C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
June 10, 2004


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Steve Kenyon, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Rich Elwood, Department of Administration; Nancy McDaniel, University of Idaho; Jo Ellen Dinucci, Boise State University; Timothy J. O’Leary and Don VanCleave, Idaho State Police; Susan Lowman-Thomas, Division of Veterans Services; Gary Ward, Bureau of Hazardous Materials; Jay Prickett, Lottery Commission; and Jon Sowers, Department of Correction

· CONSENT AGENDA
1. Minutes - Approved

    Approval of official minutes for the meeting of the subcommittee to the Board of Examiners on May 6, 2004.

Resolution: Mr. High moved to approve item 1. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

· REGULAR AGENDA
2. Moving Policy Recommendation – Deferred
Discussion: Mr. Foltman expressed the importance of creating a policy that allows for competitive recruiting and fiscal responsibility. Mr. High suggested that discussion of this topic be taken up at the end of the meeting.



3. Department of Administration – Recommend Approval
    a. Request for approval for department to enter into an agreement with USDA Farm Service Agency, Aerial Photography Field Office to allow for a common statewide dataset to be collected to be used by multiple state agencies.

    b. Request for Recognition of Assignment from Sunhill Properties to Cole Village LLC.

    c. Request for Recognition of Assignment from Helmuth and Jennie Zivers to Michael Hulsey, c/o James Koon & Associates.


Resolution: Mr. High moved to approve item 3. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.


4. University of Idaho – Recommend Approval
    a. Request to reimburse moving expenses of up to $10,000 for Dr. Rick L. Edgeman, who has been hired as the Chair in the Department of Statistics for the College of Science. Dr. Edgeman’s salary is $86,112. He will be moving from Washington, D.C. to Moscow, Idaho. Payment of Dr. Edgeman’s moving expenses will be from general education state funds.

    b. Request to reimburse moving expenses of up to $10,000 for Dr. Jay Kenton, who has been hired as Vice President for Finance and Administration. Dr. Kenton’s salary is $155,001.60. He will be moving from Beaverton, Oregon to Moscow, Idaho. Payment of Dr. Kenton’s moving expenses will be from general education state funds.

    c. Request to reimburse moving expenses of up to $7,500 for Dr. John Tracy, who has been hired as Director of the Idaho Water Resources Research Institute. Dr. Tracy’s salary is $134,992.00. He will be moving from Reno, Nevada to Boise, Idaho. Payment of Dr. Kenton’s moving expenses will be from general education state funds.


Audience with the Board: Ms. McDaniel introduced the three parts of item 4, stating that all items will be subject to a written bid.

Discussion: Mr. Foltman inquired if these people had already moved. Ms. McDaniel responded that they had not. Mr. Foltman reviewed the current policy of 10% or $5,000 whichever is less, as well as possible changes that have been discussed for executive level positions. He stated that it is important to be competitive in hiring, while maintaining measures of cost control. Mr. High stated that the policy recommendation of using 10% of salary for executive level positions was deferred by the board in order to gather additional information. He pointed out that items b and c would fall into that category but item a would not. Mr. Foltman inquired to all present as to what problems would occur if costs were tracked and then known costs were presented before the board. Jo Ellen Dinucci responded that many problems come up when negotiating under the current policy including lower salaries. She stated that in item 6, Boise State has a professor hired for $95,000 and would not qualify for any more than $5,000 for moving under the current policy, but if the salary was moved to $100,000 then the new policy recommendation would allow up to $10,000. She stated the problem with this is that moving reimbursement is one-time moneys where salaries are ongoing. Mr. Foltman inquired who decides how items are shipped and at what point moving costs enter into the negotiation process. Ms. Dinucci responded that there is a list of approved movers on the state contract where the prices are so good that people moving in U-haul trailers are not much less expensive. Amy Moll (BSU professor) stressed the importance of paying moving expenses in order to attract the type of candidates desired. She stated that moving expenses are so important that they are often discussed in the initial recruiting phone call. Ann Heilman mentioned that highly skilled employees are beginning to leave the workforce as the “baby-boomer” generation begins to retire and competition for the remaining skilled employees is becoming fiercer. She explained that when the policy is too restrictive, agencies would find other ways to meet goals and the state would no longer have a good accounting of its workforce. Mr. Goodenough requested that the universities provide the subcommittee with information on which universities are offering more than Idaho and on how many top candidates went to other institutions because of not being offered enough for moving expenses. He asked for evidence of the intense competition in the workforce, including the institutions competing and how much is each one paying and statistics on the number of employees lost to other institutions. Mr. Foltman expressed the need for this study to take a look at appropriated vs. non-appropriated funds.

