C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
May 24, 2001 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A


Attending: Brian Whitlock, Office of Governor
        David High, Office of Attorney General
        Ben Ysursa, Office of Secretary of State
        Keith Johnson, Office of State Controller

Visitors Attending:
        Marty Peterson, University of Idaho State Controller's Office
        Keith Hasselquist, State Board of Education
        Steve Kenyon, State Controller’s Office
        Anthony Meatte, Department of Juvenile Corrections
        Jeff Youtz, Legislative Services
        John J. Cline, Military Division
        Tim O’Leary, Idaho State Police
        David Tolman, Division of Financial Management
        Phillip Kottraba, Idaho Public Television
        Gary Ward, Bureau of Hazardous Materials
        Ann Heilman, Division of Human Resources

    UNIVERSITY OF IDAHOMarty Peterson

1. Request for authorization to reimburse moving expenses of up to $4,000 for Dr. Vladimir Aizen, Research Professor for the College of Mines and Earth Resources, effective June 24, 2001, from Santa Barbara, California to Moscow, Idaho.

2. Request for authorization to reimburse moving expenses up to $2,000 for Jason Ficca, Assistant Men’s Basketball Coach for the Athletic Department, effective April 15, 2001, from Ontario, Oregon to Moscow, Idaho.

3. Request for authorization to reimburse moving expenses up to $3,000 for Dr. Kathy Browder, assistant professor for the Department of Health, Physical Education, Recreation, and Dance, effective August 1, 2001, from Johnson City, Tennessee to Moscow, Idaho.

4. Request for authorization to reimburse moving expenses up to $3,000 for a vacant assistant professor of Dance position in the Department of Health, Physical Education, Recreation, and Dance, effective August 1, 2001.

5. Request for authorization to reimburse moving expenses up to $5,000 each for the vacant Athletic Strength Coach position, effective August 1, 2001.
      Marty Peterson reported Item #1 is to be paid from state funds and Items #4-5 are to be paid from non state funds. David High made a motion to recommend approval by the Sub-Committee for Items #1-5. Ben Ysursa seconded the motion. The motion passed unanimously.

6. Request for authorization to reimburse moving expenses up to $6,000 each Dr. Juan Alvarez, assistant professor for the Department of Plant, Soil, and Entomological Sciences, effective June 1, 2001, from Gainesville, Florida to Aberdeen, Idaho.

7. Request for authorization to reimburse moving expenses up to $10,000 each Dr. Monte Boisen, Chair for the Department of Mathematics, effective July 22, 2001, from Blacksburg, Virginia to Moscow, Idaho.
      Marty Peterson reported Item #6 and 7 are to be paid from state funds. David High made a motion to recommend approval by the Sub-Committee for Items #1-5. Ben Ysursa seconded the motion. The motion passed unanimously.


8. IDAHO STATE UNIVERSITYKeith Hasselquist, State Board of Education

    Request for authorization to reimburse moving expenses up to $5,000 for the following list of positions for the academic year 2001-2002:

