C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
July 8th, 2004


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Michael McPeek, Office of the Attorney General; and Steve Kenyon, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Joni Booth, Department of Commerce and Labor; Marty Peterson, University of Idaho; Jeff Shinn, State Board of Education; Peggy Davis, Stacy Pearson, and Jo Ellen Dinucci, Boise State University; Susan Cleverly, Bureau of Hazardous Materials; Ann Heilman, Division of Human Resources.

· CONSENT AGENDA
1. Minutes - Approved

    Approval of official minutes for the meeting of the subcommittee to Board of Examiners on June 10th, 2004.

Resolution: Mr. Goodenough moved to approve item 1. Mr. McPeek seconded the motion. The motion carried with a unanimous voice vote.


· REGULAR AGENDA
2. Department of Administration – Recommend Approval
    b. Request for Recognition of Assignment from June Ringheimer to Noah and Carol Rae.

Resolution: Mr. Foltman moved to approve item 1 the consent agenda. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.


3. University of Idaho – Recommend Approval of up to 10% of salary
    Request to reimburse moving expenses of up to $15,000 for Dr. Demetrios Kzazkos, Chair for the Department of Electrical Engineering and Computer Science to move from the Toledo, Ohio to Moscow, Idaho. Payment of Dr. Parrish’s moving expenses will be from General Education state funds. The annual salary for this position is $135,333.00.

Audience with the Board: Marty Peterson described item 3 to the subcommittee.

Discussion: Mr. Foltman stated that later in the agenda is the moving policy recommendation, but that these items fall under the current policy. He inquired if the new policy recommendation of 10% of salary would be a deal breaker in this case. Mr. Peterson responded that he believed it would not be. Jeff Shinn explained that Idaho State University is hiring in a highly competitive area for the coming semester, and would appreciate a solid figure to negotiate with.

Resolution: Mr. Foltman moved to approve item 3. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



4. Idaho State University – Recommend Approval of up to 10% of salary
    Request to reimburse the following moving expenses:

a. Moving expenses of $14,000 for the Chief Research Officer/Senior Associate to the Academic Vice President, PCN 3658. Annual Salary: $140,004.80.
b. Moving expenses of $8,000 for the Associate Professor of Pharmaceutical Sciences, College of Pharmacy, PCN 3617. Annual Salary: $66,000.00.
c. Moving expenses of $8,000 for the Associate Professor of Pharmaceutical Sciences, College of Pharmacy, PCN 3618. Annual Salary: $66,000.00.
d. Moving expenses of $8,000 for the Associate Professor of Pharmaceutical Sciences, College of Pharmacy, PCN 3136. Annual Salary: $66,000.00.
Audience with the Board: Mr. Shinn introduced item 4 and stated that the university should be able to work within the 10% of salary limit.

Resolution: Mr. Goodenough moved to approve item 4a as it is presented and items, 4b, 4c, and 4d at 10% of salary. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.



5. Boise State University – Recommend Approval
    Request to reimburse moving expenses of up to $3,800 for Alicia Hedges, Senior Accountant for Boise State Radio, PCN# 3157 for moving expenses incurred on January 27th, 2004. Payment of Ms. Hedges’ moving expenses will be from General Education state funds. The annual salary for this position is $38,000.00.

Audience with the Board: Stacy Pearson introduced item 5 as a reimbursement after-the-fact because the university was not able to hire locally.

Discussion: Mr. Foltman stated that although the board does not wish to micro-manage, but at $38,000 many would like to see a local person from Idaho be hired.

Resolution: Mr. Foltman moved to approve item. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



6. Office of Secretary of State – Recommend Approval
    Request for consideration of distribution list for the Idaho Code pursuant to Idaho Code §73-212.

Discussion: Mr. Goodenough introduced the item and stated that he felt restrained about making a motion. Mr. Foltman inquired as to the volume of these distributions and if they had gone down with the availability of this material online.

Resolution: Mr. Foltman moved to approve item 6. Mr. Mcpeek seconded the motion. The motion carried with a unanimous voice vote.



7. Department of Health & Welfare – Recommend Approval
    Request for approval to revert $423,950.00 to the General Fund from the Cooperative Welfare Fund #0220 that was not utilized in the State Fiscal Year 2004 appropriation for Shelter Workshops in accordance with Senate Bill 1425, Section 6.

Resolution: Mr. Foltman moved to approve item 7. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.


8. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Recommend Approval
    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during June pursuant to Idaho Code §39-7110.
    ID #
    Description
    Amount
    Comments
    Date to Board
      2004-1228
    Biohazard
    1969.92
    White powder in restroom of rest area
    6-21-04
      2004-1453
    Drug lab
    1304.27
    Drug lab in trailer house
    6/25/04
      2004-1803
    Drug lab
    1703.74
    Assisted in meth lab breakdown
    6/25/04
      2004-1691
    Drug lab
    219.77
    Drug Lab
    6/25/04
    Total
    $5197.70
Audience with the Board: Susan Cleverly represented the Bureau of Hazardous Material and introduced item 8.

