STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
June 8, 2006
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:05 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: David Fulkerson, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Lorrie Pond, Bureau of Hazardous Materials; David Tolman, Idaho Transportation Department; Laura Steffler, Office of the State Treasurer; Lisa Robbins, Commerce and Labor, Joni Booth, Commerce and Labor, John Mcallister, Commerce and Labor; Jeff Woods, Idaho School for the Deaf and Blind; Ann Heilman, Division of Human Resources, Bob Oberholzer, Division of Human Resources; Gene Bleymaier, Boise State University; Bryn Field, Office of the State Controller, Brandon Woolf, Office of the State Controller, Audrey Musgrave, Office of the State Controller, Dan Goicoechea, Office of the State Controller, Garry Lough, Office of the State Controller, Deb Finkbeiner, Office of the State Controller
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on May 4, 2006.
Resolution: Mr. Goodenough moved to approve item 1. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
2. Boise State University
Request for permission to reimburse Brent Pease, Assistant Boise State Football Coach, up to $13, 200 in relocation costs.
Annual Salary: $85,000
Audience with the Board: Mr. Bleymaier said with a coaching change in football, 11 full time position have been filled at BSU. Mr. Bleymaier said seven of those 11 positions had to be moved. Mr. Bleymaier said one of the seven positions went over the 10% moving allowance and asked permission to spend moneys to pay for actual expenses incurred.
Discussion: Mr. Goodenough asked if it was represented to Mr. Pease that his actual expenses would be paid, and not the expenses within the policy.
Mr. Bleymaier said it was, and that in the past BSU had been able to cover moving expenses and expected to be able to do so with the 10% allowed.
Mr. Fulkerson asked what the difference between Mr. Pease’s move, that caused it to go over, and the other six.
Mr. Bleymaier said the moving distance was longer and the family size was larger than the other coaches.
Mr. Goodenough asked how the vehicles were transported.
Mr. Bleymaier said he believed they drove the vehicles up themselves.
Mr. Fulkerson asked Mr. Bleymaier to provide more information on why Mr. Pease’s move was more expensive than the other moves at the Board of Examiner’s meeting.
Resolution: Mr. High moved to place item 2 on the regular agenda without a recommendation. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
3. Idaho School for the Deaf and the Blind
Request for permission to exceed the current $1,000 bonus limitation for Carrie Arkoosh, ISDB RN Manager.
Discussion: Mr. Fulkerson said it was not uncommon to have state employees that are at the top end of the salary scale, like Carrie Arkoosh, and said the situation present will change shortly and did not support exceeding the current bonus limit.
Mr. High said If DFM is concerned about policy implications he would support their position.
Ms. Heilman said she was concerned about employee relations and retention issues with RN Nurse Managers and said the issue present would not be a problem after July 1, 2006. Ms. Heilman said the Nurse Manager in this situation should be sent a message that what she is doing is important to the state by receiving her bonus.
Mr. Fulkerson said that after July 1, 2006, they would have more flexibility with this position and asked if it wouldn’t be better for retention and recruitment to reward the position with an ongoing type of increase.
Mr. Wood said when HS 395 came out, Carrie Arkoosh was already at the top of her salary code, which meant they couldn’t use TSI but had to use TSM. This counted against Carrie’s bonus. Mr. Wood said Carrie was only able to receive $462 rather than the $800 she had coming to her.
Mr. Fulkerson said he thought the issue would correct itself in a few weeks and asked if the RN class got some of the targeted money.
Ms. Heilman said she didn’t believe the RN manager got some of the targeted money. Ms. Heilman said Carrie was a RN at one point in the distribution and a RN Manager at another point in the distribution, which is why there were different caps used.
Resolution: Mr. High moved to defer item 3 to DFM to make a decision whether they wanted item 3 on the regular agenda with recommendation, or on the consent agenda with a recommendation to disapprove. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
4. Idaho Transportation Department
Request for approval for additional relocation costs of $2,000 for the hiring of a Senior Transportation Planner position in our Coeur D’ Alene District Office.
Audience with the Board: Mr. Tolman said ITD was requesting to increase the moving request up to a maximum not to exceed $7,000. Mr. Tolman said this item was similar to a request that happened a few years ago, where they had recruitment problems. Mr. Tolman said the new employee was hired at a salary just under $55,000 and the department was trying to be frugal in their move. Mr. Tolman said they were renting vans and driving them out and paying for a one way plane ticket and driving their vehicles back.
Discussion: Mr. Goodenoguh said it seemed like they were making a good attempt to save money.
Resolution: Mr. Goodenough moved to recommend approval of item 4 and place it on the regular agenda. Mr. High seconded the motion. The motion carried on a unanimous voice vote.
