C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES –Subcommittee Meeting
July 3, 2003
5th Floor Conference Room A
700 W. State Street, Boise, Idaho


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to §67-2002, Idaho Code and by order of the chair.

The following members were present: Tim Hurst, Office of the Secretary of State; Bridget Vaughan, Office of the Attorney General, and Steve Kenyon, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Marty Peterson, Keith Hasselquist, Peggy Davis, Jana Jones, Jeffrey Seward, Michael Graham, Richard Humiston, Gary Ward, Tim O’Leary, Joni Booth, George Judge, and David Tolman.


· CONSENT AGENDA
1. Minutes

    Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on June 5, 2003.

Resolution: Mr. Hurst moved to approve the minutes. Ms. Vaughan seconded the motion. The motion carried with a unanimous voice vote.

· REGULAR AGENDA
2. University of Idaho – Approved

    Request for authorization to reimburse moving expenses up to $5,000 for an Assistant Professor in Microbiology, Molecular Biology and Biochemistry with a salary range between $55,000 and $63,000.

Resolution: Mr. Hurst moved to approve the request. Ms. Vaughan seconded the motion. The motion carried with a unanimous voice vote.

3. Idaho State University – Approved

    Request for authorization to reimburse moving expenses as follows:
        Position
    DepartmentSalaryUp to Amount
      a. Physician Resident
    Family Medicine$34,382$1,000
        b. Physician Resident
    Family Medicine$34,382$1,000
        c. Physician Resident
    Family Medicine$34,382$1,000
        d. Physician Resident
    Family Medicine$34,382$1,000
        e. Physician Resident
    Family Medicine$34,382$1,000
        f. Assistant Professor
    Health Care Administration$49,500$2,500
        g. 0.85 FTE Asst. Clinical Prof. & Assistant Director
    ID Adv. General Dentistry$51,007$3,000
        h. Visiting Assistant Professor
    Anthropology$36.000$500
        i. Assistant Lecturer
    Biological Sciences$26,000$500
      j. Health Sciences Librarian
    Library - Original request of $2,000 approved 8/15/02$34,000$1,000 additional request for total of $3,000
Resolution: Mr. Hurst moved to approve all items. Ms. Vaughan seconded the motion. The motion carried with a unanimous voice vote.

4. Boise State University – Recommend item (a) approval by the board; Approved items (b-d), and Approved item (e) at $3,300

    a. Request for authorization to retroactively approve expenditure of relocation funds of $2,421.79 expended for Dr. Carsten Levy, Post-Doctoral Research Scientist, who continued his participation in an essential project last summer. At that time, CGISS Department agreed to help the Levy’s defray the costs of travel to and from Boise from their residence in Germany. BSU paid the airfare through the purchasing department rather than as a relocation expense even though this expenditure preceded Dr. Levy’s actual employment start date. Departmental local funds were used to purchase the family’s tickets to Boise.

    To correct this oversight and avoid similar problems in fulfilling the university’s agreement to reimburse the Levy’s for their return airfare to Germany, BSU further requests authorization to reimburse Dr. Levy for airfare to return his family to Germany at $4,250.00. Departmental local funds will also be used to purchase the return tickets. Dr. Levy’s employment PCN is 3268 and annual salary is $42,000.

    BSU further requests authorization to reimburse moving expenses for the following:

        Position
    PCNDepartmentSalaryUp to Amount
      b. Assistant Professor
    2089Anthropology$40,500$5,000
        c. Associate Professor
    2054History$40,000$5,000
        d. Chemistry Computer Learning Center Coordinator
    1418Chemistry$40,000$5,000
      e. Computer & Netware Support Specialist
    3502Athletics$33,000$5,000
Discussion: The subcommittee discussed item (a) having a total of $6,671.79, which exceeded the $5,000 limit for the subcommittee to approve. Also, item (e) was questioned for the necessity to recruit out-of-town with a moving allowance beyond 10% of base salary.

Resolution: Ms. Vaughan moved to recommend item (a) for approval by the board on the consent agenda, moved to approve items (b-d) as presented, and moved to approve item (e) at $3,300. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

5. State Superintendent of Public Instruction – Approved

    Request for authorization to reimburse moving expenses up to $5,000 for Valerie Schorzman, recruit for the Gifted and Talented Student Specialist position with State Department of Education. Ms. Schorzman will be moving from Texas to Idaho prior to August 4, 2003.

Resolution: Ms. Vaughan moved to approve the request. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

6. Department of Fish and Game – Recommend approval by the board

    Request for authorization to reimburse moving expenses up to $10,000 to the successful candidate for the Information Technology Bureau Chief vacancy.

Audience with the Board: The subcommittee questioned the salary range for this position and the moving expense over $5,000 for a bureau chief. Some discussion followed about the board’s interest in limiting moving expenses to 10% of base salary and what options were available to the subcommittee.

Resolution: Mr. Hurst moved to recommend approval by the board on the regular agenda. Ms. Vaughan seconded the motion. The motion carried with a unanimous voice vote.