    College of Arts & Sciences
    Biological Sciences 2.0 FTE Assistant Professor $39,000
    Biological Sciences 2.0 FTE Research Asst Professor $39,000
    Chemistry 1.0 FTE Assistant Professor $39,000
    Chemistry 1.0 FTE Adjunct Instructor $35,000
    English & Philosophy 2.0 FTE Assistant Professor $37,000
    Foreign Languages 1.0 FTE Assistant Professor $38,000
    Mathematics 2.0 FTE Assistant Professor $39,000
    Music 1.0 FTE Assistant Professor $37,000
    Music .5 FTE Assistant Professor $19,500
    Physics 2.0 FTE Assistant Professor $40,000
    Psychology 1.0 FTE Assistant Professor $39,000
    Sociology 3.0 FTE Assistant Professor $38,000
    College of Business
    Finance 1.0 FTE Professor $75,000
    Management 2.0 FTE Assistant Professor $65,000
    Marketing 1.0 FTE Associate Professor $70,000
    Marketing 1.0 FTE Professor $80,000
    College of Education
    Education Leadership 2.0 FTE Assistant Professor $40,019
    Education Leadership 1.0 FTE Assistant Professor $42,500
    Teacher Education 1.0 FTE Assistant Professor $38,500
    Teacher Education 1.0 FTE Assistant Professor $40,019
    Teacher Education 3.0 FTE Assistant Professor $42,500
    Regional Special Education 1.0 FTE Instructor/Consultant $50,000
    Physical Education 2.0 FTE Assistant Professor $42,500
    College of Engineering
    Computer Science 1.0 FTE Associate Professor $64,000
    Electrical Engineering 1.0 FTE Associate Professor $64,000
    Mechanical Engineering 2.0 FTE Associate Professor $57,000
    Nuclear Engineering 1.0 FTE Associate Professor $60,000
    College of Health Professions
    Dental Hygiene 1.0 FTE Assistant Professor $35,000
    Health Care Administration 1.0 FTE Professor $52,000
    Family Medicine 5.0 FTE 1st Year Residents $33,717
    Family Medicine 1.0 FTE 2nd Year Resident $35,006
    College of Pharmacy
    Pharmacy Practice & Admin Sci 1.0 FTE Clinical Assistant Professor $58,000
    Pharmacy Practice & Admin Sci 1.0 FTE Associate professor $68,000
    Student Affairs
    ASISU/Music 1.0 FTE Marching Band Director & AP $38,333
    ASISU/Comm & Theatre 1.0 FTE Assistant Professor/Forensics $40,000
    Campus Recreation 1.0 FTE Assistant Director/Aquatics & $31,824
    Sports Club
    Campus Recreation 1.0 FTE Assistant Director/Intramural Spts $26,038
    Student Unions 1.0 FTE Assistant Director/Student $41,000
    Organizations & Activities
    Student Unions 1.0 FTE Student Activities & Greek $26,928
    Organizations Advisor
      Keith Hasselquist reported this request is for authorization to reimburse moving expenses up to $5,000 for vacant positions the university is planning to recruit for this upcoming fall season. He said they use it as a tool for recruitment. Ann Heilman, Division of Human Resources, said a lot of recruiting is done on the Internet and feels recruiting quickly using moving reimbursement is the way of the future. She would like to see the moving policy more liberal. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


9. STATE CONTROLLER’S OFFICE - Steve Kenyon, Administrator, Division of Statewide Payroll
    Report on how Idaho Code §67-5329 applies to compensatory time payoff for employees who are in an executive/administrative classification. Also discuss a possible payroll system update to ensure vacation caps are replaced at the end of an approved vacation cap lift, and FLSA coding is returned to correct status after compensatory time payment.
      Steve Kenyon reported he ran a report to show the number of vacation caps for employees that have not been replaced after end date, and the number of FLSA codes that have not been returned to correct status after comp time payment. He said over twenty employees were coded in error. Steve said he is researching the possibility of modifying the payroll system to include beginning and end dates for vacation cap lifts and compensatory time payments. He will report back to the Sub-Committee members.
      Steve said he met with Ann Heilman and Dan Steckel from Division of Human Resources to prepare a draft policy on who is eligible for compensatory time payoff. Approximately ten states were surveyed to determine their policies on comp time for executive/administrative positions. It was found most states do not allow compensatory time accrual for those positions, and only one allows comp time payment at separation. One state defines emergency situations as reason for accrual, but does not allow payment. The 240 hours limit is from FLSA provisions and not Idaho statute. After discussion it was decided it should be clearly defined who is qualified for compensatory time accrual and payment, and make sure the agencies are notified. Disaster situations could be an exception to the policy. Brian Whitlock made a motion to ask the Division of Human Resources to continue work on the draft policy, contact agencies for their comments and concerns, and report back to the Sub-Committee members in July. Ben Ysursa seconded the motion. The motion passed unanimously.


10. DEPARTMENT OF FISH AND GAME
    Request for authorization to (1) lift vacation caps until July 1, 2002 and (2) pay compensatory time earned through May 26, 2001 for Stephen M. Barton. Mr. Barton’s request was pulled from the May 8, 2001 Board of Examiners meeting until the question of how Idaho Code §67-5329 applies to compensatory time payoff for employees who are in an executive/administrative classification could be researched.

