STATE BOARD OF EXAMINERS
AGENDA – Subcommittee Meeting
July 14, 2009 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: David Fulkerson, Division of Financial Management; Chuck Goodenough, Deputy Secretary of State; Steve Olsen, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Mark McClaine, Bureau of Homeland Security; Mary Halverson, Bureau of Homeland Security; Marsi Woody, Idaho State Police; Sonya La Casse, Veteran’s Services; Dan Claar, Veterans Services; Betsy Johnson, Idaho Department of Parks and Recreation; Kevin Johnson, Idaho State Police; Ike Kimball, Department of Health and Welfare; Marty Peterson, University of Idaho; Dan Goicoechea, Office of the State Controller; Marion Demer, Office of the State Controller; and Debbie Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on June 9, 2009.
Resolution: Mr. Goodenough moved to approve item 1 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
2. Bureau of Homeland Security
Date to Board
|Drug lab in private residence.||06/30/09|
Resolution: Mr. Goodenough moved to approve item 2 and place it on the consent agenda. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
3. Association of Public Health District Directors
Request to authorize distribution of FY 2010 state funds and millennium funds.
Discussion: Mr. Fulkerson commented that the numbers are consistent with the appropriation bills.
Resolution: Mr. Fulkerson moved to approve item 3 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
4. Health and Welfare
a. Request that $122,003,600 be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the first quarter of Fiscal Year 2010.
b. Request that $64,950 be transferred from the Drug Court, Mental Health Court & Family Court Services Fund #0340 to the Cooperative Welfare Fund #0220 during the first quarter of Fiscal Year 2010.
Discussion: Mr. Kimball explained that this is a standard transfer. The month of July’s transfer is higher than August and September. The reason for that is because there is an extra week in the month to pay Medicaid payments.
Resolution: Mr. Fulkerson moved to approve item 4 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
5. Idaho State Police
Request pursuant to Idaho Code 67-5302(20) to use any overtime money for Cybercrime Forensic staff. The money is from the Internet Crimes Against Children Federal Grant. It is requested to use ONL for any state agency reimbursed costs for additional hours above employees’ regular shifts.
Discussion: Ms. Woody explained that the ICAC is an example of one of the requests from the Attorney General’s Office last week. Another request was from the Department of Agriculture to have support in their office during the investigations of one of their employees who has been terminated and some who have been put on leave. The Department has requested ISP’s presence there for security reasons. These ISP employees are willing to do this voluntarily outside their normal work hour shifts. Ms. Woody asked for a generic state agency support for ONL approval. What is different about the ICAC is that this forensic work would be done by non-commissioned employees.
Mr. Olsen clarified that this is the same type of process and activity as was requested last month. They will be utilizing money from other sources other than the ISP fund. He asked that what ISP is seeking is approval that would allow them to code ONL any time that is needed by other agencies.
Ms. Woody answered yes, ISP would only use ONL in those cases that the agency will reimburse them.
Mr. Woolf commented that maybe the agency needs to come back to the board to report quarterly or annually what agencies used their services and how ONL was used.
Ms. Woody responded that it would be easy when they come to the board yearly to ask approval for their upcoming year’s list that they could also report on the previous year’s use of ONL.
Resolution: Mr. Olsen moved to approve item 5 and place it on the consent agenda with a report each year of the ONL funds that were used and the sources and purpose of those funds. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
6. Division of Veterans Services
Request that the new maximum limit for vacation accrual be lifted for six (6) months for Phillip Wickliff.
Discussion: Mr. Claar stated that Mr. Wickliff was transferred from Professional Technical Education to Veterans Services the first part of this month. The agency is asking for six months to have a chance to burn some vacation hours off. Mr. Wickliff’s vacation accrual hours are around 40 right now.
Mr. Olsen responded that in order to approve this request, the law provides for circumstances like this to be unusual or emergency situations. He commented that because Mr. Wickliff was a non-classified employee and then became classified, he now has a different accrual rate.
Mr. Claar commented that Mr. Wickliff now accrues 4.6 hours per pay period.
Mr. Goicoechea said this was mandated by statute/legislative action, whereas the situation last month with the Transportation Department had a year to get their balances down. Mr. Wickliff did not have much notice.
Mr. Goodenough noted that in the Transportation case, they had plenty of notice to get rid of their hours. He said neither the agency nor the individual had any idea this would be taking place.
Mr. Woolf commented that Mr. Wickliff’s cap is at 192. Mr. Wickliff is not accruing any more vacation this pay period because he is already over the cap. In 6-7 months his cap will go up to 240.
Mr. Claar said they are asking to take six months from July 1st to bring him down to the maximum currently allowed. Mr. Wickliff understands that he cannot accrue vacation hours during this time.
Resolution: Mr. Goodenough moved to approve item 6 and place it on the consent agenda. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
7. University of Idaho
Request to increase the move allowance from $15,000 to $23,000 for the university’s new president, Dr. Nellis.
Discussion: Mr. Peterson explained that the State Board of Education hired Dr. Nellis in April. It was not until June that they knew the estimate of his moving expenses. His costs were just over 20,000 to move from Kansas to Moscow. The University is requesting to increase the allowance to $23,000 which would roughly be 10% above the estimate and would give some flexibility for the actual cost. This is covered by appropriated funds.
Mr. Fulkerson responded that maybe the Board does not need to act on this at all due to the code change 2 or 3 years ago and the subsequent Board change. The appointing authority has the ability to grant the exception and then report back to the Board of Examiners within 30 days if they are over the limit. The State Board of Education has the ability to grant the exception.
Mr. Peterson replied that they will withdraw their Board of Examiners item.
8. Parks and Recreation
Request pursuant to Idaho Code 67-5334 to temporarily adjust the vacation cap from 336 hours to 400 hours for interim director David Ricks.
Discussion: Ms. Johnson explained that everything occurred rapidly in the department. Mr. Ricks did not have a lot of notice to use some of his vacation time. He was made the interim director in about a 3 week time period.
Mr. Olsen asked if Mr. Ricks would have been able to reduce his vacation hours if he had not been made interim director.
Mr. Johnson answered that yes, she believes Mr. Ricks would have tried. His vacation accrual has mounted due to increasing responsibilities. He does not usually maintain low balances, but he does not usually maintain a balance this close to the cap. They anticipate the new director to be on board by late September.
Mr. Olsen said it could be an unusual circumstance. He said no one is expecting to be thrust into an interim director position.
Resolution: Mr. Fulkerson moved to approve item 8 and place it on the consent agenda. Mr. Olsen seconded the motion. The motion carried on a unanimous voice vote.
Mr. Goodenough commented that it is difficult to grasp the unusualness of this request.
Ms. Johnson noted that Mr. Ricks is also assuming the role of his old job too. He’s doing two jobs at once.
9. Office of the Secretary of State
The annual distribution from the Election Campaign Fund will occur on August 4, 2009. The following amounts will be distributed:
Distribution based on July 1, 2009 figures.
10. Office of the State Controller
Update on transfers from the Public Education Stabilization Fund and the Budget Stabilization Fund as authorized by SB 1227.
11. Office of the Attorney General
a. Notification that Mary V. York of the firm of Holland & Hart, LLP, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the matter of Idaho Transportation Department, I-84, Vista Avenue Interchange Project.
b. Notification that John A. Bailey, Jr. of the firm of Racine, Olson, Nye, Budge & Bailey, Chtd., has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the matter Stuart v. State of Idaho.
c. Notification that Lawrence E. Kirkendall, Attorney at Law, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the matter of Monte Hughes.
12. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of May, 2009.
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of May, 2009.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in May, 2009
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in May, 2009:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.