C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
July 13, 2010 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A

The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Wayne Hammon, Division of Financial Management; Tim Hurst, Deputy Secretary of State; Brian Benjamin, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were: Mark McClaine, Bureau of Homeland Security; Mary Marsh, Bureau of Homeland Security; David Fulkerson, Division of Financial Management; Mick Nance, Idaho State Police; Marion Gibson, Office of the State Controller; Laura Steffler, State Treasurer’s Office; Jodi Osborn, Department of Health and Welfare; Rachelle Vance, Department of Health and Welfare; David Fulkerson, Division of Financial Management; Dan Goicoechea, Office of the State Controller; and Deb Wonch, Office of the State Controller.

CONSENT AGENDA

1. Minutes
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on June 8, 2010.

Resolution: Mr. Hammon moved to approve item 1. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


REGULAR AGENDA

2. Bureau of Homeland Security
ID #
Description
Amount
Comments
Date to Board
2010-00058
Haz Mat/Mercury Spill
$5,670.30
Mercury Spill At Shoshone HS, insurance company involved. (Jerome County)7/6/2010
2010-00061
Drug Lab
$4,451.25
Drug Lab in a private residence. County Prosecutor contacted concerning possible restitution. (Owyhee County)7/6/2010
2010-00064
Drug lab
$1,698.22
Drug Lab in a private residence. County Prosecutor contacted concerning possible restitution. (Kootenai County)7/6/2010
    2010-00066
Haz Mat/EOD
$1,454.23
Haz Mat/EOD on I-90 MP 30. County Prosecutor contacted concerning possible restitution. (Kootenai County)7/6/2010
TOTAL
$13,251.47
Discussion: Mr. Hurst asked if they knew how much mercury was involved in the first incident.

Mr. McClaine answered that the mercury came out of a piece of jewelry, most likely ¼ to ½ ounce. The necklace fell in the gym and people stepped on it and tracked it throughout the school.

Mr. Hammon inquired about the hand-written correction on the bill in the first incident.

Mr. McClaine said that they do not pay for meals. The hand-written number is the correct amount to be approved.

Resolution: Mr. Hammon moved to approve item 2 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


3. Military Division
Ratification of military contract NGBID-10-C-0004 for State of Idaho Military Division project of reroofing Building 564 at Gowen Field.

Resolution: Mr. Hammon moved to approve item 3 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


4. Office of the Secretary of State
Request pursuant to Idaho Code 73-212 that the Board approve the attached annual distribution list for the Idaho Code and its supplements.

Discussion: Mr. Hammon noted that the Secretary of State’s Office took a poll to confirm how many people needed copies of the Idaho Code.

Resolution: Mr. Hammon moved to approve item 4 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


5. Idaho State Police – Recommend approval
Request approval according to Idaho Code 67-5302(20) for the list of grants, projects, and agreements for overtime shifts worked by Idaho State Police employees.

Discussion: Mr. Mick Nance explained that this is the continuation of the grants and agreements already in place and they are working well.

Resolution: Mr. Hammon moved to approve item 5 and place it on the consent agenda with no change to the present list. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


6. Ada County Sheriff’s Office
a. Request for approval pursuant to Idaho Code §31-2219, and Idaho Code §31-3203, for prisoners sentenced to ISCI and transported by the Ada County Sheriff upon a Judgment of Conviction or a Return on a Board Warrant for June 1, 2008 though May 31, 2009.
      Mileage at $.40 per mile…$5,098.32
      Mileage at $.25 per mile…$7,505.68
      Total of Claim:…$12,604.00
b. Request for approval pursuant to Idaho Code §31-2219, and Idaho Code §31-3203, for prisoners sentenced to ISCI and transported by the Ada County Sheriff upon a Judgment of Conviction or a Return on a Board Warrant for June 1, 2009 though May 31, 2010.

      Mileage at $.40 per mile…$5,400.96
      Mileage at $.25 per mile…$8,510.32
      Total of Claim:…$13,911.28
    Discussion: Mr. Woolf noted that these two charges were received from the Sheriff’s Office. The statute was changed a few years ago and the Department of Correction now has responsibility for payment of these liabilities.

    Mr. Dan Goicoechea explained that with the statute change, it looks like the first bill might have fallen through the cracks between Corrections and the Sheriff’s Office. It is an appropriate and legitimate charge.

    Mr. Woolf said that these bills for prisoner transport will be on an annual basis.

    Resolution: Mr. Hammon moved to approve item 6 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


7. Health and Welfare
Request that $144,697,000 be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the 1st quarter of Fiscal Year 2011. It is also requested that $63,275 be transferred from the Drug Court, Mental Health & Family Court Services Fund #0340 to the Cooperative Welfare Fund #0220 during the 1st quarter of Fiscal Year 2011.