          Annual Leave Comp Time
          Stephen M. Barton 336.0 471.6
      A representative from the Department of Fish and Game could not attend. Discussion was held on holding this request until the policy is clarified. Brian Whitlock said Mr. Barton received direction from the Department of Fish and Game Director that he would receive payment. Brian Whitlock made a motion to recommend approval on the Consent Agenda to pay 240.0 hours and take the remainder hours under advisement until the policy is clarified. After discussion Brian amended his motion to recommend approval on the Consent Agenda to pay 240.0 hours and encourage Mr. Barton to take the remaining hours off. Ben Ysursa seconded the motion. The motion passed unanimously.


11. DEPARTMENT OF JUVENILE CORRECTIONSAnthony Meatte, Chief Fiscal Officer
    Request for authorization to pay prior 6 month compensatory time for the following employees who are also at or near the maximum vacation balances. The requests for Paul Carroll, Anthony Meatte and Jack Cordon were pulled from the May 8, 2001 Board of Examiners meeting until the question of how Idaho Code §67-5329 applies to compensatory time payoff for employees who are in an executive/administrative classification could be researched.

          Paul Carroll, Div Admin, Community Services 26.0 hours
          Anthony Meatte, Div Admin, Admin Services/CFO 64.0 hours
          Jack Cordon, Div Admin, JCC-St. Anthony 246.0 hours
      Tony Meatte stated while waiting for a decision on Item #9, his request could be pulled and submitted later after the rules are defined. Brian Whitlock made a motion to recommend holding the request until a policy is defined. David High seconded the motion. The motion passed unanimously.


12. LEGISLATIVE SERVICESJeff Youtz, Budget & Policy Analysis
    Request for authorization to pay 252.0 hours compensatory time to Ross Borden. Mr. Bordon is one of two key LSO staffers assigned by the Legislative Council to plan, design and implement the operation necessary to carry out the work of the Constitutionally mandated Reapportionment Commission. It will be impossible for him to utilize the hours in time off.
      Jeff Youtz stated this one-time request for payment of compensatory time would fit the definition of employees eligible to be paid comp time. Brian Whitlock made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


13. MILITARY DIVISION - John J. Cline, Director, Bureau of Disaster Services
    Request for authorization to pay 52.0 hours compensatory time to Mr. Jonathan Perry, Mitigation Specialist, Bureau of Disaster Services for overtime hours accumulated while assisting the State of Washington March 121-24, 2001 during the recovery phase of the Nisqually Earthquake, DR-WA-1361.
      John Cline reported this is request for hours worked during an earthquake recovery phase and meets the definition of eligibility. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


14. IDAHO STATE POLICETim O’Leary, Human Resources Officer

    Request for authorization to pay accrued compensatory time for the following employees:
      Trish Christy, Management Assistant 36.5 hours
      Ms. Christy accrued the overtime because of some unusual projects at POST. She is near her vacation maximum and is barely able to take enough leave to avoid losing vacation time.

      Danny Ferguson, Supply Operations Supervisor 64.0 hours
      Mr. Ferguson has been involved in implementing changes in facilities management, warehousing, and material practices.
      Tim O’Leary reported most hours accrued by Trish Christy were under a covered FLSA code before she was transferred. This request meets the definition of eligibility. David High made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.


15. DIVISION OF FINANCIAL MANAGEMENTDavid Tolman, State Financial Officer
    Request for approval of payment to the families of Corporal James Moulson and Corporal Phillip Anderson, pursuant to Idaho Code §67-2028 establishing Peace Officer Death Benefits to the families for any peace officer killed in the performance of the officer’s duty. It is anticipated that the total of the payments would be $140,000, but would not exceed $200,000. This is contingent upon the certification of the Director of the Department of State Police that the deaths occurred in the performance of duty, and upon the final approval of the Memorandum of Understanding setting up the operational aspects of I.C. 67-2028.
      David Tolman reported this request is for approval of payment for families of peace officers who were killed. He has worked with Idaho State Police, Legislative Services and the State Controller’s Office to pay in this fiscal year. Idaho Code 67-2028 states the Board of Examiners shall authorize the issuance of a deficiency warrant after they are satisfied that the circumstances of the death occurred in the performance of the officer’s duty. It was decided the director’s certification that the death meets the same standards as the U.S. Department of Justice would satisfy the Board. Steve Kenyon is researching the taxation issue of death payments. Brian Whitlock made a motion to recommend approval on the Consent Agenda. David High seconded the motion with direction from the director that his approval is consistent with the U.S. Department of Justice standards. It was decided this should be on the Regular Agenda instead of the Consent Agenda.


