STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
July 11, 2017 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Chairman Jani Revier, Division of Financial Management; Tim Hurst, Office of the Secretary of State; Sherm Furey, Office of the Attorney General; and Brian Benjamin, Office of the State Controller, as assisting secretary to the subcommittee.
Also present were: Sheldon Kelley, Idaho State Police; Clay Smith, Office of the Attorney General; Rachelle Vance, Idaho Department of Health and Welfare; Wayne Harris, Idaho Office of Emergency Management; Laura Steffler, State Treasurer’s Office; and Lourdes Matsumoto, State Controller’s OfficeDiscussion:
Mr. Benjamin explained that the item from the Idaho Transportation Department has pulled their item.CONSENT AGENDA
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on June 13, 2017.
Resolution: Mr. Hurst moved to approve item 1. Mr. Furey seconded the motion. The motion carried on a unanimous voice vote.
2. Office of Emergency Management/Homeland Security
Date to Board
Response to accidental detonation of explosive device.
Response to cases of dynamite discovered on forest service property.
Ms. Revier asked if since this was a federal issue is this something that we always have to decontaminate every time they go off.
Mr. Harris explained that this was not in the typical remote location that they usually are it was close to town but he was not sure as we are typically unaware when they go off in remote locations.
Ms. Revier asked if the Federal Government will reimburse us.
Mr. Harris said yes but they will not reimburse us until we reimburse Pocatello. The USFS is not always quick to reimburse but they always do.
Mr. Hurst asked about overtime and if they wait until the end of the day to go and get the dynamite are we paying for the overtime the entire time
Mr. Harris we may be paying overtime for some of it not for the part from when it was discovered until they responded but the response requires specialized individuals with difficult training so not just anyone can respond so there may be some overtime incurred in that process.
Ms. Revier asked who we would get the money from and if it would be the Feds.
Mr. Harris responded that yes the Feds would pay as it is the USFS who asked for assistance so they will reimburse.
Resolution: Mr. Hurst moved to approve item 2. Mr. Furey seconded the motion. The motion carried on a unanimous voice vote.
3. Office of the Secretary of State
Request approval pursuant to Idaho Code §73-212 for the annual distribution list for the Idaho Code.
4. Office of the Attorney General
Resolution: Mr. Furey moved to approve item 3. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
Request for approval of payment of Attorney’s Fees and Costs in K.W. v. Armstrong, in the amount of $98,000 for suitable representative training in 2017. The district court approved the settlement agreement on January 12, 2017.
5. Office of the State Treasurer
Mr. Furey asked if it was all for attorneys fees.
Clay yes it is for all of the fees and the attorneys are to provide training.
Mr. Hurst asked who is paying it
Resolution: Mr. Hurst moved to approve item 4. Mr. Furey seconded the motion. The motion carried on a unanimous voice vote.
Request for approval of State Treasurer’s annual investment administration fee to be charged to State agencies for FY 2018, pursuant to Idaho Code 67-1210.
6. Ada County
Ms. Steffler explained that the balances were higher than expected and more cash was collected so there is about a $300k surplus which decreases the fee for the year.
Resolution: Mr. Furey moved to approve item 5. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
Request for payment pursuant to Idaho Code 18-2507, in the amount of $556.58 for costs incurred by Ada County for the prosecution of State Penitentiary inmate.
7. Idaho Transportation Department
Resolution: Mr. Hurst moved to approve item 6. Mr. Furey seconded the motion. The motion carried on a unanimous voice vote.
Request for authority, pursuant to Idaho Code 67-5328, to pay 240 hours of comp time balance for Amy Schroeder in the amount of $11,368.80. She has not been able to reduce her comp time hours due to work load in her new role as Engineer Manager.
8. Idaho State Police
Discussion: Item pulled per ITD request just prior to meeting.
Request for approval, pursuant to Idaho Code § 67-5302(20), to continue to pay overtime shifts for previously approved contracts Idaho State Police has with CH2M-WG, Idaho, LLC (CWI) INL and also with the World Triathlon Corporation for the Coeur d’Alene Ironman Competition.
9. Idaho Department of Health and Welfare
Mr. Benjamin explained that this item is actually two separate requests. The first is the continuation of approval to pay overtime shifts which are paid exclusively through grants.
The second item is another request that is received every year to pay overtime for the forensic lab employees.
Mr. Kelley explained that the forensics is unique positions and are tough to fill and it takes a lot of training to get to that level. It is hard to compete for these individuals so the overtime is paid with salary savings.
Mr. Furey asked if these positions would normally go into comp time.
Mr. Kelley said yes
Mr. Hurst asked if they are all paid through salary saving.
Mr. Kelley answered that it is
Mr. Furey is this how you have always been doing it?
Mr. Kelley answered yes.
Mr. Benjamin explained that a long term solution should be considered for this since it is an annual thing that continues to come up.
Resolution: Mr. Furey moved to approve both items 8 and to seek a recommendation to come up with a long term solution to for the forensic overtime item so that it does not need to be annually renewed. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
Request for continued approval to pay medical staff cash compensation for overtime and on-call hours worked not to exceed $40,000 for State Hospital North and $60,000 for State Hospital South for FY18.
10. Office of the Attorney General
Mr. Furey asked if this is similar to ISP.
Mr. Bemjamin answered that it is but with specific amounts.
Mr. Hurst asked if this is the same as last year but last year they used less than half.
Ms. Vance responded that State Hospital South did not need to use it last year but would like to retain the option.
Mr. Furey asked if these are similar
Ms. Revier asked if it was a pay issue or a coverage issue.
Ms. Vance replied that it is both it is 24 hour coverage and difficulty filling and retaining the positions.
Resolution: Mr. Furey moved to approve item 9 and place on the consent agenda with the recommendation that long term solutions be looked at. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
a) Notification that Jessica P. Culotti of the firm of Reinhart Boerner Van Deuren, SC, in Greenwood Village, Colorado has been appointed pursuant to Idaho Code §67-1409 as a Special Deputy Attorney General for the purpose of representing the Idaho State Board of Education regarding its Retirement Plans.
11. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in May 2017:
Workers Compensation Claim Costs
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight drafts for the month of June 2017.
Estimated expenditure for Idaho Petroleum Clean Water Trust Fund
Funds Expended in May 2017:
Mr. Hurst moved to adjourn the meeting. Mr, Furey seconded the motion. The meeting adjourned at 1:53 p.m.