C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
July 3, 2002 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A


Attending: Brian Whitlock, Office of Governor
        Ben Ysursa, Office of Secretary of State
        Bridget Vaughan, representing David High, Office of Attorney General
        Keith Johnson, Office of State Controller

Visitors Attending:
        David Tolman, Department of Transportation
        Stephen C. Brown, Attorney, Ellis, Brown & Sheils, Chartered
        Joe Klauser, Department of Correction
        Jason Urquhart, Department of Correction
        David Hattaway, Public Utilities Commission
        Marty Peterson, University of Idaho
        Peggy David, Boise State University
        Carol Joyce, Boise State University
        Gary Broker, Department of Health and Welfare
        Tim O’Leary, Idaho State Police
        Susan Lowman-Thomas, Veterans Services
        Gary Ward, Bureau of Hazardous Materials
        Steve Kenyon, Office of State Controller

1. DEPARTMENT OF TRANSPORTATIONDavid Tolman, Controller
    ELLIS, BROWN & SHEILS, CHARTEDStephen C. Brown, Attorney
    Request for authorization of death benefits to the family of pilot Jay Morris who was killed March 12, 2002 in a plane accident while transporting a Juvenile Corrections officer and a juvenile prisoner, pursuant to Idaho Code 67-2028. While the pilot of the plane is not classified as a police officer, or corrections officer, he was performing the duty of transporting a juvenile prisoner.

    Stephen C. Brown, Attorney, represents Jennifer Crank, the 17 year-old daughter of Jay Lee Morris.

    (See attached minutes of meeting – action deferred until August 13, 2002 Board of Examiners meeting)


2. DEPARTMENT OF TRANSPORTATIONDavid Tolman, Controller
    SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses for two staff engineer positions at the District 4 office in Shoshone, up to $5,000 each. Due to the location ITD has found it challenging to recruit engineers to positions in Shoshone.

      Dave Tolman reported this request is for moving reimbursement up to $5,000 for two staff engineer positions. Brian Whitlock made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.


3. DEPARTMENT OF CORRECTION – Joe Klauser, Operations Division Administrator;
Jason Urquhart, Fiscal Officer
    Request for authorization to reimburse moving expenses in the amount of $5,607.70 for the Deputy Administrator of Programming position.
      Joe Klauser reported this request is for moving reimbursement of $5,607.70 for the Deputy Administrator position. He apologized that he did not submit the request before the position was filled. He said the candidate was promised moving expense reimbursement and the one year payback provision was included. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.


4. ATTORNEY GENERAL - David Hattaway, Deputy Administrator, Public Utilities Commission

Request for authorization to refund $1,290.33 to the St. Maries River Railroad for Over-Payment of its 2002 PUC Regulatory Fee, pursuant to Idaho Code 61-1007. Because the Railroad had already paid the first installment of its 2002 regulatory fee, the Commission determined that St. Maries is entitled to a refund of $1,290.33 from the Public Utilities Commission Fund

      David Hattaway reported this is to refund money to the St. Maries River Railroad for overpayment of the 2002 PUC regulatory fee. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.


    UNIVERSITY OF IDAHOMarty Peterson

5. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $4,000 for the following open positions:
        Position Department
        Assistant Football Coach Athletics


6. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $1,000 for the following open position:
          Position Department
          Postdoctoral Fellow Geology

    7. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open position:
            Position Department Amount
            Psychiatrist Student Health Services $5,000
            Director Multicultural Affairs $5,000
            Manager Conferences & Events $3,000
          Marty Peterson stated the three requests are for moving reimbursement under $5,000. Ben Ysursa made a motion to approve items #5, 6, & 7 by the Sub-Committee. Bridget Vaughan seconded the motion. The motion passed unanimously.


      8. LEWIS - CLARK STATE COLLEGE - Keith Hasselquist, Board of Education

      SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses in the amount of $3,500 for the position of Assistant/Associate Professor, Education Division, effective August 1, 2002.
          Ben Ysursa made a motion to recommend approval by the Sub-Committee. Bridget Vaughan seconded the motion. The motion passed unanimously.


        BOISE STATE UNIVERSITY – Peggy Davis; Carol Joyce

      9. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions:
          Position Department Amount
          Assistant/Assoc Professor Elem Ed & Specialized Studies $5,000
          in Specialized Education
          Visiting Asst/Assoc Professor IPT $5,000
          Safety & Health Consultant Risk Management $3,000
          System Administrator Mathematics $5,000
          Associate Professor Construction Management $5,000
          Assistant Professor Elec & Computer Engineering $5,000
          Peggy Davis reported the request is for moving reimbursement under $5,000 for the six positions. Ben Ysursa made a motion to recommend approval by the Sub-Committee. Bridget Vaughan seconded the motion. The motion passed unanimously.