16. IDAHO PUBLIC TELEVISIONPhillip Kottraba
    Request for authorization to pay Sandy Sutherland, Underwriting Account Executive, a bonus of $500.00, paid from private funds, during FY01. This is in addition to the $1,000 that she has already received this year.
      Phillip Kottraba reported they would like to give Ms. Sutherland a $500.00 bonus in addition to a $1,000 bonus previously received this year. They also request the bonus cap be lifted for this position on a continuing basis. In the past this was a commission type position and when it was changed, they hoped to use bonuses instead of commissions as an incentive. Discussion was held on changing the bonus situation. Ben Ysursa made a motion to recommend approval on the Consent Agenda with an annual request to the Board for written criteria from the department for the position to receive bonuses in excess of $1,000. David High seconded the motion stating the agency should set up criteria each year for their goals and how the goals have been met. The motion passed unanimously.

    BUREAU OF HAZARDOUS MATERIALS - Gary Ward
ID #
Description
Amount
Comments
17. 2001-1316
Drug Lab
$ 1,749.29
Nampa/Caldwell Fire
18. 2001-1083
Drug Lab
$ 348.32
Rupert Fire, MVERT
19. 2001-1567
Drug Lab
$ 2,105.32
Nampa/Caldwell Fire
20. 2001-1008
Drug Lab
$ 1,394.95
Lewiston/Moscow Fire
21. 2001-1221
Drug Lab
$ 1,102.98
Lewiston Fire
22. 2001-1232
Drug Lab
$ 330.94
Lewiston Fire
23. 2001-1255
Drug Lab
$ 363.59
Boise Fire
24. 2001-1501
Suspected Bomb
$ 667.86
Boise Fire
25. 2001-1471
Drug Lab
$ 488.24
Lewiston Fire
26. 2001-1496
Drug Lab
$ 587.52
Boise Fire
27. 2001-1497
Unknown liquid
$ 357.02
Boise Fire
      Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items #17-27. Brian Whitlock seconded the motion. The motion passed unanimously.

    OFFICE OF ATTORNEY GENERAL

28. Notification that Mary York of the firm of Holland & Hart has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Am. Trucking Assoc., Inc. v. State of Idaho, et al., Case No. CV-OC-9700724-D, pursuant to Idaho Code §67-1409.

29. Notification that Merlyn W. Clark of the firm of Hawley, Troxell, Ennis & Hawley, has been appointed as a special deputy attorney general for the purpose of representing former Governor Philip E. Batt in all matters related to the Hayden Lake Fire Protection Dist., et al. v. Alcorn, et al., Case No. C V-00-00525, pursuant to Idaho Code §67-1409.

30. Notification that Anthony M. Baldez of the firm of Benoit, Alexander, Sinclair, Harwood & High has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Brown, et al. v. Walton, et al., Case No. CV-01-1388; State File No. 2001-0250-001, pursuant to Idaho Code §67-1409.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items #28-30. David High seconded the motion. The motion passed unanimously.


INFORMATIONAL AGENDA
    STATE INSURANCE FUND

31. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of May 2001.
      Estimated expenditure for workers $10,000,000.00
      compensation claim costs, dividends
      and premium refunds

    Funds Expended in April 2001:

      Workers Compensation Claim Costs $ 5,792,459.78
      Dividend -0-
      Commissions 6,482.20
      Policy Refunds 145,540.06
                          Total $ 5,944,482.04
32. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of May 2001.

      Estimated expenditures for $750,000.00
      Petroleum Storage Tank Fund
    Fund expended in April 2001:

      Payroll $ 47,466.37
      Operations 10,311.42
      Claim Costs 109,050.92
      Total $ 166,828.71
Page last updated on 07/13/2006 02:45:50 PM