7. Commission for the Blind and Visually Impaired – Approved

    Request for authorization to reimburse moving expenses up to $1,500 for Dennis Hogan, Senior Instructor at the Assessment and Training Center. Although the Commission staff was unaware of the moving policy requiring prior approval for moving expenses by the Board of Examiners, the Commission offered $1,500 towards moving expenses as part of Mr. Hogan’s hiring package. Mr. Hogan began employment on June 2, 2003. Since then, the Commission learned of the moving policy requirement and now request permission to reimburse moving expenses up to $1,500 as promised in writing to Mr. Hogan.

Resolution: Ms. Vaughan moved to approve the request. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

8. Department of Health and Welfare – Approved

    Request for authorization to reimburse moving expenses for the following:
        Position
    DepartmentSalaryUp to Amount
      a. David Rogers, Administrator
    Division of Medicaid$85,000$5,000
      b. Sarah Weppner-Kilby
    Bureau of Environmental Health and Safety$39,600$5,000
Resolution: Ms. Vaughan moved to approve the requests. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

9. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Recommend approval by the board

    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during June 2003 pursuant to Idaho Code 39-7110.
    ID #
    Description
    Amount
    Comments
    Date
      a. 2003-0524
    Drug Lab
    412.90
    Typical
    6/10/03
      b. 2003-0648
    Drug Lab
    323.81
    Typical
    6/10/03
      c. 2003-0649
    Drug Lab
    985.50
    Typical
    6/10/03
      d. 2003-0807
    Drug Lab
    2640.67
    Winter weather and distance factors in added expense
    6/11/03
      e. 2003-1243
    Drug Lab
    1081.32
    Distance a factor
    6/11/03
      f. 2003-1273
    Drug Lab
    1896.74
    Four agencies involved
    6/12/03
      g. 2003-1391
    Drug Lab
    1892.25
    Typical
    4/22/03
    Total
    $9,233.19
Resolution: Ms. Vaughan moved to recommend approval by the board on the consent agenda. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

10. Lava Hot Springs Foundation, Department of Parks and Recreation - Recommend approval by the board

    Request for authorization to pay 75 hours compensatory time and earned administrative leave accrued between July and December 2002 by Michael B. Hansen, Maintenance and Operations Supervisor, at Lava Hot Springs. Mr. Hansen accrued these hours during the unusual preparation and operation of the Olympic Swimming Complex last season. His rate of pay is $20.02 per hour.

Resolution: Ms. Vaughan moved to recommend approval by the board on the consent agenda. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

11. Idaho State Police – Recommend approval by the board

    Request for authorization to pay overtime to Scientists I, II, and III working under the guidelines of the Crime Scene Response Unit Grants (Byrne grant 02-BYRN-81-FL2 and Byrne grant 02-BYRN-81-FL3). The former grant has been extended from June 30, 2003 to December 31, 2003 with the amount of $19,876.99 and the second grant will start July 1, 2003 and ends June 30, 2004. The total amount is $72,724 including state match.

Audience with the Board: Tim O’Leary explained that these overtime requests are for forensic scientists who earn overtime as exempt professional employees; that the overtime is irregular, unscheduled laboratory activities; and that the grant pays all overtime expenditures.

Resolution: Ms. Vaughan moved to recommend approval by the board on the regular agenda. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

12. Department of Labor – Recommend placing on regular agenda without approval suggestions

    Request authorization by the Board of Examiners to use Penalty and Interest monies under Idaho Code §72-1348(b) for the following:

    a. Up to $250,000 for expenditures related to the Governor’s Blue Ribbon Task Force to fund travel and Department of Labor staff support;

    b. Up to $100,000 for State Fiscal Year 2004 Wage and Hour costs in addition to the $50,000 previously approved by the Board of Examiners; and

    c. $18,000 for 2003-2004 membership dues for the department in the National Association of State Workforce Agencies (NASWA).


Audience with the Board: Joni Booth summarized the agency request and noted that when the agency’s FY04 budget was set, JFAC was aware of item (b) to shift $100,000 Penalty and Interest monies.

Resolution: Ms. Vaughan moved to recommended placing items (a-c) on the regular agenda of the board without any approval recommendations. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

13. Idaho State Controller’s Office - Recommend approval by the board

    Request approval of amendment to the Board of Examiners’ State Surplus Personal Property Policy pursuant to H013 that became effective July 1, 2003.

Resolution: Mr. Hurst moved to recommend approval by the board on the consent agenda. Ms. Vaughan seconded the motion. The motion carried with a unanimous voice vote.

