C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
Minutes – Subcommittee Meeting
June 12, 2008 – 9:00 a.m.
Joe R. Williams Building, 5th Floor Conference Room A

The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: David Hahn, Division of Financial Management; Chuck Goodenough, Deputy Secretary of State; Brian Benjamin, Deputy Attorney General; and Deborah Wonch, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were; Mary Halverson, Bureau of Homeland Security; Mary Harker, Idaho Transportation Department; Don Shaff, Department of Water Resources; Laura Steffler, State Treasurer’s Office; George Bacon, Department of Lands, Patrick Hodges Department of Lands; Lori Hendon, Legislative Audits; Audrey Musgrave, Office of the State Controller; and Jennifer Bonilla, Office of the State Controller.


CONSENT AGENDA

1. Minutes
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on May 8, 2008.

Resolution: Mr. Goodenough moved to approve item 1. Mr. Hahn seconded the motion.
The motion carried on a unanimous voice vote.

    REGULAR AGENDA

    2. Department of Administration
    Request for recognition of assignment pursuant to Idaho Code §67-1027 from James Koon and Delbert Kerr DBA D&J Investments to Delbert Kerr.

    Resolution: Mr. Goodenough moved to approve item 2 and place it on the consent agenda. Mr. Hahn seconded the motion. The motion carried on a unanimous voice vote.

      3. Department of Health and Welfare
      Request that $149,912,100.00 be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the first quarter of Fiscal Year 2009.

      Resolution: Mr. Hahn moved to approve item 3 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

        4. Secretary of State
        Request for consideration of the Idaho Code distribution list pursuant to Idaho Code §73-212.

        Discussion: Mr. Hahn asked for clarification of the numbers for distribution. Mr. Goodenough answered.

        Resolution: Mr. Hahn moved to approve item 4 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


        5. Office of the State Treasurer
        Request to approve the State Treasurer’s annual investment fee to be charged to state agencies for FY 2009, and that the investment administrative fee is lowered from 0.027% of the average daily balance to 0.015%.

        Discussion: Ms. Steffler briefly explained the investment fee.

        Mr. Benjamin asked why the amount is being lowered.

        Ms. Steffler responded the State Treasurer’s Office is trying to bring the amount collected closer to the amount needed for operating expenditures.

        Resolution: Mr. Hahn moved to approve item 5 and place it on the consent agenda. Mr. Benjamin seconded the motion. The motion carried on a unanimous voice vote.


        6. Office of the State Controller
        Request to recommend the contract awarded for the Legislative Branch Audit.

        Discussion: Ms. Hendon presented the recommendation to award the contract to Hooper-Cornell.

        Mr. Benjamin asked if Hooper-Cornell’s proposal was the lowest of the three proposals in terms of cost.

        Ms. Hendon answered that it was.

        Resolution: Mr. Goodenough moved to approve item 6 and place it on the consent agenda. Mr. Hahn seconded the motion. The motion carried on a unanimous voice vote.


        7. Ada County
        Request for approval pursuant to Idaho Code §18-2507, for the payment of costs incurred by Ada County for the prosecution of State Penitentiary inmates in the amount of $2,761.46.

        Resolution: Mr. Hahn moved to approve item 7 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


        8. Conference of Public Health Districts
        Request to authorize distribution of FY 2009 state funds and millennium funds.

        Discussion: Mr. Benjamin pointed out that this year’s legislation does not say anything requiring the distribution of these funds to be presented before the Board of Examiners.

        Resolution: Mr. Goodenough moved to approve item 8 and place it on the consent agenda with the request that Public Health District provides where the authority is to bring this before the Board of Examiners. Mr. Benjamin seconded the motion. The motion carried on a unanimous voice vote.


        9. Bureau of Homeland Security, Division of Military, Executive Office of Governor
        ID#
        Description
        Amount
        Comments
        Date to Board
        2008-00050
        HazMat
        $3,203.68
        Mercury spill at the Catholic School located at 825 W. Fort St. in Boise.
        06/04/2008
        2008-00093
        HazMat
        $1745.36
        Envelope sent to CSI with small pox written on outside.
        06/04/2008
        2008-00096
        HazMat
        $288.00
        Semitruck vs. train; fuel tanks leaked fuel from truck.
        06/04/2008
        2008-00082
        Drug Lab
        $710.05
        Suspected drug lab located in suspects vehicle in Boise during a traffic stop.
        06/04/2008
        TOTAL
        $5,947.09

        Discussion: Mr. Benjamin asked Ms. Halverson about the difference in billable rates between a Boise HazMat incident and a Gooding HazMat incident.

        Ms. Halverson explained that rates are based off the Department of Lands’ rates. An hourly rate is charged for water tenders and water trucks. The Gooding Fire Department responded in an incident command truck and they charged by miles.

        Mr. Goodenough asked for clarification. The rate is dependent on the vehicle sent and the vehicle sent is largely in response to the magnitude of the incident.

        Ms. Halverson responded that it is predetermined by the Fire Service standards.

        Resolution: Mr. Hahn moved to approve item 9 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


        10. Department of Lands
        Request to raise the in-state per diem rates for firefighters to equal the federal rates to meet the workers’ caloric and nutritional intake requirements.

        Discussion: Mr. Hodges presented the request to raise the in-state per diem rates for firefighters to equal federal rates. Vendors are not able to meet the caloric and nutritional intake requirements with the in-state per diem.