Resolution: Mr. High moved to approve item 4a 4b and 4c with the understanding that the policy might change in the future. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.

5. Idaho State Police – Recommend Approval for 120 days

    Request for approval to pay 41 hours of compensatory time for Lt. Jack Catlin. Federal funds may be used if paid within thirty (30) days of accrual. It is expected that Mr. Catlin will continue to accrue compensatory time over the next few months.

Audience with the Board: Mr. O’Leary described item 5 and explained the ongoing investigation requiring significant compensatory time. Organized Crime Drug Enforcement Task Force allows for federal funds to help defray costs on investigations covering multiple states. Federal money is available if asked for within 30 days. Mr. VanCleave explained more details of the case covering many states and other countries as well.

Discussion: Mr. High inquired how long until this case is completed. Mr. VanCleave stated that it has reached a point where phone taps and wiretaps are in place and hopes to bring it to fruition in the near future. Mr. Foltman inquired if this was the first time this money has been used. Mr. O’Leary responded that this is not the first time using OCDETF federal funds, but Lt. Catlin needs board approval.

Resolution: Mr. High moved to approve item 5 for the next 120 days. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



6. Boise State University – Recommend Approval
    Request to reimburse moving expenses of up to $15,000 for Dr. Janet Hampikian, who has been hired as Professor, Materials Science Engineering. Dr. Janet Hampikian’s salary is $95,000.00. The Hampikian family will be moving from Atlanta, Georgia to Boise, Idaho. Payment of the Hampikian’s moving expenses will be $5,000 from general education state funds and $10,000 from the Micron Technology Foundation Grant. In addition, Dr. Hampikian’s husband, Dr. Greg Hampikian, has been hired as an Associate Professor of Biology. Dr. Greg Hampikian’s salary is $58,000.

Audience with the Board: Ms. Dinucci introduced item 6 and explained the importance of bringing Dr. Janet Hampikian in to this new department at Boise State University. Amy Moll stated that the other Dr. Hampikian in the family was good for the university as well.

Discussion: Mr. High stated that this item crystallizes many of the difficult issues in drafting the moving policy and stated that it would be good to bring it before the board. Mr. Foltman stated that he would like to see it before the board.

Resolution: Mr. Foltman moved to approve item 6 to the regular agenda. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



7. Division of Veterans Services – Recommend Approval
    Request to lift vacation maximum accrual for Randall Horn for a period of six months. At the time of this request Mr. Horn had accrued 236.7 vacation hours.

Audience with the Board: Ms. Lowman-Thomas introduced item 7 and explained the difficulty in finding qualified personnel to fill this type of position. She explained that Mr. Horn is a dedicated, hard-working employee who has been relied on to fill in while vacancies are being filled.

Discussion: Mr. Foltman inquired if management was committed to manage this balance in the future. Ms. Lowman-Thomas responded that they were.

Resolution: Mr. Foltman moved to approve item 7. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



8. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Recommend Approval
    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during May pursuant to Idaho Code §39-7110.
    ID #
    Description
    Amount
    Comments
    Date to Board
      2004-0318
    Spill
    $0
    Partially submerged tugboat leaking fuel -
    Received payment
    4/17/04
      2004-0340
    Drug Lab
    4180.16
    Multiple responders needed for drug lab bust
    4/17/04
      2004-1012
    Drug Lab
    1784.00
    All day event
    4/17/04
      2004-1217
    Drug Lab
    608.20
    Drug lab in residence
    4/17/04
      2004-0431
    Spill
    5012.11
    Boat sinking at Dworshak marina
    5/25/04
      2004-0506
    Spill
    0
    Vehicle accident –
    Received payment
    5/25/04
      2004-0542
    Spill
    212.50
    Diesel spill at truck stop
    5/25/04
      2004-1409
    Hazmat
    2297.12
    Unknown substance in 3 backpacks
    5/25/04
      2004-1332
    Biohazard
    227.90
    White powder in a box
    5/25/04
      2004-0407
    Spill
    0
    Truck rollover spilling fuel –
    Received payment
    6-3-04
    Total
    $14,321.99
Audience with the Board: Mr. Ward introduced item 8 and stated that since the initial submission date payments had been received for three of the incidents.