      10. Request for authorization for an exception to State Policy VI by allowing reimbursement to Dr. Alex Punnoose for transporting his vehicle with the moving company. Dr. Punnoose is a new member of the Physics faculty and was approved for a moving allowance of $5,000 by the Sub-Committee in March 2002. The moving company can transport his vehicle and keep the total moving costs under $5,000. This would save his family the hardship of traveling from Morgantown, West Virginia to Boise with two small children under the age of five.
          Peggy Davis reported they are asking for an exception to the Moving Policy to transport a vehicle. Carol Joyce said she researched transporting the vehicle versus driving for the mileage, lodging and per diem. The amounts are close. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Bridget Vaughan seconded the motion. The motion passed unanimously.

      11. DEPARTMENT OF HEALTH AND WELFAREGary Broker, Deputy Director, Management Services
        SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for Mr. Lijun Jin, Public Health Assessor/Toxicologist for the Bureau of Environmental Health and Safety.
          Gary Broker reported the request is for moving reimbursement up to $5,000. He said the position is hard to recruit for. Brian Whitlock made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.

      12. IDAHO STATE POLICE - Tim O’Leary, Human Resources Officer
        Request for authorization to pay overtime to Scientists I, II, and III, working under the guidelines of the Crime Scene Response Unit Grant (Byrne grants 01-BYRN-81 and 02-BYRN-82-FL-2). Grant 01-BYRN-81 has been extended from June 30, 2002 to September 30, 2002 with an amount of $20,000. Grant 02-BYRN-81-FL-2 will start October 1, 2002 and ends June 30, 2003. The total amount is $73,751 including state match.
          Tim O’Leary reported they are asking for pre-authorization to pay overtime from Federal funds for Scientists I, II, and III on an on-going basis for crime scene investigation. Brian Whitlock made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.

        VETERANS SERVICES - Susan Lowman-Thomas, Senior Human Resource Specialist

      13. Request for authorization to lift the vacation accrual cap for six (6) months for Randall Horn, Dietary Aid Sr. This employee has been unable to take accrued vacation leave as had been originally planned because the recent budget constraints have resulted in lowered staffing in the dietary section of the home. The administrator is committed to ensuring the staff is able to take their accrued leave and has instructed the leadership team to work with employees to accommodate their leave requests as much as possible.

      14. Request for authorization to lift the vacation accrual cap for six (6) months for Ruth Hintz, Senior Cook. This employee has been unable to take accrued vacation leave as had been originally planned because the recent budget constraints have resulted in lowered staffing in the dietary section of the home. The administrator is committed to ensuring the staff is able to take their accrued leave and has instructed the leadership team to work with employees to accommodate their leave requests as much as possible.
          Susan Lowman-Thomas reported they are requesting the vacation accrual cap be lifted for two employees for six months (until January 1, 2003). Administrators are working on a plan to have employees take time off. Ben Ysursa made a motion to recommend approval on the Consent Agenda for items #13 and 14. Bridget Vaughan seconded he motion. The motion passed unanimously.

        BUREAU OF HAZARDOUS MATERIALS Gary Ward

        Request for authorization to issue deficiency warrants for reimbursement of response costs incurred, pursuant to Idaho Code 39-7110.
      BUREAU OF HAZARDOUS MATERIALS REPORT FOR JUNE 2002
      ID#
      Description
      Amount
      Comments
      E-Mailed
      15. 2001-4687-1
      Drug Lab
      $ 350.38
      car in police compound
      6/11/2002
      16. 2002-0480
      Drug Lab
      $ 1,016.68
      Typical
      6/11/2002
      17. 2002-0538
      Drug Lab
      $ 1,289.48
      Typical
      6/11/2002
      18. 2002-0597
      Drug Lab
      $ 330.52
      car in police compound
      6/11/2002
      19. 2002-0953
      Drug Lab
      $ 680.08
      Unknown liquids in containers
      6/14/2002
      20. 2002-1116
      Biological
      $ 1,552.02
      Unknown powder on side of road
      6/14/2002
      close to three dead animals
      6/14/2002
      21. 2002-1136
      Drug Lab
      $ 1,444.36
      Typical
      6/28/2002
      22. 2002-1407
      Drug Lab
      $ 1,410.69
      Typical
      6/28/2002
      23. 2002-1970
      Biological
      $ 1,184.00
      white powder in pkg
      6/28/2002
      Total
      $ 9,258.21
        New request:
        2001-4265
        Fuel Spill
        $ 286.70
        Truck Rollover
        7/2/2002

          Gary Ward reported there is an additional request that is not on the list (2001-4265). A new list has been provided to the Sub-Committee. Gary said several requests are old because they have been unable to receive some requests on a timely basis. Idaho Code 39-7110 states the requests must be submitted to the Board within 120 days so two items (#15 2001-4687-1 and 2001-4265) will be denied. Ben Ysursa made a motion to recommend approval on the Consent Agenda for the timely claims. Brian Whitlock seconded the motion. The motion passed unanimously.