Discussion: Mr. Hammon noted that this request seems to be in line with the appropriation established by the legislature and that Health and Welfare does a good job submitting these in a timely manner.

Resolution: Mr. Hammon moved to approve item 7 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.


8. Office of the State Controller
Request to move the future June regular board meeting dates to the first Tuesday of the month to accommodate the timing of the Tax Commission’s possible refund transfer request.

Discussion: Mr. Woolf explained that last month Sec. of State Ysursa brought up the discussion that it might be best if future June Board meetings were to take place earlier in the month if there were to be a request from the Tax Commission.

Mr. Goicoechea noted that the statutory requirement for the Tax Commission states that all refunds must be paid by the June 15th deadline or interest will occur. This would be prudent and the Land Board is also discussing this issue. They are open to moving it.

Resolution: Mr. Hurst moved to approve item 8 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.


9. Office of the State Treasurer
Request according to Idaho Code 67-1210 and 67-3524 to approve the State Treasurer’s annual investment fee to be charged to state agencies for FY2011. It is requested that the investment administrative fee be increased from .022% of the average daily balance to .040%.

Discussion: Mr. Benjamin pointed out that it seems like a significant jump between FY 2009 and FY 2010.

Ms. Laura Steffler explained that there are several factors in the jump between the years. They hired a CPA for the investment division for the first time, which was a position approved by the legislature. The CPA was funded at a higher level than the position in place prior. Secondly, they have been shifting more of the costs associated with the investment pool, and have identified more costs that can be shifted over. They also incurred extra costs due to reprogramming their investment software and purchasing new IT equipment.

Mr. Hammon noted that while the percentage is increasing, the expenditures are going down which is good.

Resolution: Mr. Hammon moved to approve item 9 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
    INFORMATIONAL AGENDA

    10. Health and Welfare
    Notification that $238,887.24 was reverted to the General Fund in relationship to the following:

    $130,000.00 – FY 2010 Medically Indigent encumbrance
    $108,887.24 – FY 2008-2009 Mental Health Grant encumbrances


    11. Office of the State Controller
    Update on fiscal year end transfers.

    Discussion: Mr. Woolf explained that last month the Board of Examiners took action on the item relating to SB1445 and the fiscal year end transfers. Regarding the hand-out, $1,601,684.06 of unobligated money was transferred from the Budget Stabilization Fund to the General Fund. The second transfer included $8,260,000 from the Permanent Building Fund to the General Fund. It was not necessary to do #3. This was a joint effort of several agencies and Mr. Woolf said he appreciated their help.

    Mr. Hurst asked if anyone knew what the balances are.

    Mr. Hammon said the Building Stabilization Fund is at $71.65. The Permanent Building Fund will have an operational budget of $14.5 million for FY2011.


    12. Office of the State Controller
    Discussion on items requested from the June 8, 2010 special board meeting relating to collectively reviewing the statutory mechanisms relating to the Tax Commission’s timely request for refund transfers.

    Discussion: Mr. Goicoechea noted that some of the statutory mechanisms regarding the Tax Commission’s transfers might be out dated. He let the Subcommittee know that the Controller’s Office is willing to help facilitate a discussion on this communication issue.


    13. Office of the Attorney General
    a. Notification that Paul J. Augustine of the firm of Augustine & McKenzie, PLLC, has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the State of Idaho the matter of Kenneth L. Webb and Debra Jackson.

    b. Notification that Mary V. York, Murray D. Feldman, and Craig D. Galli of the firm of Holland and Hart, LLP have been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorneys General for the purpose of aiding the Idaho Transportation Department in the drafting and implementation of the Environmental Impact Statement for the SH-16 project from US-20/26 (Chinden) to Idaho 44.

    c. Notification that Michael W. Moore with Moore & Elia, LLP, has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the State of Idaho, Idaho Transportation Department, before the Idaho Personnel Commission in an appeal from Rick Ouellette.


    14. State Insurance Fund
    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of May, 2010.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $18,000,000.00
      Funds Expended in May, 2010:
      Workers Compensation Claim Costs
    $9,804,217.83
      Dividends
    6,900,000.00
      Commissions
    0
      Policy Refunds
    644,021.60
      Total
    $17,348,239.43
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of May, 2010.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in May, 2010:
      Payroll
    $64,105.13
      Operations
    18,414.14
      Claim Costs
    98,697,29
      Total
    $181,216.56

    A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.

    If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.

    The CONSENT AGENDA addresses routine items the board may approve without discussion.

    The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.

    The INFORMATION AGENDA provides information only.

    The agendas are subject to change and the Board may move an item from one agenda to another.




      Page last updated on 09/08/2010 04:25:14 PM