Discussion: Mr. Goodenough inquired as to the location of the submerged tugboat. Mr. Ward responded that it was in Garfield Bay in Sandpoint.

Resolution: Mr. Foltman moved to approve item 8. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

9. Lottery Commission – Recommend Approval of 58 hours

    Request for approval to pay 116 hours of compensatory time for Jill Shepard, Promotion Events Manager. Ms. Shepard’s rate of pay is $13.60 per hour and is PCN 20956.

Audience with the Board: Mr. Prickett introduced item 9 and explained that Ms. Shepard will be extremely busy next year with the 15th anniversary of the lottery.

Discussion: Mr. Foltman asked if the 15th anniversary snuck up on the commission. Mr. Prickett said Ms. Shepard is trying to reduce her compensatory time balance, but will not be able to with the upcoming events. Mr. Goodnough inquired what her maximum vacation balance could be. Mr. Prickett responded that it was about 190 hours. Ms. Heilman expressed that the Division of Human Resources supports this as unusual and recommends approval. She also stated that the Division of Human Resources would be conducting a study to determine if it is properly classified and if it is she would be entitled to overtime pay anyway. Mr. Prickett stated that this should not be an ongoing problem for the commission. Mr. Foltman expressed concern that this case does not merit compensatory time payoff and that management should have been more proactive in addressing this situation. He stated that a full payoff even at this rate does not seem justified because the state would continue to operate without it. Mr. High stated that if this position is reclassified Ms. Shepard would be paid the full amount anyway.

Resolution: Mr. Foltman moved to approve half of the hours asked for in item 2 or 58 hours. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



10. Department of Corrections – Recommend Commendation
    Moving reimbursement refund due.

Audience with the Board: Mr. Sowers reported to the board that $6,248.62 in moving expense reimbursement had been recovered from an employee who left before the agreed upon employment duration had expired.

Discussion: Mr. Kenyon highlighted the excellent work done by the department in keeping precise records and signatures. He also inquired as to whether the board should define how the money would be collected in this situation. Mr. Sowers stated that a policy would be helpful to agencies and to the board and that he would be willing to help.

Resolution: Mr. Foltman moved to commend the Department of Corrections for vigorously exercising board policy. Mr. High seconded the motion. The motion carried with a unanimous voice vote.


    Moving Policy Discussion

Discussion: Mr. High stated that much of this discussion has taken place in items 3 and 6. Mr. Foltman inquired as to what should happen with employees between $50,000 and $100,000. Mr. Sowers offered his time and input. Mr. Goodenough asked what the drawbacks would be to using pounds instead of salary. Mr. Sowers stated that the military uses pounds, but then you do not know the dollars until after the move. Mr. Kenyon stated that the pound limit should be looked into as well, and currently no one is monitoring the pound limit.

Mr. Foltman asked Mr. Sowers to contact the universities and join into their discussion on moving policy recommendations.



· INFORMATIONAL AGENDA
11. Attorney General
    Notification that Eugene A. Ritti of the firm of Hawley, Troxell, Ennis & Hawley has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Record Steel & Constr., Inc. v. State of Idaho.

    Notification that Keely E. Duke of the firm of Hall, Farley, Oberrecht & Blanton has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Wood v. Idaho Dep’t of Correction, et al.

    Notification that Thomas J. Mortell of the firm of Hawley, Troxell, Ennis & Hawley has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Comprehensive Advocacy, Inc., et al. v. Univ. of Idaho, et al.


12. State Controller’s Office
    Notification of closure of a rotary fund 0820 for Public Health District 6 effective May 12, 2004.

    Notification of closure of a rotary fund 0845 for the Division of Building Safety effective May 13, 2004.

    Notification of closure of a rotary fund 0880 for the Office of Secretary of State effective May 13, 2004.

    Notification of closure of a rotary fund 0822 for the Bureau of Occupational Licenses effective May 13, 2004.


13. State Insurance Fund
    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of May.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in April
      Workers Compensation Claim Costs
    $ 9,717,487.20
      Dividend
    126.00
      Commissions
    26,231.11
      Policy Refunds
    267,033.99
      Total
    $10,010,878.30
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of May.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in April:
         
      Payroll
    $ 57,984.66
      Operations
    50,613.05
      Claim Costs
    124,408.06
      Total
    $ 233,005.77


There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 10:50 a.m.





__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller


Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
    Page last updated on 07/13/2006 01:31:38 PM