Discussion: Mr. Foltman inquired if there would be an item for the Governor’s Office’s powder scare. Ms. Cleverly stated that it would most likely be on the next months list.

Resolution: Mr. Goodenough moved to approve item 8. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.

9. Department of Commerce & Labor – Recommend Approval

    Request for approval to use $18,000 of Penalty and Interest monies for 2004-2005 membership dues for the National Associate of State Workforce Agencies.

Audience with the Board: Joni Booth introduced item 9 and stated that this organization helps smaller states like Idaho ensure equitable funding.

Discussion: Mr. Foltman inquired as to the amount in this fund and about any future expenditures that might come before the board. Ms. Booth stated that there is close to $400,000 in the fund and that she is not aware of the future expenditures that this fund might be called upon for.

Resolution: Mr. Foltman moved to approve item 9. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.



10. Moving Policy Recommendation – Recommend Approval
Discussion: Mr. Foltman introduced the Division of Financial Management’s research on this topic and made recommendations based on this research. He expressed that a one-size-fits-all policy is difficult to draft, and that salary may not be the best indication of moving reimbursement amount, but it is an indication. He repeated the governor’s wishes expressed at the last board meeting that a policy be drafted that allows agencies to be competitive in hiring while maintaining some level of cost control. Stacy Pearson stated that this policy is reasonable and would allow Boise State University more flexibility when hiring. Mr. McPeek stated that Attorney General Wasden wished to give managers as much discretion as possible while recognizing the Division of Financial Management’s role in controlling costs. He stated that these policy changes would allow agencies and universities to negotiate more effectively. Mr. Goodenough inquired as to the request made of the universities at the last meeting to provide statistics on the number of hires lost because of moving expenses. Ms. Pearson stated that that information was difficult to track down and will continue to research it. Mr. Peterson stated that he doubted that anyone has turned down a job because of the ability to petition the board for additional expenses in the past. He stated that the new policy should reduce the number of requests that are brought to the board by the universities. Mr. Foltman stated that in addition to the dollar amounts there are other changes that will help clarify this policy. He explained that reimbursement policy now takes into account the household, irrespective of marital status; pound limits would be eliminated; reporting would be required of all agencies paying a moving reimbursement and that these reports would be audited. He stated that the board and the public would want some reassurance that this policy is working. Mr. Goodenough said that the recommendations seem reasonable. Ann Heilman stated that this policy would be helpful in recruiting and that decisions about moving are being decentralized. Mr. Peterson congratulated the subcommittee on simplifying the policy and helping the policy users at the same time. Mr. Foltman inquired if there was any problem with making this policy effective upon board approval. No problems were voiced.

Resolution: Mr. Foltman moved to recommend the following changes to the policy:


    Reimbursements shall:

· Be limited to 10% of base salary including all fund sources
· Not to exceed $15,000
· Be for household, irrespective of marital status
· In the case of multiple hires, receive the salary reimbursement based on the highest member salary
· Be accounted for annually on 12-31 by the agency
    Other changes:

· Strike pound limit in section V.A.
· Retain extra vehicle provision in section V.B.
· Strike commercial mover provision of personal vehicles in section V.C.
· Strike provision for packing in section V.D.
Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

· INFORMATIONAL AGENDA
11. Attorney General

    Notification that Anne Goodwin Crump of the Arlington, Virginia firm of Fletcher Heald & Hildreth has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Idaho Public Television/KUID-TV FCC Audit 62382.

    Notification that Anne Goodwin Crump of the Arlington, Virginia firm of Fletcher Heald & Hildreth has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Idaho Public Television/KUID-TV FCC Audit 62430.

    Notification that Steven J. Wright of the firm of Wright, Wright & Johnson has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho, Department of Health & Welfare, Bureau of Child Support in child support collections.

    Notification that Peter J. Johnson of the Johnson Law Group in Spokane, Washington has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Carter v. Idaho State Transp. Dep’t, CV-2004-00220.


12. State Insurance Fund
    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of June 2004.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in May
      Workers Compensation Claim Costs
    8,854,039.51
      Dividend
    84.00
      Commissions
    1,247.50
      Policy Refunds
    265,399.64
      Total
    $ 9,120,770.65
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of June 2004.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in May:
         
      Payroll
    58,984.66
      Operations
    22,004.52
      Claim Costs
    77,811.62
      Total
13. Office of Secretary of State
    Biennial distribution from the Election Campaign Fund will occur on August 3rd

14. Office of Secretary of State
    County reimbursement for State’s pro-rata costs of Presidential Primary



There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 10:55 a.m.





__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller


Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
    Page last updated on 07/13/2006 01:31:10 PM