workers Compensation Claim Costs $5,463,250.85
      Dividends
      Commissions 593,133.18
      Policy Refunds 389,312.89
      Total $6,445,696.92


    Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of April 1997, pursuant to Idaho Code 41-4919.
      Estimated expenditures for Petroleum
      Storage Tank Fund $ 500,000.00
    Funds expended in March 1997:

      Payroll $ 46,495.93
      Operations 28,896.21
      Capital Outlay
      Continuing Appropriations 24,973.47
      FSTF Claim Costs 136,604.73
      Total $ 236,970.34


22. Estimate of State Insurance Fund expenses to be paid by sight drafts for the month of May, 1997, pursuant to Idaho Code 72-927.
      Estimated expenditures for workers compensation
      claim costs, dividends and premium refunds $7,000,000.00
    Funds expended in April 1997:

      Workers Compensation Claim Costs $5,327,366.89
      Dividends
      Commissions
      Policy Refunds 343,259.66
      Total $5,670,626.35
    Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of May 1997, pursuant to Idaho Code 41-4919.
      Estimated expenditures for Petroleum
      Storage Tank Fund $ 500,000.00
    Funds expended in May 1997:

      Payroll $ 51,943.18
      Operations 32,822.22
      Capital Outlay
      Continuing Appropriations 22,364.93
      FSTF Claim Costs 163,693.42
      Total $ 270,823.75









May 22, 1997



MEMORANDUM

TO: Robert L. Sobba, Director
Department of Law Enforcement

FROM: J. D. Williams, Secretary
State Board of Examiners and
State Controller

SUBJECT: Draft Policy on FLSA Classifications

The draft policy from the Department of Law Enforcement regarding FLSA Classifications dated April 16, 1997 has been reviewed by the members of the State Board of Examiners Sub-Committee at their meeting held May 22, 1997.

It was determined by the members that the draft policy appears to be consistent with the Idaho Code.

JDW:pr

CC: Tim O’Leary, Human Resources Officer
Page last updated on 07/13/2006 03:45:51 PM