        Mr. Benjamin asked which federal rate per diem would be used as the information provided is based by geographic location.

        Mr. Hodges responded that the base federal rate is currently $39.00 a day.

        Mr. Benjamin asked if Mr. Hodges would like to present this to the regular meeting.

        Mr. Hodges and the Department of Lands would like to present this item to the regular meeting.

        Mr. Goodenough asked what the impact would be on the Department of Lands’ budget.

        Mr. Hodges explained that these would be paid through deficiency warrants and would depend on the fire season.

        Mr. Goodenough asked if a comparison could be made with past fire seasons.

        Resolution: Mr. Goodenough moved to approve item 10 and place it on the regular agenda. Mr. Hahn seconded the motion. The motion carried on a unanimous voice vote.


        11. Department of Transportation -
        Request approval to pay off the compensatory time balance of 68 hours for previous ITD employee Ms. Julie Pipal.

        Discussion: Ms. Harker presented information on ITD’s request beginning with the code change to FLSA codes for Executives in June 2006. This impacted leave accrued and removed the accrual of compensatory time. Ms. Pipal’s classification was not changed to the executive code as it should have been and so she continued to accrue compensatory time especially during legislature. February 2008 the error was found and Ms. Pipal’s classification was changed. She has been able to use 100 hours of her 168 hours of comp time used. Ms. Pipal has tendered her resignation and the request is to pay off her remaining 68 hours.

        Mr. Benjamin asked what Ms. Pipal’s original coding was. Ms. Harker replied that Ms. Pipal was originally a “P”. Mr. Benjamin asked when the law changed.

        Ms. Harker believed it the bill was passed in 2006 and became effective in June 2006.

        Mr. Goodenough stated that Ms. Pipal was accruing comp time when she should not have been and now ITD is requesting that she be paid for it when she should not have been awarded.

        Ms. Harker responded that she was earning it because she was still a “P” classification.

        Mr. Goodenough responded that was through error.

        Mr. Benjamin stated that even a professional designation does not get their compensation paid off when they separate from the State.

        Ms. Harker responded that is correct.

        Mr. Goodenough would like more information from the State Controller’s Office and an opinion from the Personnel Commission.

        Resolution: Mr. Goodenough moved to table item 11 until the July 2008 meeting. Mr. Benjamin seconded the motion. The motion carried with 2 (two) ayes and 1 (one) nay voice vote. Mr. Hahn moved to acquire additional information prior to the June 19, 2008 Board of Examiners meeting and place item 11 on the regular agenda. No second to the motion, motion failed.


        12. Department of Water Resources
        Request authorization to provide overtime payment to Suzy Cooley-Denney that she accrued while serving on the Type III Incident Response Team for North Idaho, totaling 29.5 hours ($590.00).

        Discussion: Mr. Shaff explained that Ms. Cooley-Denney was working with the Department of Lands’ Type III Incident Response Team in North Idaho when floods threatened the region.

        Mr. Hahn asked if Ms. Cooley-Denney was the only one to accrue comp time during the incident.

        Mr. Shaff is not aware if any members of the Incident Response Team accrued comp time as they are employees of the Department of Lands.
        Mr. Bacon responded that Ms. Cooley-Denney’s time was incorrectly coded so she earned comp time instead of overtime as everyone else was.

        Ms. Musgrave reported that it would be possible to fix the coding error for Ms. Cooley-Denney to receive the overtime pay instead of comp time.

        Resolution: Mr. Goodenough moved to strike item 12 from the agenda and for the Department of Water Resources to resubmit if necessary. Mr. Hahn seconded the motion. The motion carried on a unanimous voice vote.


        INFORMATIONAL AGENDA

        13. Attorney General
        a. Notification that Lawrence E. Kirkendall, Attorney at Law, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho with the Industrial Special Indemnity Fund/David Middleton.

        b. Notification that James D. Johnson of the firm of Williams Law Firm, P.C. in Missoula, Montana, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the case of Defenders of Wildlife, et al. v. Hall, et al.

        c. Notification that Lawrence E. Kirkendall, Attorney at Law, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the matters of Alberto Aguirre, Don Serviss, Norman Cook, Jesse Wilson, and Ricky Lee Beavers.
          14. State Insurance Fund
          a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of April, 2008.
              Estimated expenditure for workers compensation claim costs, dividends and premium refunds
          $18,000,000.00
            Funds Expended in April, 2008
            Workers Compensation Claim Costs
          $11,301,337.99
            Dividend
          0
            Commissions
          0
            Policy Refunds
          646,457.59
            Total
          $11,947,795.58
          Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of April, 2008.
              Estimated expenditure for Petroleum Clean Water Trust Fund
          $750,000.00
            Funds Expended in March, 2008:
            Payroll
          69,756.18
            Operations
          11,499.89
            Claim Costs
          86,003.28
            Total
          $167,259.35

          Mr. Goodenough moved to adjourn the meeting of the Board of Examiners Subcommittee. Mr. Hahn seconded the motion. Motion passed on unanimous voice vote.

          A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.

          If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.

          The CONSENT AGENDA addresses routine items the board may approve without discussion.

          The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.

          The INFORMATION AGENDA provides information only.

          The agendas are subject to change and the Board may move an item from one agenda to another.

            Page last updated on 07/17/2008 02:26:04 PM