C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE
STATE BOARD OF EXAMINERS
Friday, June 5, 1998 – 9:00 a.m.
Office of State Controller – 4th Floor Training Room

Attending: Darrell, Office of Governor
        David High, Office of Attorney General
        H. W. Turner, Office of State Controller
        Ben Ysursa, Office of Secretary of State

Visitors Attending:
        Kathy Osborn, Department of Health and Welfare, DEQ
        Gary Broker, Department of Health and Welfare
        Clark Barnett, State Insurance Fund
        John McAllister, Department of Labor
        Dean Pierose, Department of Administration
        Tim O’Leary, Department of Law Enforcement
        Maggie Blackstead, Division of Vocational Rehabilitation
        Peggy Haar, State Controller’s Office

1. DEPARTMENT OF HEALTH AND WELFARE – DIVISION OF ENVIRONMENTAL QUALITYKathy Osborn, Human Resource Officer
    Request for authorization to waive the $1,000 limitation on bonuses for Phyllis Heitman, Administrative Secretary for Air and Hazardous Waste Division at the Division of Environmental Quality, per Idaho Code §67-5309C(b)(iii). DEQ proposes to award a one-time, lump sum bonus award of $1,000 and requests authorization to waive the PERSI bonus distribution in FY 98 of $525.00.

      Kathy Osborn stated they would like to give the bonus to Phyllis Heitman, which would be a total of $1,525.00. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

2. DEPARTMENT OF HEALTH AND WELFAREGary Broker, Administrator, Division of Management Services
    Request for authorization to pay overtime for the following employees currently working on the Medicaid Management Information System (MMIS) Implementation Project: The estimated overtime is between 10 and 25 hours per week for the duration of the project. Permission to pay overtime for the other staff members working with this implementation project was granted and is currently in effect until October 31, 1998.
                  Pamela Payton
                  VonCille Lasley
                  Sandra Hicks
      Gary Broker stated this overtime would be the same as the previously approved ones and would have an effective date to terminate approval. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


3. STATE INSURANCE FUNDClark Barnett, Financial and Administration Manager
    Request for authorization to pay 142.5 hours of overtime to Daniel Maxwell, IT Network Analyst, accrued during staffing shortages and conversion of network in the home office and five regional offices to NT servers. Mr. Maxwell resigned from the State Insurance Fund effective May 15, 1998.
      Clark Barnett stated SIF was short-handed and Mr. Maxwell was asked to work overtime. He said Maxwell received verbal assurance from upper management that he would be compensated for the extra hours. SIF management did not believe Board of Examiners approval would be required. Ben Ysursa said the statute is very clear in that when an employee terminates employment, he forfeits compensatory time. Ben Ysursa questioned whether if the statute would apply to the individual, and if so, what authority does the Board of Examiners have to overlook the forfeit? David High said that assuming the SIF is still a state agency, the statute would apply. He would assume it would continue in effect and also applies to Mr. Maxwell’s situation Darrell Manning said SIF is still considered a state agency but will operate with more independence. Clark Barnett said Mr. Maxwell was still on the payroll system (i.e. not yet purged) so he is still an employee. However, the Sub-Committee agreed that this has little bearing on the matter. David High made a motion to recommend approval on the Consent Agenda contingent on the Secretary to the Board receiving a letter from the SIF manager stating that Mr. Maxwell was definitely told he would be compensated for the overtime work in advance of working the overtime. Ben Ysursa seconded the motion. Passed unanimously.

      Peggy Haar said she still had a question on procedures regarding the SIF and if the agency would any longer be required to appear before the Board of Examiners on business matters. It was decided David High will prepare an Attorney General’s Opinion.
    DEPARTMENT OF LABORJohn McAllister, Deputy Director

4. Request for authorization to use another $250,000 of Penalty & Interest monies to fund the State Information Technology Training Program during Fiscal Year 1999, per Idaho Code §72-1348(b). The Board of Examiners previously approved $200,000 for this program.
      Darrell Manning said this is a very good program and has helped keep IT people in state government. They requested General Fund dollars from the legislature but were given spending authority to the Department of Administration. There is wide spread support of the program. Darrell Manning made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.

5. Request for authorization to use $18,000 of Penalty & Interest monies to pay 1998/1999 membership dues to the Interstate Conference of Employment Security Agencies, Inc., per Idaho Code §72-1348(b).
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.


6. Request for authorization to use $20,000 of Penalty & Interest monies as state matching and supplemental funds for the Idaho Rural Partnership federal grant, per Idaho Code §72-1348(b).
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.

7. Request for authorization to use $50,000 of Penalty & Interest monies to finance reengineering of the computerized information system used by the Wage and Hour Section, per Idaho Code §72-1348(b).
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.

DEPARTMENT OF LAW ENFORCEMENTTim O’Leary, Human Resources

8. Request for authorization to pay accrued compensatory time to the following members of the Bureau of Forensic Services (BFS): If these employees are required to reduce their compensatory time balances through taking time off, the laboratories will find it increasingly difficult to respond to the continually increasing demands for services placed upon them by the criminal justice community statewide.
              Aaron Brudenell 41.0 hours
              Rick Groff 22.5 hours
              Chester Park 46.5 hours
              Susan Williamson 94.5 hours
              Donald Wyckoff 90.8 hours

      Tim O’Leary stated these hours are for exempt employees. There are no plans to ask for additional people because there are three sites and 1/3 person is needed at each site. This seems to be the best way to handle the situation. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.
9. Request for authorization to pay 100 hours compensatory time to Michael C. Key, Information Technology Resource Manager, Bureau of Criminal Identification, accrued from December 1997 through mid-May 1998. Should he be required to reduce his compensatory time balance through time off, it would be extraordinarily difficult to meet the growing demands placed upon him and his activity and still ensure mission accomplishment.
      Tim O’Leary stated Michael Key has been kept very busy maintaining the data base but they could not justify adding a new employee. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


10. Request for approval of draft Moving Policy for the Department of Law Enforcement. They intend to use the policy as a cover sheet for the State of Idaho Moving Policy which will clarify that reimbursement may not always be at the maximum rate allowable by the state, and to outline their internal approval procedure.

