STATE BOARD OF EXAMINERS
MINUTES – Sub-committee Meeting
June 14, 2011 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:31 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: David Fulkerson, Division of Financial Management; Tim Hurst, Deputy Secretary of State; Steven Olsen, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Jarod Dick, Bureau of Homeland Security; Rachelle Vance, Department of Health and Welfare; Laura Steffler, Office of the State Treasurer; and Deborah Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Sub-committee to the Board of Examiners on May 10, 2011.
Resolution: Mr. Hurst moved to approve item 1. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
2. Bureau of Homeland Security
Discussion: Mr. Olsen asked about the first incident if INL was responsible for the white substance.
Date to Board
HazMat – White Powder
|An unknown substance was discovered in a shipping container at the INL facility. Invoice has been submitted. (BONNEVILLE)||06/14/2011|
HazMat – Suspected Drug Lab
|Suspected drug lab discovered. Invoice has been submitted, and restitution process has been initiated with Prosecutor. (ADA)||06/14/2011|
Mr. Dick responded that the powder was discovered within their facility and happened to be silica gel packets for shipping items. The shipper failed to put them in the shipment and someone later found the packets. INL was not equipped to deal with the haz mat scenario and was not sure what they were dealing with.
Mr. Hurst asked regarding the second incident if they receive much in the way of reimbursement from Corrections inmates.
Mr. Dick answered that they do not receive much from inmates directly and usually not in the full amount. But in this case they should be successful with seeking restitution and typically will get the full amount through that avenue.
Resolution: Mr. Hurst moved to approve item 2 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
3. Department of Health and Welfare
Request for continued approval to pay overtime, comp and on-call time worked by medical staff up to $35,000 per hospital for state fiscal year 2012. The request would be for the following specific job classes:
Physician, Psychiatric Specialty
Physician, Medical Clinic – Institution
Physician, Medical Director – Institution
Clinical Specialist (Physicians Assistant)
Nurse, Advanced Practice (Nurse Practitioner)
Discussion: Mr. Fulkerson asked if Ms. Vance had an idea of how much overtime was paid out versus on-call hours so far for FY2011 for State Hospital North.
Ms. Vance answered that she could find out and report back to the board.
Mr. Hurst asked how the amount compares historically to other years’ requests.
Mr. Fulkerson said the amount they have asked for has been constant.
Ms. Vance commented that it is a recruiting and retention incentive for employees.
Mr. Olsen noted that it is less expensive to pay overtime than it would be to hire an extra person.
Mr. Fulkerson said that it is typically harder to find people for these positions and locations.
Resolution: Mr. Olsen moved to approve item 3 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
4. Association of Public Health District Directors
Request to authorize distribution of FY 2012 state general funds and millennium funds.
Discussion: Mr. Hurst asked if the Association determines how the money is to be allocated and we are just allocating it to the individual districts..
Mr. Woolf answered yes.
Resolution: Mr. Hurst moved to approve item 4 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
5. Treasurer’s Office
Request approval pursuant to Idaho Code 67-1210 and 67-3524 for the annual investment fee to be charged to state agencies for FY 2012.
Discussion: Mr. Olsen asked if the Treasurer’s Office is asking to charge a reduced fee for managing the funds.
Ms. Steffler answered that they were.
Mr. Olsen asked if the Treasurer’s Office has been more efficient.
Ms. Steffler answered that the rate is determined by the amount of money in the General Fund. They are charging an administrative fee against the Idaho pool which is primarily General Fund money. As those balances in the pool increase or decrease we have to change that rate. We try to collect enough to pay for the direct expenses for running that pool. They are projecting the General Fund has more money in it than last year.
Mr. Hurst commented he had a hard time understanding the rationale of the state charging the state to do the work they are using tax dollars to get.
Ms. Steffler noted that some agencies in the Idaho pool are federally funded, so it allows us to charge the federal government for the service.
Resolution: Mr. Olsen moved to approve item 5 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
6. Bureau of Homeland Security
Brief presentation of the Reimbursement Packet related to Personnel Costs.
Discussion: Mr. Dick commented that last month there was a question on personnel records. The Bureau does require certification that the costs are related to the incident and the on-call hours. The rate they charge is hourly plus benefits. If the Bureau has questions they can ask the entities for that information and the time reflected corresponds with the state communications report.
Mr. Fulkerson asked if they check to see if the rates are consistent with previous incidents.
Mr. Dick answered that they do check for consistency.
7. Department of Fish and Game
Update on the relocation extensions of David Silcock.
8. Office of the Attorney General
Notification that Paul J. Augustine of the firm of Augustine Law Office, PLLC, has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the State of Idaho, Industrial Special Indemnity Fund, in the case of Trigg William Wilborn.
9. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of April, 2011.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in April, 2011:
Workers Compensation Claim Costs
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in April, 2011:
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only. The agendas are subject to change and the Board may move an item from one agenda to another.