5. Office of the State Treasurer
Request for approval of the State Treasurer’s annual investment fee to be charged to state agencies for FY 2007 in accordance with Idaho Code 67-1210 and Idaho Code 67-3524.
Audience with the Board: Laura Steffler said the State Treasurer’s Office was almost cutting the investment fee in half due to a surplus in the general fund money. Ms. Steffler said this almost doubled the amount they had been collecting, so they are giving a fee holiday to agencies where they will charge no fees for three to six months in order to get their cash balance down. When the balance goes down they will start charging .00027% instead of .00042%.
Resolution: Mr. High moved to approve item 5. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
6. Idaho Commerce and Labor
Discussion: Mr. High said he does not have a problem supporting a state entity, but there might be some legal problems when supporting a non-profit. Mr. High said it might be possible to contract with a non-profit for a certain amount of money, for a certain amount of service. Mr. High said he would like to take the item under advisement and have someone do some research on it.
Request for approval to use Penalty and Interest monies under Idaho Code 72-1348 for the following:
Up to $100,000 to support Idaho TechConnect, Inc.
Up to $1,275,000 for construction of the department’s Idaho Falls local office building.
Mr. Mcallister said the legislature appropriated $300,000 for 07 for a similar organization and this was part of that.
Mr. High said he would also like someone find out if the legislature directly appropriated to a private entity, because he didn’t believe that was constitutional.
Resolution Mr. High moved to approve up to $1,275,000 for construction of the department’s Idaho Falls local office building on item 6 and deferred the request to use penalty and interest monies up to $100,000 to support Idaho TechConnect, Inc. until further review from Commerce and Labor. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
7. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor
Request for authorization to issue deficiency warrants for reimbursement of response costs pursuant to Idaho Code §39-7110.
Bureau of Homeland Security, Division of Military, Executive Office of Governor
Haz Mat Deficiency Warrant Report Form—Revised 1/13/04
Resolution: Mr. High moved to approve item 7. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
Date to Board
|Incident in Boise, ID involving a jet fuel spill of about 100 gallons at the Boise Airport|
Incident date: 2/10/06
|Incident at 11947 N. Bruss Road in Rathdrum, Idaho, involving a suspected meth lab.|
Incident date: 3/8/06
|Incident at 104 Highland Street in Hope, Idaho involving a suspected meth lab.|
Incident date: 3/8/06
Resolution: Mr. High moved to approve item 12. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
13. Department of Administration
Request for recognition of assignment pursuant to Idaho Code §67-1027 from Roylance & Associates P.A. to The Land Group, Inc.
Resolution: Mr. High moved to approve item 13. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
8. State Moving Policy and Procedures
Discussion: Mr. High said the legislature provided a statute that gave agency directors the right to use a portion of funds 10% or $15,000, whichever is less, for moving expenses. Mr. High said this provision allows department directors to approve exceptions without the board’s approval.
Ms. Heilman said DHR is supposed to implement a temporary rule on July 1, 2006, and asked for direction from the board on how this should be done.
Mr. High said rules should be written that reiterate the Board of Examiners moving policy.
Mr. High emphasized that the board’s constitutional authority will still allow them to review any claims against the state at any time.
Mr. High suggested DHR draft rules that do not conflict with the IRS policies and bring them before the board for review. Mr. High also encouraged the State Controller’s Office to bring any unusual moving expenses before the board.
9. Office of the State Controller
Notification of closure of rotary fund 0830 for the Idaho Commission of the Blind and Visually Impaired effective May 8, 2006.
Notification of closure of rotary fund 0826 for Correctional Industries effective June 1, 2006.
10. Attorney General
Notification that Bradlee R. Frazer of the firm of Technology Law Group, LLC, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of advising the Idaho State Lottery on intellectual property matters related to the Lottery’s creation and design of instant ticket scratch games.
Notification that Richard Wyde of the firm of Davis, Wright, Tremaine, LLP, in Seattle, Washington, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of reviewing and making recommendations as to the Requests for Proposals for the reprocurement of the Medicaid Management Information System and related work requested by the Idaho Department of Health and Welfare.
Notification that David E. Spurling, Colonel, IDARNG, Staff Judge Advocate, Idaho Army National Guards has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho Military Division in contract matters.
Notification that David Zaslowsky of the firm of Baker & McKenzie, LLP, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho defendants in case of G&T Terminal Packaging Co., Inc. v. Idaho Potato Commission, etal., Supreme Court of the State of New York, County of Bronx, Index No. 15034-06.
11. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of May, 2006.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in April, 2006
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of May, 2006.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in April, 2006:
There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 10:10 a.m.
__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller
Minutes of State Board of Examiners or the Subcommittee Meetings
The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact firstname.lastname@example.org or call the Idaho State Controller’s Office at 334-3100.