      Tim O’Leary stated they wanted the employees to know up front that the Department may not pay maximum for each person submitting moving expense reimbursement requests. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

11. DIVISION OF VOCATIONAL REHABILITATIONMaggie Blackstead
    Request for authorization to exceed the $1,000 lump sum bonus amount during Fiscal Year 1998 for the following employees: Nine employees would receive an additional $400.00 each, one employee an additional $150.00, and one employee an additional $100.00. The bonuses are to be funded through salary savings incurred in FY 1998.
      Gladys Esquibel 700.00 Dave Cooper 1,000.00
      Sue Payne 750.00 Dick Stoneker 1,000.00
      Cal Pinkston 1,000.00 Maggie Blackstead 1,000.00
      Roger Button 1,000.00 Maya Babish 1,000.00
      Arnie Wallace 1,000.00 Steve Grupe 1,000.00
      Barry Thompson 1,000.00
      Maggie Blackstead stated this request is because they received the $400.00 bonuses from PERSI early and now Vocational Rehabilitation wants to give these additional bonuses and these employees have exceeded the upper Hay Plan pay scales limits. They would be funded by salary savings. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

12. ADA COUNTY PROSECUTOR
    Request for reimbursement of closed cases handled by the Ada County Prosecutor dealing with the prosecution of State Penitentiary inmates for 1997 in the amount of $13,778.91. Legislative Services Office has audited this claim, found the amount correct, and recommends payment of $13,778.91.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


13. SECRETARY OF STATE
    Request for approval of the 1998 Idaho Code Annual Distribution List, pursuant to Idaho Code §73-212.
          Agency Number
          Ada County 47
          Adams County 7
          Administration, Department of 5
          Aging, Idaho Office on 1
          Agriculture, Department of 5
          Attorney General, Office 44
          Auditor, Office of the State 5
          Bannock County 32
          Bar, Idaho State 1
          Bear Lake County 6
          Benewah County 10
          Bingham County 12
          Blaine County 12
          Blind, Commission for the 1
          Boise County 6
          BSU Library (Serials) 1
          Bonner County 16
          Bonneville County 20
          Boundary County 8
          Butte County 8
          Camas County 4
          Canyon County 41
          Caribou County 8
          Cassia County 14
          Clark County 6
          Clearwater County 9
          College of Southern Idaho State Controller's Office 2
          Commerce, Department of 1
          Correction, Department of 14
          Custer County 6
          Dairy Products Commission 1
          Deaf and Blind, School for the 1
          Dentistry, Board of 1
          Disaster Services 1
          Education, State Board of 1
          Education, State Department of 4
          Elmore County 15
          Employment, Department of (Legal) 5
          Endowment Fund Investment Board 1
          Engineering Examiners, Board of 1
          Environmental Quality, Division of 7
          Finance, Department of 2
          Financial Management, Division of 5
          Fish and Game, Department of (Legal) 8
          Franklin County 8
          Fremont County 4
          Gem County 8
          Gooding County 10
          Governor, Office of the 5
          Health and Welfare, Division of Management 34
          Health Districts, Conference of Idaho Public 8
          Human Rights, Commission on 1
          Idaho County 9
          Idaho State University 3
          Industrial Commission 5
          Insurance Fund, State 2
          Insurance, Department of 3
          Jefferson County 7
          Jerome County 14
          Juvenile Correction Center 1
          Kootenai County 40
          Labor & Industrial Services, Department of 6
          Lands, Department of 6
          Latah County 15
          Law Enforcement Training 1
          Law Enforcement Department (Admin Services) 26
          Law Library, Supreme Court 46
          Law Library, Supreme Court (Exchange) 32
          Legislative Auditor 2
          Legislative Budget Office 3
          Legislative Council 11
          Legislature, House of Representatives 25
          Legislature, Senate 18
          Lemhi County 8
          Lewis County 13
          Lewis-Clark State College 5
          Library, Idaho State 3
          Lieutenant Governor, Office of 1
          Lincoln County 8
          Liquor Dispensary 1
          Madison County 9
          Medicine, State Board of 1
          Military Division 1
          Minidoka County 12
          Nez Perce County 17
          North Idaho College Library 2
          Nursing, State Board of 1
          Occupational License Bureau 1
          Oneida County 5
          Owyhee County 8
          Parks and Recreation, Department of 2
          Payette County 9
          Peace Officers (P.O.S.T.) 1
          Personnel Commission 2
          Pharmacy, Idaho State Board of 1
          Power County 7
          Performance Evaluations, Office of 1
          Public Utilities Commission 8
          Public Works Contractors Licensing 1
          Real Estate Commission 1
          Retirement System, Public Employees 2
          Revenue and Taxation, Department of 18
          Secretary of State 5
          Shoshone County 15
          Tax Appeals, Board of 1
          Teton County 6
          Transportation, Department of 12
          Treasurer, Office of the State 1
          Twin Falls County 27
          University of Idaho State Controller's Office 33
          University of Idaho Library 1
          Valley County 10
          Vocational Education 1
          Vocational Rehabiliation 1
          Washington County 10
          Water Resources, Department of 4
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.
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