      24. DEPARTMENT OF ADMINISTRATIONRECOGNITION OF ASSIGNMENT
        Request for recognition of assignment as executed by Assignor City of Coeur d’Alene, and Assignee Regents of the University of Idaho, Moscow, Idaho, for a real property lease regarding the State of Idaho, by and through the Idaho State Police as “Lessee” and Lessee’s occupancy of 1000 West Hubbard Street, Suites 220 and 240, Coeur d’Alene, Idaho, pursuant to Idaho Code 67-1027.
          Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.

      25. STATE CONTROLLER
        Request for authorization to accept Balukoff, Lindstrom & Co. proposal to perform the audit of the Legislative Branch of the State of Idaho for fiscal years 2002, 2003, and 2004, pursuant to Idaho Code 67-2027.
          Keith Johnson reported this request is to accept the proposal to audit the Legislative Branch for three fiscal years. Brian Whitlock made a motion to recommend approval on the Consent Agenda. Bridget Vaughan seconded the motion. The motion passed unanimously.

      26. ATTORNEY GENERAL
        Notification that Randall A. Peterman of the firm of Moffatt, Thomas, Barrett, Rock & Fields has been appointed as a special deputy attorney general for the purpose of representing the Idaho State Department of Agriculture in legal matters relating to the suspension of Farmer’s Merchant, L.L.C.’s Commodity Dealer License, including any failure of and/or bankruptcy of Farmer’s Merchant, L.L.C., pursuant to Idaho Code §67-1409.

      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Bridget Vaughan seconded the motion. The motion passed unanimously.



      REGULAR AGENDA

      27. DIVISION OF FINANCIAL MANAGEMENT
        Authorization to make the transfers necessary to balance the Fiscal Year 2002 budget, pursuant to H.B. 701.
          Brian Whitlock stated hopefully they will have final figures by Monday and will include the request at the July 9 Board of Examiners meeting. Ben Ysursa made a motion to put the item on the Regular Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.




      INFORMATIONAL AGENDA

      Report from Steve Kenyon

      28. At the June 6, 2002 meeting, the Sub-Committee members requested Steve Kenyon prepare a report showing employees with over 240 hours compensatory time balances. Steve will present the report to the Sub-Committee members.
          Steve Kenyon stated a draft letter and report was sent to Sub-Committee members last week. David High had two suggestions: Not to send it to elected officials and send report to applicable agency only. Bridget Vaughan questioned if the statutes authorized the Board of Examiners to request agencies take off compensatory time. Steve Kenyon said there is no statutory authority except the statute that provides for payment of compensatory time by the Board of Examiners in unusual or emergency circumstances. He said there have been requests to the Board of Examiners to pay large comp time balances. The Sub-Committee members questioned what outstanding liability the state has with comp time balances, and asked Steve Kenyon to research the issue. Steve said there is some discrepancies on how this is being administered because some agencies never come to the Board for approval of comp time payment and others request it often. He said a survey revealed that Idaho is the only state that pays 1-1 employees anything. Some states do allow the 1-1 employees to track their comp time. The Sub-Committee members agreed that a letter should be sent to state agencies with their comp time balances over 240 hours and asking how they plan to reduce the balances.


        STATE INSURANCE FUND

      29. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of June 2002.
          Estimated expenditure for workers $ 10,000,000.00
          compensation claim costs, dividends
          and premium refunds

        Funds Expended in May 2002:
        Workers Compensation Claim Costs $ 8,325,676.06
          Dividend 16,272.99
          Commissions 5,596.38
          Policy Refunds 125,619.22
                              Total $ 8,473,164.65
      30. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of June 2002.

          Estimated expenditures for $ 750,000.00
          Petroleum Storage Tank Fund
        Fund expended in May 2002:
          Payroll $ 53,231.76
          Operations 11,820.07
          Claim Costs 90,554.62
      Total $ 155,606.45
        Page last updated on 07/13/2006 01:56:48 PM