14. Attorney General - Recommend approval by the board

    a. Notification that Steven P. Frampton has been appointed pursuant to Idaho Code § 67-1409 as a special deputy attorney general for the purpose of representing the Bureau of Child Support, Department of Health and Welfare.

    b. Notification that Robert L. Shaver of the firm of Dykas, Shaver & Nipper has been appointed pursuant to Idaho Code § 67-1409 as a special deputy attorney general for the purpose of advising and consulting with the Idaho Transportation Department (ITD) concerning intellectual property law as the same relates to the ITD patent on a device known as PICOSTRAIN.

    c. Notification that Jeffrey A. Thomson of the firm of Elam & Burke, PA, has been appointed pursuant to Idaho Code § 67-1409 as a special deputy attorney general for the purpose of representing the Idaho Legislature in Bell, et al. v. Cenarrusa, et al., Idaho Supreme Court Docket No. 29226.

    d. Notification that William S. Lerach of the firm of Milberg, Weiss, Bershad, Hynes & Lerach, LLP, has been appointed pursuant to Idaho Code § 67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho and the Office of the State Treasurer, Ron Crane, in case of Crane, et al. v. Ebbers, et al., Fourth Judicial District Court, Ada County, Idaho (Case No. Unknown).


Resolution: Ms. Vaughan moved to recommend approval by the board on the consent agenda. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

NOTE: Amended Agenda items listed after Informational Agenda Items below.

· INFORMATIONAL AGENDA
15. Idaho State Liquor Dispensary

    Notification of Rotary Fund #0866 closure for the Idaho State Liquor Dispensary effective June 26, 2003. The State Controller’s Office reports all related transfer transactions have been completed and money returned to Fund #0418 from which it was originally drawn.

16. Conference of Public Health Districts
    The District Directors approved the distribution of State General Funds and Millennium Fund for FY2004 as follows. The State General Fund amount included H355 $8,993,800 regular appropriation plus H462 $172,500 appropriation for employee benefit costs.
    District
    State General Fund
    Millennium Fund
      a. District 1
    $1,277,100
    $68,800
    b. District 2
    880,200
    53,600
    c. District 3
    1,345,200
    78,800
    d. District 4
    2,030,900
    105,700
    e. District 5
    1,216,700
    69,100
    f. District 6
    1,232,400
    69,000
      g. District 7
    1,183,800
    70,000
      Total
    $9,166,300.00
    $515,000.00

17. State Insurance Fund
    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of June 2003.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in May 2003
      Workers Compensation Claim Costs
    $9,143,276.69
      Dividend
    132.00
      Commissions
    1,378.75
      Policy Refunds
    167,204.85
      Total
    $9,311,992.29
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of June 2003.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in May 2003:
      Payroll
    $56,187.76
      Operations
    28,636.85
      Claim Costs
    147,271.97
      Total
    $232,096.58

· AMENDED REGULAR AGENDA
The following agenda items were received after the deadline for submittals (Monday, June 30, 2003).

18. Idaho State Controller’s Office – Recommend approval by the board

    Request for authorization to pay 80.0 hours of compensatory time for Rocky Bencken, Senior Network Analyst, Idaho State Controller’s Office, accrued from March 1, 2002 to May 3, 2003. These hours were earned attending to gigabit implementation, server maintenance, and a tight deadline for web site redesign that required extraordinary hours plus emergency situations such as backup failings and server failures.

Resolution: Mr. Hurst moved to recommend approval by the board on the consent agenda. Ms. Vaughan seconded the motion. The motion carried with a unanimous voice vote.

19. Idaho Transportation Department – Recommend approval by the board

    Request for authorization to reimburse real estate expenses up to $9,000 for David Ekern, the new director for the Idaho Transportation Department. This reimbursement will adhere to the State Moving Policy and Mr. Ekern will be required to sign the voluntary resignation agreement.

Audience with the Board: David Tolman noted that moving expenses for this individual were approved last November and that this request, for an exemption to the state moving policy, would allow the agency to pay real estate expenses to help the new director sell his home in Minnesota. The new director will start work July 15, 2003.

Resolution: Ms. Vaughan moved to recommend approval by the board on the consent agenda. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

20. Lewis-Clark State College – Approved

    Request for authorization to reimburse moving expenses for the following:
        Position
    DepartmentSalaryUp to Amount
      a. Instructor, Electronics / Information Systems
    Technical & Industrial Division$37,000$2,000
        b. Director of College Development
    President’s Office$45,000-$50,000$3,000
      c. Assistant Professor / Director, Practical Nursing Program
    Division of Nursing & Health Sciences$48,000$3,000
Resolution: Ms. Vaughan moved to approve the requests. Mr. Hurst seconded the motion. The motion carried with a unanimous voice vote.

21. Military Division, Office of the Governor - Recommend approval by the board

    Request to pay $5,152.35 to the State Insurance Fund for workers’ compensation claims for members of the Idaho National Guard during the quarter ending June 26, 2003 pursuant to Idaho Code §72-928.

Resolution: Mr. Hurst moved to recommend approval by the board on the consent agenda. Ms. Vaughan seconded the motion. The motion carried with a unanimous voice vote.


There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 9:45 a.m.





__________/s/ Keith Johnson________________
Keith Johnson, Secretary of the Board and
Idaho State Controller

Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
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